Meeting Room Booking System

What is a Meeting Room Booking System?

Meeting room booking systems consist of software for conference room scheduling and also hardware interfaces, or digital signage. The software allows company employees or guests to book meetings online or through an app.

Software-based conference room booking systems may be used in hospitality, in studios or spas, or in enterprises for employee booking. Another popular usage is in shared workspaces, for reserving rooms or just desk space.

Features of Meeting Room Booking Systems

Meeting Room Booking Systems feature the following capabilities:

• Book conference rooms electronically

• Set reservations or book impromptu meetings

• Seating assignments, or hot desks

• Visitor management (e.g. visitor details, sign-in, reminders)

• Repository for room information (e.g. amenities, photos, etc.)

• Floor plans and maps for guests or facilities

• Check-in using app, or clean up ghost (i.e. abandoned) meetings from schedule

• Real-time availability detection, up-to-date floorplans

• Search for available meeting rooms with filters (e.g. location, time available)

• Usage analytics (e.g. utlization, busiest times, etc.)

• Booking available on the web, mobile app, or a tablet

• Room issue reporting (e.g. equipment failure) through the app

• Integrate with digital signage or room displays / interfaces

• Integrate with commonly used calendar or productivity apps

Pricing Information

Popular Meeting Room Booking Systems are available on the cloud and activated via a subscription. Subscriptions may be monthly or annual, and pricing is determined by room volume.