Kantata PS Cloud

Score8.5 out of 10

108 Reviews and Ratings

What is Kantata PS Cloud?

Kantata Cloud (formerly Mavenlink + Kimble) provides project management and collaboration software for small to mid-sized professional services companies. Features include resource management, project dependencies, time and expense tracking, file sharing, versatile user permissions, private messaging, planning and reporting.

Categories & Use Cases

Media

Screenshot of real-time project status tracking.

Screenshot of visualizations that help track resources with confidence.

Screenshot of at a glance capacity and staffing monitoring.

Screenshot of financials and project margin monitoring.

Screenshot of revenue tracking, to scale a business with confidence.

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Screenshot of real-time project status tracking.

Rachel Stantliff View profile

Director of Operations in Professional Services at Proclaim Interactive (11-50 employees employees)

Use Cases and Deployment Scope

Kantata is used across our entire organization. We use it as a project management tool. We manage monthly, recurring marketing projects/services as well as one time, web development projects. Kantata helps us manage budgets and timelines in real-time. Kantata also provides insights into our bottom line and helps us project future needs to continue growing our business.

Pros

Real-time view of budgets/burn rate
Time entry is easy
Integrates well with Google Drive
Provides a central location for all project information
Helps us to accurately forecast how long it takes to do things
Custom Task Statuses

Cons

Checklist items need to be checked off before a task can be marked complete
The mobile version isn't good
Integration with Trello

Most Important Features

Quick and Easy View of Project Burn Rates
Easy Time Entry
Templates for Cloning Projects
Custom Task Statuses

Return on Investment

Easier to enter time into tasks/projects (estimate 5 hours/week used per Project Manager & 2 hours/week used for other staff clocking in and out prior to Kantata)
Real time view of budgets/burn rates (estimate 2 hours/project of time used to see burn rates per project prior to Kantata)
Better insights into estimating project costs (Having a real time view of budgets has helped us improve our estimations and see a better ROI on projects.)
Quickly able to view the status of tasks for each project with customizable task statuses

Usability

Alternatives Considered

Asana, Smartsheet, Trello and monday.com

Other Software Used

Trello, Slack, Google Drive

Verified User

Administrator in Professional Services (11-50 employees employees)

Use Cases and Deployment Scope

We use Kantata PS Cloud for Project Planning, Project Management, Resource Management, time entries and invoicing. We integrate it with Xero for invoicing and customer account management. Kantata PS Cloud helps us to collaborate with clients & vendors. Our integration with Xero improves the invoice creation each month. Clients are able to be added to their projects to stay informed with the project activity.

Pros

Time entry management
Resource management
Project tracking

Cons

Insights reports ability to update in real time
Bulk invoicing capabilities
Improved view for timesheet approval eg. view of task budgets & entry approval all in one

Return on Investment

Central booking and time tracking

Usability

Alternatives Considered

Microsoft SharePoint, Xero and Jira Service Management

Other Software Used

Jira Service Management, Xero

Kassy Gubser

Solutions Delivery Project Manager in Professional Services at CMX1 (51-200 employees employees)

Use Cases and Deployment Scope

We use Mavenlink to manage all of our solutions delivery processes, project management and client communications. It helps us maintain transparent communication in real time in regards to project work, deliverables and timelines. It's accessible and provides visibility across the company and to client stakeholders. We are also able to create reporting and analysis for our project work and identify areas for improvement.

Pros

Client Communication
Project Plan and timeline setup/Deliverables tracking
Documentation repository
Reporting
Resource management
Project status and health visibility

Cons

Task Tracker configuration
Reporting training
Dashboard configuration/project health reports

Return on Investment

Increased implementation speeds
Provided full project transparency
Identified problem areas in implementations

Alternatives Considered

Smartsheet

Other Software Used

Jira Software, Salesforce CMS, Slack

Anil Shahu

Project Manager in Product Management at Codal (51-200 employees employees)

Use Cases and Deployment Scope

we use it's Dashboard to review all submitted, resubmitted and pending timesheets which makes weekly timesheet review a simple task. It is much better than Tempo timesheets that I have used in past

Pros

Timesheet management
Resource planning
Dashboards
Reports

Cons

Saved preferences and Views

Most Important Features

Resource managemnt
Timesheets

Return on Investment

Higher employee utilization
Transparancy
Budget tracking

Maryam Abbott Saldivia View profile

Software Development Engineer in Information Technology at Possible Incorporated S.L. (11-50 employees employees)

Use Cases and Deployment Scope

Mavenlink facilitates visibility throughout the process to help us better understand everything and make informed decisions. Mavenlink offers procedures that are automated to eliminate human work, data silos, and save time and money. With Project Pulse capabilities, it offers real-time information on the vitality of a project. Mavenlink allows the ability to forecast and allocate staff to different projects, as well as invoice, it is efficient. Mavenlink is a very useful configurable project management tool with KPIs and an open API.

Pros

With Mavenlink when starting to assign tasks to people, set deadlines and milestones, and add files to our projects we can look at it all from a variety of perspectives, including a task tracker view and a Gantt chart view
Through Mavenlink each project also includes an activity stream where we can view all project details as they come up, as well as an activity feed for all the projects it is linked to.

Cons

Small businesses might find it prohibitively expensive.
It does not supply mobile applications; simply a website optimized for mobile devices.
It does not provide a chat application or other means of contact.

Most Important Features

Smart Snip is a fantastic tool in Mavenlink that allows us to add highlighted comments to uploaded files directly in the browser.
Mavenlink provides a simple methodology to mark any file connected to a task or project by drawing a box around the part you wish to discuss for comments.

Return on Investment

To record the exact amount of time spent by each employee.
Collaboration is simple and templates help us save time.
It allows us to track the work and expenses associated with our clients' projects.
Mavenlink is used to increase productivity in situations of scale.
Mavenlink can be used to improve project planning and multi-project pipelines.
Mavenlink helps us save time by automatically uploading timesheets and data.
Increase cooperation within teams with Mavenlink allowing you to work on many projects at the same time and on the same board.

Alternatives Considered

Kimble and HaloPSA

Other Software Used

ConnectWise Manage, TouchBase, HaloPSA

Kantata PS Cloud

What is Kantata PS Cloud?

Categories & Use Cases

Media

Reviews

Use Cases and Deployment Scope

Pros

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Most Important Features

Return on Investment

Usability

Alternatives Considered

Other Software Used

Use Cases and Deployment Scope

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Return on Investment

Usability

Alternatives Considered

Other Software Used

Use Cases and Deployment Scope

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Return on Investment

Alternatives Considered

Other Software Used

Use Cases and Deployment Scope

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Most Important Features

Return on Investment

Use Cases and Deployment Scope

Pros

Cons

Most Important Features

Return on Investment

Alternatives Considered

Other Software Used

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