What users are saying about

Asana vs Smartsheet

Asana

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Top Rated
800 Ratings

Smartsheet

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Top Rated
256 Ratings

Asana

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Top Rated
800 Ratings
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Score 8.3 out of 101

Based on 800 reviews and ratings

Smartsheet

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Top Rated
256 Ratings
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Score 8.2 out of 101

Based on 256 reviews and ratings

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Likelihood to Recommend

Asana

Asana functions particularly well in scenarios with well-established teams with well-established processes and a mature SDLC. The reason is that Asana can be configured to do many, many different things, and be used in many, many different ways, and with that power comes a lot of responsibility to figure out your process before you try and automate it. It's software, not magic.

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Kirk Brote
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Smartsheet

Smartsheets is very well suited for building and managing project plans, no matter how simple or complex they are. Budgets are easily managed and maintained, as are scheduling dates and assigning users 'action items' and permissions, with cell-level security features available out of the box. Smartsheets is well suited for collaboration. Multiple users, if given admin or editor privileges have the ability to make changes at once, avoiding issues that often can materialize regarding versioning errors typical, as a result of multiple authors or editors.For project managers, smartsheets has multiple 'views' available, which can come in handy depending on your specific purpose. For those interested in seeing all of the details, the standard view is a table/spreadsheet type of view. For a more agile approach, or a simplified user view, their 'task-list' type view can help to easily view in a card-type of format and classify those tasks that have been 'completed' versus 'in-progress' , 'in qa' or other relevant category / classification. Other views include the Gannt chart view, which is helpful for seeing things in a calendar-like view, helpful in showcasing things like dependencies.

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Verified User
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Feature Rating Comparison

Project Management

Asana
7.8
Smartsheet
8.3
Task Management
Asana
9.1
Smartsheet
8.6
Resource Management
Asana
7.8
Smartsheet
8.4
Gantt Charts
Asana
6.5
Smartsheet
9.0
Scheduling
Asana
8.5
Smartsheet
8.5
Workflow Automation
Asana
7.5
Smartsheet
8.7
Team Collaboration
Asana
9.0
Smartsheet
9.2
Support for Agile Methodology
Asana
8.5
Smartsheet
8.2
Support for Waterfall Methodology
Asana
8.5
Smartsheet
8.1
Document Management
Asana
6.8
Smartsheet
8.8
Email integration
Asana
7.4
Smartsheet
7.4
Mobile Access
Asana
7.8
Smartsheet
7.8
Timesheet Tracking
Asana
6.1
Smartsheet
7.9
Change request and Case Management
Asana
8.4
Smartsheet
7.7
Budget and Expense Management
Asana
7.0
Smartsheet
7.9

Professional Services Automation

Asana
6.2
Smartsheet
7.6
Project & financial reporting
Asana
5.5
Smartsheet
8.4
Integration with accounting software
Asana
7.0
Smartsheet
8.7
Quotes/estimates
Asana
—
Smartsheet
6.8
Invoicing
Asana
—
Smartsheet
6.4

Pros

  • Cross-team communication is always a challenge, but Asana helps make information transparent and accessible to all members of the team.
  • It's easy to share with individuals outside of the organization and still control the flow of information.
  • Being able to link in other design resources like InVision prototypes is a huge time saver.
  • Integrating with Slack makes much of our necessary communication automatic.

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Kirk Brote
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  • Easy to use and intuitive
  • Sleek, clean user interface
  • Manages user groups, security, and permissions with ease

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Verified User
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Cons

  • I personally have not found anything that I would recommend at this time. However, I have noticed that the older generation of employees struggle with its style where the computer savvy and younger generation thrive. I have no idea how Asana could overcome that obstacle.

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Verified User
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  • Better linking between Smartsheets
  • Integration with Google Forms where submissions can go straight to a Smartsheet.
  • Allow for card creation at all levels (when view is changed from grid mode that has nested rows)

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Thomas Boon Koo
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Likelihood to Renew

Asana10.0
Based on 32 answers
Asana is adding more useful features and it makes the work of their entire team more organized and more efficient. It really helps us in achieving greater achievements as a team. It helps us to earn more revenue since we have more satisfied clients, simply because we are able to finish their project on time or even before the due date.

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Brent Lionel Mausisa
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Smartsheet8.9
Based on 20 answers
I just renewed and didn't even consider NOT renewing!

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Kate Goldberg
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Usability

Asana6.0
Based on 5 answers
This is the best task management App for teams I have used

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Ronen Soreq
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Smartsheet9.2
Based on 5 answers
Smartsheet is very easy to learn. However, while I have been able to pick it easily, Microsoft Excel and Project super users that I have trained on Smartsheet get bogged down in the differences and can find it frustrating. Explaining the differences ahead of time and why Smartsheet is being chosen instead of a different software seems to counteract those reactions

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Meghan M. Prentiss
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Reliability and Availability

Asana8.4
Based on 2 answers
Working with Asana on a daily basis

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Ronen Soreq
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No score
No answers yet
No answers on this topic

Support

Asana8.3
Based on 2 answers
They don't fix everything, but they have certainly gone the extra mile for us. When we were frustrated with a recent change that altered our default view of every project, changing it from all projects being visible to just incomplete projects being visible, they wrote a custom script to change all of our default views back for us, so we didn't have to manually click 3,000 times (we have over a thousand projects).

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Verified User
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Smartsheet6.8
Based on 5 answers
I usually get a response within a few hours. I even followed up with a tech support specialist that I met while at the Smartsheet headquarters and he was able to help me out with another (very complex) formula.

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Amber Bales
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Implementation

No score
No answers yet
No answers on this topic
Smartsheet9.7
Based on 5 answers
It's absolutely paramount to take a few minutes to actually play with the software. It's nearly impossible to do anything wrong or make a mistake which cannot be fixed easily. Under the help menu is Live Training option. After you familiarize yourself with the commands, watch the live training for some in depth understanding of how to make the software fit your needs perfectly.

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Stephanie Carpenter
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Alternatives Considered

Asana Board is really awesome and assigning tasks is ultra easy. I can manage multiple projects without headaches.

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Jestin Sebastian
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Not everyone has a Gmail account or Microsoft Access, with Smatsheet you do not have to worry about that! They are cloud based and all you need to do is share your spreadsheet with another user if you wish. We currently are testing Smartsheet because it has many elements we seek to utilize and the live collaboration is great! I may not have used many other tools thus far, but Smartsheet is definitely a top leader for project management tools.

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Lauren Cruz
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Scalability

Asana8.2
Based on 1 answer
I used this tool on a daily basis at work and it runs as a solid rock

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Ronen Soreq
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No score
No answers yet
No answers on this topic

Return on Investment

  • Increased employee efficiency
  • Successful product rollouts
  • Negative impact: when not utilized correctly, employees can be overwhelmed and not actively participate on Asana.

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Verified User
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  • There have not been ANY negative impacts to using Smartsheet - not one! It has completely changed the way we do business. we are able to offer high-tech, cloud-based solutions to our clients at a low cost that are user-friendly regardless of the user's comfort level with technology. It also improves employee efficiency as it relates to output as well as communication. I can't say enough about how much easier it has made everyone's jobs.

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Verified User
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Pricing Details

Asana

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
—
Entry-level set up fee?
Optional
8.33*
1.  per user per month
Additional Pricing Details
Asana is always free for teams of up to 15 people.

Smartsheet

General
Free Trial
—
Free/Freemium Version
—
Premium Consulting/Integration Services
—
Entry-level set up fee?
—
Additional Pricing Details
—