Expensify vs. Paylocity

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Expensify
Score 7.3 out of 10
N/A
Expensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.
$0
per month
Paylocity
Score 7.8 out of 10
N/A
Paylocity provides 24/7 access to your online payroll and human resource data management. Paylocity offers highly customizable payroll functionality, as well as HR, benefits administration, and time and talent management programs.N/A
Pricing
ExpensifyPaylocity
Editions & Modules
Collect
$5
per month per user
Control
$9
per month per user
No answers on this topic
Offerings
Pricing Offerings
ExpensifyPaylocity
Free Trial
YesNo
Free/Freemium Version
YesNo
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional Details
More Pricing Information
Community Pulse
ExpensifyPaylocity
Considered Both Products
Expensify

No answer on this topic

Paylocity
Top Pros
Top Cons
Features
ExpensifyPaylocity
Expense Management
Comparison of Expense Management features of Product A and Product B
Expensify
7.1
12 Ratings
12% below category average
Paylocity
-
Ratings
Employee Expense Reporting7.812 Ratings00 Ratings
Corporate Card Reconciliation6.55 Ratings00 Ratings
Payment Management
Comparison of Payment Management features of Product A and Product B
Expensify
6.8
11 Ratings
18% below category average
Paylocity
-
Ratings
Customizable Approval Policies5.910 Ratings00 Ratings
Financial Document Management7.36 Ratings00 Ratings
Payment Status Tracking7.18 Ratings00 Ratings
Payment Audit Trail8.08 Ratings00 Ratings
Duplicate Bill Detection6.110 Ratings00 Ratings
Advanced OCR6.310 Ratings00 Ratings
Electronic Funds Transfer6.86 Ratings00 Ratings
Human Resource Management
Comparison of Human Resource Management features of Product A and Product B
Expensify
-
Ratings
Paylocity
7.8
876 Ratings
1% below category average
Employee demographic data00 Ratings8.5826 Ratings
Employment history00 Ratings8.2806 Ratings
Job profiles and administration00 Ratings7.8742 Ratings
Workflow for transfers, promotions, pay raises, etc.00 Ratings7.6755 Ratings
Organizational charting00 Ratings7.1692 Ratings
Organization and location management00 Ratings7.8674 Ratings
Compliance data (COBRA, OSHA, etc.)00 Ratings7.5577 Ratings
Payroll Management
Comparison of Payroll Management features of Product A and Product B
Expensify
-
Ratings
Paylocity
8.1
862 Ratings
1% above category average
Pay calculation00 Ratings8.6838 Ratings
Support for external payroll vendors00 Ratings7.3396 Ratings
Off-cycle/On-Demand payment00 Ratings8.5606 Ratings
Benefit plan administration00 Ratings7.3574 Ratings
Direct deposit files00 Ratings9.0836 Ratings
Salary revision and increment management00 Ratings8.2662 Ratings
Reimbursement management00 Ratings8.0412 Ratings
Leave and Attendance Management
Comparison of Leave and Attendance Management features of Product A and Product B
Expensify
-
Ratings
Paylocity
7.6
724 Ratings
7% below category average
Approval workflow00 Ratings8.0644 Ratings
Balance details00 Ratings7.5692 Ratings
Annual carry-forward and encashment00 Ratings7.4541 Ratings
Employee Self Service
Comparison of Employee Self Service features of Product A and Product B
Expensify
-
Ratings
Paylocity
8.3
875 Ratings
2% above category average
View and generate pay and benefit information00 Ratings8.5851 Ratings
Update personal information00 Ratings8.6866 Ratings
View company policy documentation00 Ratings8.1687 Ratings
Employee recognition00 Ratings8.3604 Ratings
View job history00 Ratings8.3729 Ratings
Asset Management
Comparison of Asset Management features of Product A and Product B
Expensify
-
Ratings
Paylocity
7.6
245 Ratings
3% below category average
Tracking of all physical assets00 Ratings7.6245 Ratings
HR Reporting
Comparison of HR Reporting features of Product A and Product B
Expensify
-
Ratings
Paylocity
7.0
798 Ratings
9% below category average
Report builder00 Ratings7.0763 Ratings
Pre-built reports00 Ratings7.4777 Ratings
Ability to combine HR data with external data00 Ratings6.6469 Ratings
Onboarding
Comparison of Onboarding features of Product A and Product B
Expensify
-
Ratings
Paylocity
8.2
743 Ratings
2% above category average
New hire portal00 Ratings8.3739 Ratings
Manager tracking tools00 Ratings8.1576 Ratings
Performance and Goals
Comparison of Performance and Goals features of Product A and Product B
Expensify
-
Ratings
Paylocity
7.4
387 Ratings
10% below category average
Corporate goal setting00 Ratings7.4293 Ratings
Individual goal setting00 Ratings7.4357 Ratings
Line-of sight-visibility00 Ratings7.4254 Ratings
Performance tracking00 Ratings7.4360 Ratings
Performance Management
Comparison of Performance Management features of Product A and Product B
Expensify
-
Ratings
Paylocity
7.4
499 Ratings
8% below category average
Performance plans00 Ratings7.3447 Ratings
Performance improvement plans00 Ratings7.2372 Ratings
Review status tracking00 Ratings7.5460 Ratings
Review reminders00 Ratings7.5462 Ratings
Multiple review frequency00 Ratings7.6378 Ratings
Succession Planning
Comparison of Succession Planning features of Product A and Product B
Expensify
-
Ratings
Paylocity
7.2
232 Ratings
9% below category average
Create succession plans/pools00 Ratings6.8152 Ratings
Candidate ranking00 Ratings7.1188 Ratings
Candidate search00 Ratings7.4212 Ratings
Candidate development00 Ratings7.5169 Ratings
Recruiting / ATS
Comparison of Recruiting / ATS features of Product A and Product B
Expensify
-
Ratings
Paylocity
7.8
472 Ratings
0% below category average
Job Requisition Management00 Ratings7.8388 Ratings
Company Website Posting00 Ratings8.1412 Ratings
Publish to Social Media00 Ratings7.7317 Ratings
Job Search Site Posting00 Ratings7.7387 Ratings
Duplicate Candidate Prevention00 Ratings7.0325 Ratings
Applicant Tracking00 Ratings8.1433 Ratings
Notifications and Alerts00 Ratings7.9432 Ratings
Best Alternatives
ExpensifyPaylocity
Small Businesses
Dext Prepare (with Receipt Bank)
Dext Prepare (with Receipt Bank)
Score 9.2 out of 10
Patriot Software
Patriot Software
Score 9.1 out of 10
Medium-sized Companies
BILL Spend & Expense
BILL Spend & Expense
Score 8.9 out of 10
Paypro Workforce Management
Paypro Workforce Management
Score 9.6 out of 10
Enterprises
Webexpenses
Webexpenses
Score 8.5 out of 10
Infor Human Resources
Infor Human Resources
Score 7.2 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
ExpensifyPaylocity
Likelihood to Recommend
6.2
(100 ratings)
7.7
(911 ratings)
Likelihood to Renew
10.0
(8 ratings)
8.9
(91 ratings)
Usability
7.0
(1 ratings)
8.5
(62 ratings)
Availability
-
(0 ratings)
8.8
(10 ratings)
Performance
-
(0 ratings)
9.4
(10 ratings)
Support Rating
8.5
(42 ratings)
7.2
(84 ratings)
In-Person Training
-
(0 ratings)
10.0
(1 ratings)
Online Training
-
(0 ratings)
8.2
(10 ratings)
Implementation Rating
-
(0 ratings)
8.2
(37 ratings)
Configurability
-
(0 ratings)
8.3
(8 ratings)
Contract Terms and Pricing Model
-
(0 ratings)
8.5
(6 ratings)
Ease of integration
-
(0 ratings)
6.6
(8 ratings)
Product Scalability
-
(0 ratings)
8.8
(9 ratings)
Professional Services
-
(0 ratings)
9.1
(6 ratings)
Vendor post-sale
-
(0 ratings)
7.7
(9 ratings)
Vendor pre-sale
-
(0 ratings)
9.2
(8 ratings)
User Testimonials
ExpensifyPaylocity
Likelihood to Recommend
Expensify
Expensify has been incredibly useful to me for many years. Considering I am using the free version, it's hard to find a better value! If your company does not have a good expense-capturing system, Expensify will save you hours on submitting reports. You can take a picture and toss the paper receipts right at the point of sale without worrying about losing them during your travels. If you have a small business, you can use it to track and organize regular expenses to make billable expenses and end-of-year taxes a whole lot easier.
Read full review
Paylocity
I have consistently recommended Paylocity to many. I have found if you are under 5 employees, it may be too expensive. So, my rating is 9, it is best for most, not everyone. The tax preparation is extremely valuable to all. Time and labor with timekeeping saves us many hours, but if the machine fails, it can set you back. They can only respond so quickly
Read full review
Pros
Expensify
  • Submitting expenses. It's easy to enter an expense, choose a category, enter the dollar amount and submit it. That's about it.
  • Uploading receipts. You can send receipts to Expensify from your phone, or upload them from your computer.
  • Entering hours worked. It's simple to move from expenses over to timesheets to submit the hours that you've worked.
Read full review
Paylocity
  • Customer Service is always helpful with little wait time.
  • Always improving; for example, the recent change to processing payroll. So much easier.
  • Onboarding makes it simple and the fact that the company can personalize the messaging to new hires allows us to make it more personalized.
  • Having an assigned account manager regardless of company size is definitely a plus.
Read full review
Cons
Expensify
  • Make it easier to submit multiple receipts/files in one expense
  • Often times I get a warning that the value of a receipt doesn't match what I manually I inputted. So making Smart scanner a little smarter, essentially.
  • It would be fun to see stats about my expenses
Read full review
Paylocity
  • Recruiting piece/ATS could be improved.
  • A candidate being able to save progress on their application is really a must as they can't leave and come back to their application without having to restart, i.e. if they need to get a phone number for a reference for example.
  • Could use more room in entering the job for internal notes.
  • Quirky when doing cut and paste of job details that leaves spaces that aren't in the document being pasted.
Read full review
Likelihood to Renew
Expensify
We like using the tool and we receive positive feedback from employees and management who use the tool. It saves time and helps us concentrate on the value adding activities so we are very likely to keep using Expensify in the future
Read full review
Paylocity
We have had many issues with the way our platform was set up at implementation that still continue to plague us. In addition, our benefits, in particular our FSA, have been mis-managed causing a balance due from an employee (and also a lot of work for our accounting and HR team, as well as stress for the employee). Our service rep continues to answer incorrectly on many fronts (original response is usually check out this paylocity article, vs. helping) and recently our COBRA management was mishandled (not adding Dental to a person on Cobra who had requested it). So- all in all...we are not particularly happy w/ Paylocity
Read full review
Usability
Expensify
Mobile works great, but let's be honest. It's just a photograph. Their OCR and human turk technology works great to scan that photo and enter the proper information. The web interface is decent and allows you to work with single expenses in great detail. What's missing is the ability to mass update expenses, and this sometimes hurts, especially if you're a heavy user of the system.
Read full review
Paylocity
Overall, in my experience, Paylocity has been easy to use for both staff and administrators. First, the staff has an application and inputting Paid Time Off is easy to do. I then get an alert on my app and I am able to approve it on the spot from my app that gives me access as an employee and an administrator without having to use multiple apps or logins. As an administrator I think the portal is easy to use, Paylocity did a great job showing me tools and rolling out training classes before rollout.
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Reliability and Availability
Expensify
No answers on this topic
Paylocity
Paylocity support is always available and I never have to wait endlessly on hold. If our dedicated account manage is not available, there is an entire team assigned to our account. Every one of them is knowledgeable about our organization and Paylocity's process.
Read full review
Performance
Expensify
No answers on this topic
Paylocity
pages load in an acceptable amount of time, reports come back quickly, but integration is very complicated and hasn't been possible
Read full review
Support Rating
Expensify
Our rep has been amazing. He has built custom reports for us that have been very time consuming and difficult. Our reps are also currently looking into new submission solutions for us that we are excited about. They came up with this and recommended it on their own without me complaining about an issue. They are about our success and are very excited about the product they offer.
Read full review
Paylocity
Everyone wants immediate assistance. Awaiting a response from an email only to ask 2-3 more questions is time consuming. Within the first six months of setup, I would rather respond back to the instructors who provided me the training in each category of my contract.
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In-Person Training
Expensify
No answers on this topic
Paylocity
I didn't have in-person training, but I'm sure it was just as great as any other training/assistance Paylocity provides. Paylocity customer service is always available. You never have to be on hold and their answers are always accurate and timely. Documents in the help section are helpful as well. My in-person training was conducted y one of our employees who was involved in the initial set-up and training of all employees. She was excellent.
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Online Training
Expensify
No answers on this topic
Paylocity
The training was live online, but was with a group of other companies. We did not receive any personalized training with our team. Whenever we would ask for training, we would be sent a peak article link or a video. It felt like the reps we dealt with didn't know the answer to the questions.
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Implementation Rating
Expensify
No answers on this topic
Paylocity
I had gone through an implementation process of another HR platform (Paycom) in my previous job and was traumatized, it was painful. I was surprised how easy and fast it was with Paylocity, the team was very helpful and set us up for success
Read full review
Alternatives Considered
Expensify
Concur was a great product as well but Expensify offers the ability to quickly upload expenses and submit reports just the same. There is no free version with Concur, so for a small business that's interested in keeping costs down I would highly recommend Expensify.
Read full review
Paylocity
Paylocity just works better and was a better fit. Paylocity is more streamlined and although the reporting needs work, it also has better reporting. Paycor was very limited and very tedious. You have to click nineteen different sections to get to where you need to be. With Paylocity, 4 or less clicks and you're there!
Read full review
Contract Terms and Pricing Model
Expensify
No answers on this topic
Paylocity
Include more services in the packages they offer.
Read full review
Scalability
Expensify
No answers on this topic
Paylocity
We started with approximately 100 employees and have grown to over 500. Paylocity is able to handle an organization's growth in terms of headcount as well as level of benefits offered.
Read full review
Professional Services
Expensify
No answers on this topic
Paylocity
Support is quick and proffessional
Read full review
Return on Investment
Expensify
  • Our organization no longer spends countless hours per month orchestrating the consolidation of data (MS Excel, typically) into our general ledger.
  • Our accounting department is no longer tasked with making sure the correct individuals have approved submitted reports.
  • Our accountants have a much easier time coding the reports that have been submitted by users. For the most part, we rely on users to code their submissions to the correct accounts.
Read full review
Paylocity
  • We love the time of request process, although editing a request should be easier than deleting it.
  • The expense report side has helped with our paperless process and tracking mileage.
  • On-boarding has helped with making sure we comply with our new hire checklist process.
Read full review
ScreenShots

Expensify Screenshots

Screenshot of the Expensify financial management app for expenses and corporate cards.Screenshot of The Expensify Card, which offers up to 2% cash back and 50% off the monthly Expensify bill. It includes realtime alerts, spend limits, and auto-reconciliation.