Webexpenses Reviews & Ratings 2023

Name: Webexpenses Expense Management Software
Uploaded: 2021-12-23T11:02:16.000Z
Duration: 2 min
Description: Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.

Webexpenses

Starting at $9.76 per month per user

View Pricing

Learn More & Demo

Overview

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.

Features of the Webexpenses desktop and...

Faulty product / Abandoned by the support team the moment we made our first payment.

1 out of 10

March 07, 2023

We were better off printing off credit card statements and getting people to provide hard copy receipts. Very slow loading program, …

Webexpenses Meets Expectations (with a Little Frustration) but Doesn't Exceed

7 out of 10

February 20, 2023

We use Webexpenses to manage our personal expense reimbursements and credit card expenses reports. It allows us to store receipts prior to …

Webexpense is not expensive yet it is extensive!

10 out of 10

February 13, 2023

I primarily use Webexpenses to keep track of mileage and various other company related purchases. Such as amazon orders, fuel receipts and …

Expenses made easy

10 out of 10

February 10, 2023

Used for monthly expense reports and payments. Enables staff to enter expense receipts for any payments made for work purposes. As the …

Webexpenses review from a newbie who has always had to write expense reports by hand

10 out of 10

February 09, 2023

With the nature of my job i work away from home a lot and incur charges and fees constantly. Webexpenses enables me to keep track of what …

Webexpenses does the hard work for you.

8 out of 10

February 08, 2023

we use Webexpenses to manage the comapny wide expense process, makes the process of expenses so much easier thatn saving receipts and …

Not bad for the price

3 out of 10

February 08, 2023

Our company uses Webexpenses to manage all staff expenses and credit card transactions.

Sales use of Webexpenses

8 out of 10

February 08, 2023

I use Webexpenses for my company credit card reconciliation, photographing receipts easily on my mobile phone and saving as I go. I then …

Very Efficient Software

10 out of 10

February 02, 2023

It was difficult at first shifting from using excel sheet to Webexpenses as I need to scan all documents and upload to the system. As I …

Occasional End User of Webexpenses

9 out of 10

September 08, 2022

Makes it very easy to be able to rely on my expenses being checked, authorized, approved, and paid all within a timely manner. Does not …

Good software

8 out of 10

August 25, 2022

Webexpenses is being used to submit personal expenses. All staff can access it and have their accounts along with the finance department. …

A charm to use when you were enforced to use others before...

10 out of 10

August 18, 2022

We use Webexpenses for expense management within the company. I had used different other systems before where I have to mention so far I …

Webexpenses review

5 out of 10

August 18, 2022

Webexpenses is good for the use on the mobile phone for inputting claims and also attaching photo receipts. I use this service at least …

Good product.

10 out of 10

August 18, 2022

We use the product to enable us to work from home while also having the equipment needed to do so. The company will also allow us to use …

Snappy and Useful

8 out of 10

August 16, 2022

I use Webexpenses to file and send any expense claims for approval to line managers. I store a record of receipts of incurred costs on …

Read all reviews

How Webexpenses Differs From Its Competitors

Time Savings

Only benefit has been a better audit trail. Everything else has been more time consuming.

Time Savings

I haven't used Webexpenses to automate my own activities, but it does help me organize receipts for both my personal reimbursement (cell phone bill and mileage) and credit card verification. The email notifications for new items to import to a claim and when my report has made it through certain …

Time Savings

It saves time because it is all automated. I follow the prompts and then approve and it gets paid. There has yet to be any problems.

Time Savings

The app means i can add to my expenses immediately after purchase instead of waiting for access to a desktop. Whilst travelling abroad, i know expenses would be accepted in different currencies and travel mileage is always generously taken in to account to ensure staff are not short changed on …

Time Savings

Its saved me time by having an easy to use hub that allows me to upload receipts and costs and submit them easily. Taking the strain out of writing up large expense reports as its easy to print off with a coallation of all expenses/receipts of the previous months.

Time Savings

The customisable export is useful for businesses as it can be tailored to individual needs. Some fields are not exportable which seems strange.
As mentioned before it can be buggy. People often complain to me they can't see fields or their input disappears.

Time Savings

By being able to use the mobile app to submit expenses as and when they occur rather than having to type them all out and upload receipts during admin time.

Time Savings

Claim submission does not take a lot of time as the approval.

Time Savings

I have not significantly changed the way of handling expenses so far.

Time Savings

Claimed for parking tickets and travel millage as an employee. As head nurse I have had to put expense claims in out of the petty cash used in the practice.

Time Savings

I have regularly used Webexpenses for expense approval and claim submission. Any business trips I attend, travel that I must make for work reasons, or small/petty cash purchases I must make when working, I always raise claims through Webexpenses. Unfortunately, I have never raised an "automatic" …

Time Savings

The process to upload receipts, and add to a month's transaction with the monthly credit card report has all improved and saved time.

Time Savings

This sytem wastes many hours of time. The concept of saving time is completely alien to it.

Time Savings

By uploading my receipts on the go, so there is no chance of losing them or needing to mass upload at the end of the month.

Time Savings

Expenses are approved quickly as it is easy to access the department codes and the process to make amends is via email as well as the site.

Time Savings

Our expenses approval process is now much smoother - fully digital, versus our old system which involved paper receipts being passed around the office which can easily get mislaid.

Time Savings

It saves me time handling receipts and scanning them into an email to send to the accounts team. It's much less paperwork to process, but just the same amount of admin either way.

Time Savings

I use Webexpenses to claim the fuel receipts I use for my work travel over a whole month period. When submitting these at the end of the month, the process is smooth and quick and it gives me full visibility of what status my active claim is in at the time.

Time Savings

Yes, I use it for claim submissions but as I explained before it has not been great. In reality it automates the process of uploading the reading receipts but there is a huge amount of manual work done on our side as users, we have to first upload the receipts then add details for each of them, …

Time Savings

Webexpenses does save time when it comes to keeping track of claims, milage and receipts. This was manually done in the past and now I can keep track of my milage and receipts electronically. It also saves time during the expense approval process, since it is just a few clicks to submit my report.

Time Savings

Webexpenses is a convenient way of keeping a visible record of expenses claimed, the system works well and it is convenient to use.

Time Savings

No, I only use Webexpenses for claims submission and expenses approval BUT I don't know how to automate these activities.

Time Savings

In the last company I worked for, this was done via excel and email, which was not as efficient. The whole process from start to finish is very slick and reduces time, and then keeps users happy as opposed to making it a laborious task.

Time Savings

I understand from accounts that this was the best they evaluated, I didn't see the others, but they would have to go a long way to compete with this product. I can only speak as an end-user, but it is simple to use and saves me a lot of time.

Time Savings

It saves so much time as claims submissions and expenses approval all is automated and set up to the correct person.

Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Top Rated

2023

Best of

2023

Best of

2023

Best of

2023

Popular Features

View all 9 features

Payment Status Tracking (8)
8.6
86%
Financial Document Management (8)
8.4
84%
Employee Expense Reporting (11)
8.1
81%
Corporate Card Reconciliation (9)
8.0
80%

Reviewer Pros & Cons

View all pros & cons

Abandons you as soon as you start paying for the product
It shouldn't take 60+ days to get a response to a basic support ticket

Verified User

Administrator in Finance and Accounting

Leisure, Travel & Tourism Company, 51-200 employees

Easy to submit and track the status of expense reports
Auto-suggested receipts pull the wrong total or are matched to the wrong expense

Verified User

Manager in Marketing

Leisure, Travel & Tourism Company, 11-50 employees

Video Reviews

Leaving a video review helps other professionals like you evaluate products. Be the first one in your network to record a review of Webexpenses, and make your voice heard!

Record a review

Return to navigation

Pricing

View all pricing

Entry-level set up fee?

$250 starting price for implementation.Required

For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing

Offerings

Free Trial
Free/Freemium Version
Premium Consulting / Integration Services

Starting price (does not include set up fee)

$9.76 per month per user

Return to navigation

Features

Expense Management

Expense management features

8Avg 8.4

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

8.5Avg 8.1

9.2
Customizable Approval Policies
(6) Ratings
Policies for different types of approvals can be customized, sent to multiple approvers, automatically approved, etc.
8.4
Financial Document Management
(8) Ratings
Invoices, expense reports, and associated documents are stored within the platform for any future needs.
8.6
Payment Status Tracking
(8) Ratings
Tracks what stage payments are at in the process, from approval to receipt.
8.4
Payment Audit Trail
(7) Ratings
Allows admin users visibility into the entire payment process, from receiving the expense claim or invoice to the payee receiving payment.
8.3
Duplicate Bill Detection
(6) Ratings
Detects duplicate invoices or expense reports to prevent double payments.
8.8
Advanced OCR
(6) Ratings
Automatically imports information from invoices, receipts, expense reports, and other scanned documents into the platform.
8
Electronic Funds Transfer
(4) Ratings
Funds can be transferred via EFT as opposed to paper checks.

Return to navigation

Product Details

What is Webexpenses?

Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:

Google Vision-powered OCR receipt scanner
Petty cash management
Automatic policy compliance
Corporate card automatic Intelligent Matching
Integrated mileage tracking + verification
Integration with an existing ERP

The vendor describes the benefits of Webexpenses as including:

hours saved per claim
Increase visibility and spend projection
reduction in errors + fraud
ROI: system payback in an average of 3 months

Selling propositions of Webexpenses include:

Flat, active-user-only pricing
24/6, in-house human support via chat, email, or phone, included
Over 100+ software and app and feature upgrades per year, included
Unlimited submissions per month once active, included
Custom system configuration to meet business requirements and expense policy

The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.

Webexpenses Screenshots

Screenshot of The Webexpenses mobile app captures receipts instantly.

Screenshot of Webexpenses can be accessed on a desktop, iOS, Android or Windows device.

Screenshot of Mileage tracking with Webexpenses

Screenshot of All expense related spend can be reported and tracked with customisable reports.

Screenshot of Expenses can be built, submitted and approved at the user's convenience

Webexpenses Video

Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.

Webexpenses Integrations

Webexpenses Competitors

Webexpenses Technical Details

Deployment Types	Software as a Service (SaaS), Cloud, or Web-Based
Operating Systems	Unspecified
Mobile Application	Apple iOS, Android
Supported Countries	Global