Meeting Room Booking System

Meeting Room Booking System Overview

What is a Meeting Room Booking System?

Meeting room booking systems consist of software for conference room scheduling and also hardware interfaces, or digital signage. The software allows company employees or guests to book meetings online or through an app.

Software-based conference room booking systems may be used in hospitality, in studios or spas, or in enterprises for employee booking. Another popular usage is in shared workspaces, for reserving rooms or just desk space.

Features of Meeting Room Booking Systems

Meeting Room Booking Systems feature the following capabilities:

  • Book conference rooms electronically

  • Set reservations or book impromptu meetings

  • Seating assignments, or hot desks

  • Visitor management (e.g. visitor details, sign-in, reminders)

  • Repository for room information (e.g. amenities, photos, etc.)

  • Floor plans and maps for guests or facilities

  • Check-in using app, or clean up ghost (i.e. abandoned) meetings from schedule

  • Real-time availability detection, up-to-date floorplans

  • Search for available meeting rooms with filters (e.g. location, time available)

  • Usage analytics (e.g. utlization, busiest times, etc.)

  • Booking available on the web, mobile app, or a tablet

  • Room issue reporting (e.g. equipment failure) through the app

  • Integrate with digital signage or room displays / interfaces

  • Integrate with commonly used calendar or productivity apps

Pricing Information

Popular Meeting Room Booking Systems are available on the cloud and activated via a subscription. Subscriptions may be monthly or annual, and pricing is determined by room volume.

Meeting Room Booking System Products

(1-20 of 20) Sorted by Most Reviews

Accruent EMS Software
218 ratings
173 reviews
Top Rated
EMS Software is an enterprise space management, event, class and resource scheduling application acquired and now supported by Accruent in June 2018.
1 rating
22 reviews
Robin, headquartered in Boston offers their meeting room booking system, featuring software for scheduling conference rooms, space management with workspace usage analytics, and integratable digital signage.
0 ratings
9 reviews
SpaceIQ is an IWMS / CAFD solution supplying facilities managers with space planning and move management support, as well as real estate forecasting. SpaceIQ was acquired by the We Company (WeWork) in summer 2019.
5 ratings
6 reviews
The Envoy visitor management and registration software suite, with Envoy Visitors, provides an iPad-based guest sign-in capability. The product automates badge printing, host notifications, and legal agreements. Additional product Envoy Protect allows users to control which employees can enter a wo…
OfficeSpace Software
0 ratings
5 reviews
OfficeSpace Software, headquartered in New York, offers their workspace management and room booking platform, featuring room planning with mobile visual directory, the Move Manager room and space change scheduler and planning tool, the Request Manager facilities app, and other features.
Teem by iOFFICE
2 ratings
5 reviews
Teem (formerly EventBoard) is cloud-based software for organizing and optimizing internal events and meetings. Teem allows employees to meet and book conference rooms, to efficiently manage workspaces and meeting resources, and to measure and analyze their company’s meeting and collaboration behavio…
Condeco Meeting Room Booking
0 ratings
3 reviews
Condeco, headquartered in London, offers the Condeco Meeting Room Booking app, supplying control over room availability, global location management, meeting reminders and email integration (e.g. Outlook), visitor adding and management, recurrent meetings, and other features.
1 rating
2 reviews
Roomzilla, headquartered in Cambridge, offers their meeting room booking system.
FMS:Employee (formerly Asure Resource Scheduler)
0 ratings
1 review
FM:Systems offers FMS:Employee as a workplace scheduling solution, allowing users to schedule rooms, resources and services needed, and better manage last minute changes. The vendor states that FMS:Employee can streamline local office or optimize global organizations, manage reservations for events,…
1 rating
1 review
iOffice Integrated Workplace Management System (iOffice IWMS) is an IT asset management and facilities management solution, from Houston-based company iOffice.
Crestron Fusion
0 ratings
1 review
Crestron, headquartered in New Jersey, offers the Crestron Fusion, a conference and event management platform that monitors conference equipment, integrates business intelligence and data visualization apps for in-room presentations, and can monitor conference equipment for issues and rooms for ava…
1 rating
1 review
AgilQuest headquartered in Richmond offers their workspace solutions, including meeting room and desk booking systems, seat management, and workspace analytics.
Pronestor Meeting Management Suite
Danish company Pronestor offers the Pronestor Meeting Management Suite, a software focusing on operations automation, particularly around resource and order management, and multi-location management. The suite includes Pronestor Planner booking system, Pronestor Visitor boarding and registration sys…
Cloudbooking headquartered in London offers their meeting room and desk booking system.
Rendezvous Workspace
NFS Technology Group (NFS Hospitality) offers the Rendezvous Workspace meeting room booking solution.
Zoapi Hub
Zoapi Hub is a wireless presentation and collaboration solution for enterprise companies, coworking spaces and education centres. The vendor states that with Zoapi in meeting rooms, users benefit from: No more messy cables and adapters - Present wirelessly from any device running Windows, Mac, Linux…
Meetio has provided meeting room management since the introduction of its Room-tablet in 2014. Today, Meetio offers software solutions for hot desking, mobile scheduling, wayfinding and room management – always with focus on simplicity, ease-of-use and efficiency. With three offices spanning two con…
Spacewell (MCS IWMS)
Spacewell headquartered in Antwerp presents their IWMS suite for commercial and corporate real estate. The suite contains solutions for facilities management with work order management and BIM-enabled asset tracking, energy management, workspace planning, as well as visitor management and meeting ro…
Skedda is an online venue and space booking system from the company of the same name in Melbourne.
Joan is a meeting room booking system from Slovenian company Visionect.