1. Home
  2. Expense Management Software
  3. Webexpenses Reviews
  4. User Review of Webexpenses
Just a workin' man's experience
Updated April 15, 2024

Just a workin' man's experience

Anonymous | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User

Modules Used

  • Expense Management
  • Travel
  • Payments

Overall Satisfaction with Webexpenses

Webexpenses is used by my organization to manage claimable expenses. It is being used across the whole company in order to, and the problem of, accounting for individual claims. It can be used by any employee that may need to claim back any costs the company cover.
  • Simplifies the claiming process
  • Lets you see at a glance whether something has been approved
  • Has a dashboard when logging in to show where claims are up to.
  • You are able to scan receipts as physical proof
  • You can receive email alerts and push notifications when a claim has been actioned
  • Accessibility options - visual options e.g. text size/color
  • Drop-down list of possible options when claiming, such as mileage or 'fees'
  • A "quick claim" function, based on your most common previous claims
  • I have no idea, I am further down the chain
Really simple and intuitive, but room for accessibility options. A fantastic, convenient and user friendly interface, makes the task of claiming your expenses a doddle! You don't need to be a cyber-geek or a tech-savvy nerd to be able to use this - I work with plenty of people who are neither and they use this just fine!
I have used Webexpenses to simplify the claiming process with my employer. I no longer have various forms to sign, email, have stamped, etc, it can all be done through the app or website, probably within a fraction of the time it'd take people without webexpenses to try to get in to see their payroll department!
For the purposes I use it, I honestly cannot complain. It works really well for me! I have used it multiple times, for various expenses incurred and, I suspect because of my companies structure (which frankly is chaotic) once I have figured out from the plethora of options exactly which department to charge, the process is simple!
I haven't really had the experience of using another or similar service so cannot truthfully say. I will say however, that webexpenses would take some beating!

Do you think Webexpenses delivers good value for the price?

Not sure

Are you happy with Webexpenses's feature set?

Yes

Did Webexpenses live up to sales and marketing promises?

I wasn't involved with the selection/purchase process

Did implementation of Webexpenses go as expected?

I wasn't involved with the implementation phase

Would you buy Webexpenses again?

Yes

When claiming back professional fees, it has been really well suited. I just upload a copy of my e-mailed invoice, which I can do through the mobile app, submit it and my employer is made aware of the claim instantly, it's great! Added to the fact that it is a really convenient tool! Gone are the days where you'd have to collect your receipts and have shoeboxes stuffed full of them - just a simple picture on your smartphone and voilà!

Webexpenses Feature Ratings

Expense Management
Not Rated
Employee Expense Reporting
Not Rated
Corporate Card Reconciliation
Not Rated
Payment Management
7.6
Customizable Approval Policies
Not Rated
Financial Document Management
8
Payment Status Tracking
7
Payment Audit Trail
7
Duplicate Bill Detection
Not Rated
Advanced OCR
8
Electronic Funds Transfer
8

Using Webexpenses

1000 - A tricky question, seeing as I'm a cog in the machine, but knowing that pretty much everyone in the company who has charges to claim for, be it professional fees, vehicle mileage and tokens of good will from management (let's face it - it doesn't come out of their pocket!) webexpenses takes the pain out of trying to claim©️
Typically people in either the finance/payroll department or I.T department
  • Streamlines the expenses claiming procedure
  • Saves time and person hours in trying to consolidate a person's expenses
  • The fact you can view your individual claim(s) to see what stage of the process they're at
  • Allows users to submit various claims in one place!
  • The only example I can give is when I site based staff member helped the relief team - they were able to be paid their milage accurately on each leg of their journey, thanks to the webexpenses app
  • Literally, for anything!
  • Need to make an ad-hoc purchase?
I say '7' because, frankly, I'm not involved in the purchasing and so cannot say whether the fees involved are fair, or appropriate, but, my days, it's gotta be worth it!

Evaluating Webexpenses and Competitors

Webexpenses Support

Using Webexpenses

ProsCons
Like to use
Relatively simple
Easy to use
Technical support not required
Well integrated
Consistent
Quick to learn
Convenient
Feel confident using
Familiar
None
  • Photographing/uploading a receipt
  • Checking the status of a claim
  • Submitting multiple claims
  • (likely due to company structure) selecting the correct person/department to claim from
Yes - Brilliantly! The page/app adjusts really well to different screen sizes so there's no bunching of information of panels. The text is clear to read