Meeting Room Booking System Overview
What is a Meeting Room Booking System?
Meeting room booking systems consist of software for conference room scheduling and also hardware interfaces, or digital signage. The software allows company employees or guests to book meetings online or through an app.
Software-based conference room booking systems may be used in hospitality, in studios or spas, or in enterprises for employee booking. Another popular usage is in shared workspaces, for reserving rooms or just desk space.
Features of Meeting Room Booking Systems
Meeting Room Booking Systems feature the following capabilities:
Book conference rooms electronically
Set reservations or book impromptu meetings
Seating assignments, or hot desks
Visitor management (e.g. visitor details, sign-in, reminders)
Repository for room information (e.g. amenities, photos, etc.)
Floor plans and maps for guests or facilities
Check-in using app, or clean up ghost (i.e. abandoned) meetings from schedule
Real-time availability detection, up-to-date floorplans
Search for available meeting rooms with filters (e.g. location, time available)
Usage analytics (e.g. utlization, busiest times, etc.)
Booking available on the web, mobile app, or a tablet
Room issue reporting (e.g. equipment failure) through the app
Integrate with digital signage or room displays / interfaces
Integrate with commonly used calendar or productivity apps
Popular Meeting Room Booking Systems are available on the cloud and activated via a subscription. Subscriptions may be monthly or annual, and pricing is determined by room volume.