Meeting Room Booking System
The Envoy visitor management and registration software suite, with Envoy Visitors, provides an iPad-based guest sign-in capability. The product automates badge printing, host notifications, and legal agreements. Additional product Envoy Protect allows users to control which employees…
OfficeSpace Software, headquartered in New York, offers their workspace management and room booking platform, featuring room planning with mobile visual directory, the Move Manager room and space change scheduler and planning tool, the Request Manager facilities app, and other features.…
Teem (formerly EventBoard) is cloud-based software for organizing and optimizing internal events and meetings. Teem allows employees to meet and book conference rooms, to efficiently manage workspaces and meeting resources, and to measure and analyze their company’s meeting and…
WorkInSync is presented as a single app to manage all hybrid workplace needs. Globally, organizations have started adopting a hybrid workplace, with employees opting WFO/WFH as per their convenience.This has actually introduced new challenges in their life. WorkInSync enables companies…
Crestron, headquartered in New Jersey, offers the Crestron Fusion, a conference and event management platform that monitors conference equipment, integrates business intelligence and data visualization apps for in-room presentations, and can monitor conference equipment for issues…
Danish company Pronestor offers the Pronestor Meeting Management Suite, a software focusing on operations automation, particularly around resource and order management, and multi-location management. The suite includes Pronestor Planner booking system, Pronestor Visitor boarding…
FM:Systems offers FMS:Employee as a workplace scheduling solution, allowing users to schedule rooms, resources and services needed, and better manage last minute changes. The vendor states that FMS:Employee can streamline local office or optimize global organizations, manage reservations…
Zoapi Hub is a wireless presentation and collaboration solution for enterprise companies, coworking spaces and education centres. The vendor states that with Zoapi in meeting rooms, users benefit from: No more messy cables and adapters - Present wirelessly from any device running…
Spacewell headquartered in Antwerp presents their IWMS suite for commercial and corporate real estate. The suite contains solutions for facilities management with work order management and BIM-enabled asset tracking, energy management, workspace planning, as well as visitor management…
Cobot is a provider of management software for coworking spaces, office hubs, and flexible workspaces worldwide. The vendor boasts affordable pricing and transparency, multilingual support, top-rated tools, and a team committed to helping a space grow. Every flexible space is different,…
Haltian Empathic Building is a solution for digital workplaces designed to save time, provide more choice,, and hel users to be healthier. The Empathic Building digital twin aims to give a superb end-user experience and deliver the key data for operational excellence. The solution…
OfficeRnD Hybrid is a software solution that helps companies embrace and manage the hybrid workplace model. The platform automates and simplifies desk booking, meeting room bookings, and visitor management. It helps companies provide modern and tech-enabled workspace experience to…
SMAC Meeting Room booking system provides a large space for a meeting room to help reduce administration time and introduce smarter booking systems into the workplace. The SMAC meeting room gives time to schedule meetings and manage meeting rooms and visitors also. The soluion can…
What are Meeting Room Booking Systems?
Meeting room booking systems reserve conference rooms, workspaces, and other work-related resources. These systems ensure that the necessary facilities are available for meetings and work-related activities while tracking resource utilization.
Meeting room booking systems are used in offices and shared workspaces and include the ability to reserve desks, call areas, and quiet workspaces. The reservation process can be customized with access permissions to create scheduling protocols that prioritize resources for the most important or pressing needs.
These systems are used by businesses and organizations, conference and event management planners, spas and studios, and hospitality providers. Analytics capabilities provide workspace insights that foster cost-effective and efficient resource utilization. Some systems offer additional features such as parking spot reservations and interactive office maps.
Reservations and invitations can be made online or using an app. Integrations with and promote effective scheduling and communication with meeting attendees and other resource users. Meeting room booking systems often include features. They also often support , the electronic displays outside conference rooms that offer timely meeting information and streamline registration and check-ins.
Advances in meeting room booking systems include the use of occupancy sensors to determine resource utilization. If scheduled rooms are booked but are not being utilized, they can be noted as being available, permitting rebooking.
With the pandemic’s impact on the workplace, some vendors have introduced features to address health concerns such as contactless access, distanced seating plans, sanitization protocols, and health questionnaires.
Meeting Room Booking Systems Features
Meeting room booking systems will include many of the following features.
- Reserve conference rooms, workspaces, desks
- Book online or using apps
- Room information and organization, noting equipment, location, and capacity
- Resource utilization tracking and analytics
- Scheduling protocols and permissions
- Office maps
- Automated recurring scheduling
- Registration, check-in, and attendance management
- Contactless access management
- Distanced seating plans
- Health questionnaires
- Sanitization protocols
- Digital signage
- Visitor management
- Parking management
- Room issue reporting
- Integrations with calendar and email software
- IoT occupancy sensors
Meeting Room Booking Systems Comparison
Consider the following when purchasing meeting room booking systems.
Scope: Would it be advantageous to your organization to use products that offer extended features such as visitor management, digital signage, and pandemic-related accommodations?
Integrations: Meeting room booking systems are more efficient when integrated with email and calendar applications. Ensure that your selection readily integrates with your current systems.
Scale: Basic meeting room booking systems are suitable for small businesses and organizations with modest facilities. Enterprise-level organizations with multiple locations and large workforces will benefit from a robust and full-featured meeting room booking system.
Meeting room booking systems pricing is based on a yearly subscription model for an organization or a monthly subscription model based on the number of users. Basic plans begin at $1,500 a year and range to over $5,000 depending on the features offered. Large-scale enterprises will usually need to obtain a price quote. Monthly plans begin at $2 a month per user and range to over $6 a month. Limited free versions and free trials are available.