Meeting room management for perfectionists!
February 01, 2019

Meeting room management for perfectionists!

Anonymous | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User

Overall Satisfaction with Robin

We searched for a platform that would make scheduling meetings easy as well as would display ongoing meetings right on the room screens and Robin has been perfect. You can schedule a meeting from the mobile app, room iPad, Outlook plugin (or just Outlook), Slack bot, or by going online to their website. So far this experiment worked well in our US office and it definitely reduced people randomly walking into someone else's meeting room thanks to iPads with the Robin app installed on them. Plus, it's a lot more convenient to search for available rooms if you need to meet right now or schedule a meeting for the future. Great solution for bigger offices with a plenty of different meeting rooms.

Pros

  • Meeting scheduling via third-party apps (i.e. Slack or Outlook) and integrations
  • Showing room availability for realtime scheduling on the go
  • Preventing double bookings of rooms
  • Constant software and platform updates

Cons

  • Sometimes the Robin app on iPad loses Wi-Fi connectivity for a few seconds (Wi-Fi is 100% working) but reconnects itself - no big deal
  • Sometimes Robin Slack bot won't respond back to "what's available" but 99% it works ok
  • The earlier version of iPad app drained batter too quickly (it didn't save brightness setting) which was fixed and now works well
  • No more meeting room conflicts, better office space management
  • Booking a room literally takes 2 clicks, very easy and quick - saves time for more important things
  • We bought a bunch of iPads to display meeting information on each room and we need to remember to charge them every night
Salesforce.com, Emarsys, HipChat, JIRA Software, Atlassian Confluence, Zendesk, Slack, Adobe Photoshop, Microsoft Office 365, Mavenlink, Cisco Webex Room Series (formerly Cisco Spark Room Series), Return Path, 250ok Inbox, Workfront, Nexonia Expenses, Paylocity Web Pay, HubSpot, Trello, Basecamp
If you need to keep room bookings straight - Robin is the perfect app. Most of the time people won't look at Outlook schedules and just put meetings to whichever room they choose which results in double bookings and poor experience in the office. Robin has a great iPad app that shows ongoing meetings and allows you to schedule things on the fly and check room availability in real-time. They also have Outlook plugins, iPhone app, even a Slack bot that allows you to schedule meetings whenever wherever. Really simple and easy to use to everyone's benefit.

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