- Flow Charts - It is very easy to create flow charts with Visio.
- Network Diagrams - This is where I started my Visio experience. Drawing servers and switches. Visio has all the shapes built right into it so you can just drag and drop.
- Maps - You can create building plans with Visio and layout how you want your rooms to look. I used this to design my current house floor plan.
- Shapes - There are always more shapes that could be added. Visio has a lot but never all of them.
- Visio Viewer - Occasionally the Visio Viewer doesn't work. We use the viewer for all the rest of our users to view the Visio files but the most recent version of Visio viewer is 2013.
- Visio is built just like any other Microsoft Office program, so anyone familiar with Office will find it relatively easy to use.
- The automatic spacing of items on a page makes a Visio project look sleek and professional with little effort.
- The pre-loaded shapes and symbols in Visio are consistent with what is being taught in business tools for appropriately flowing processes, so it takes the guesswork out of representing processes correctly.
- Spacing things on your own can be difficult. It took me a number of google searches to figure out how to freely change the size of a swim lane, or that holding the shift key while using the arrow keys to move a shape will move it at a smaller scale. Knowing tips like these upfront would be helpful.
- Creating master shapes would be helpful; when a shape is too big for a diagram, resizing it and then making sure all of the other instances are the same shape can be a pain.
- A wider selection of templates would be nice.
- Ease of Use
- Choice of Flowchart, wiring diagrams and floor plans
- Quick to deploy to users on our campus with MS Office enterprise based licensing
- More shape features built into the program, so less third party downloads would be necessary
- Quicker, easier navigation of the workspace (there is not an easy way to drag around the image to get it to the desired location on the document). Maybe add an Adobe-like to navigate the document
- It would be very beneficial to save multiple individual preference and layout options for each typw of document loaded.
Uses depend on the individual user, and are known to be, but not limited to: flow charts, wiring schematics/diagrams, floor plans of offices, common areas and classrooms. In the application at our campus, each user has a specific need for Visio, and Visio is not deployed with the normal MS Office suite of programs.
Many members of the campus leadership team, and their assistants use Visio for flow-charting of tasks and duties. The user interface is similar to all other MS products, so the learning curve is minimal.
Technology departments use Visio for wiring and schematic diagrams of network and classroom wiring. Most of our external contractors take our rough Visio documents and transfer them to AutoCAD, which has a much higher learning curve.
One of our campus staff uses Visio regularly to play furniture checkers with offices, conference center rooms, and common areas. It is nice to have the functionality of creating to scale rooms layouts prior to moving furnishings three or four times.
Visio provides us with a powerful tool that also looks professional at a cost and ease of use factor that is very attractive to our company.
- Ease of use: Visio is very intuitive, and as a Microsoft product is very comfortable for most technical users to pick up.
- Wide-spread use by IT Professionals: While not as powerful as other tools in some areas, Visio is well-known as a standard for the documentation of equipment in data centers for IT deployments.
- Availability of templates: There are literally thousands of pre-made Visio templates available, which allows for faster and more accurate drawings.
- Cost: Visio is very cost-effective, costing hundreds of dollars versus thousands, which allows for more users and greater flexibility.
- Hardware requirements: VIsio will run decently on just about any new or recent hardware, even most laptops or portable "surface-esque" devices.
- Unlike tools like AutoCAD, Visio is not well-suited to the creation or modification of large-scale construction documents.
- Visio has many "quirks" that can cause frustration for even experienced users, likely due to its typical use being for less complex scenarios.
- Shapes can be replaced.
- Creates bumps in a connector while crossing another connector line.
- Text can be entered directly inside the shapes.
- Clipart gallery is big.
- Allows to design different environments in an easy and natural way from structures, offices, houses, technology, logistics, etc.
- It is important to be able to handle versions of the projects; changes are often made and it is difficult to identify the differences.
- I have experienced that when a project is very large, the program gets slow at times.
- It helps us understand how business processes are integrated across departments.
- It helps IT understand how the system is designed to support the business process and also to understand the flow of events.
- It is also being used as a tool in training users
- Process flow documentation to explain the steps involved in getting a sale completed, or getting a customer service issue triaged.
- Training materials to visually present the process and system flows
- Status reporting, project management and technical architecture diagrams are done in Visio
- Complex flows drawn using Visio are not legible on presentations and hard to follow
- Some controls are hard to find although there is search capability available
- Visio crashes often, especially the 365 version
Microsoft Visio Scorecard Summary
About Microsoft Visio
Microsoft Visio Technical Details