1. Home
  2. Expense Management Software
  3. Webexpenses Reviews
  4. User Review of Webexpenses
Overall very good and easy to use
Updated April 15, 2024

Overall very good and easy to use

Anonymous | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User

Modules Used

  • Expense Management

Overall Satisfaction with Webexpenses

I use webexpence to keep track of my work expenses on a monthly basis. It allows me to keep better organized my milage and receipts from business related lunches and dinners. An added benefit is the software auto calculates the milage when you enter the address and can be manually override if you need to account for more miles. The software is also used to keep track of tolls and business office supplies.
  • Easy to add receipts.
  • Easy to add new claims.
  • Easy to navigate.
  • Limited number of favorites.
  • Don't like the maps function when adding mileage.
  • Somewhat not user friendly when navigating between expenses.
  • Saves time when doing expenses.
  • I am able to keep better track of my travel.
  • Can be a little cumbersome when navigating through the software.
For the most part, the software overall usability is easy. I am able to keep better track of my travel and milage. There are a few instances when it becomes cumbersome, such as when needing to calculate the correct milage for a particular travel and when navigating between expense windows.
Webexpenses does save time when it comes to keeping track of claims, milage and receipts. This was manually done in the past and now I can keep track of my milage and receipts electronically. It also saves time during the expense approval process, since it is just a few clicks to submit my report.
I did not purchase the software.
Previously expense reports were done manually, which was very time consuming and inefficient. We had to save all our receipts and at the end of the month, tape each receipt to a piece of paper. Afterwards we summarized our expenses on in excel, printed it out and turn in a stack of paper reports for verification and approval. With Webexpenses, I am able to record my milage and upload a photo of my receipts on the same day or even use my cellular phone to upload my receipts. At the end of the month, all the expenses are ready and submission is just a click away.

Do you think Webexpenses delivers good value for the price?

Yes

Are you happy with Webexpenses's feature set?

Yes

Did Webexpenses live up to sales and marketing promises?

I wasn't involved with the selection/purchase process

Did implementation of Webexpenses go as expected?

Yes

Would you buy Webexpenses again?

Yes

Webexpense is well suited if you like to keep track in real time your milage and business expenses. In my case, I normally add the milage the day of and at the end of the month, I add the rest of my business expenses. The other expenses can be added same day though if desired. I don't think it is well suited in auto calculating your milage. The software requires you to use their calculator for milage, but if you make extra stops, then it is difficult to add them. To overcome this annoyance, I go through the steps to auto calculate my miles, then manually change them to the correct value.

Using Webexpenses

25 - Most of the individuals who use Webexpenses are the business managers, who use the software on a fairly regular basis. The other individuals who use the software are usually in management positions, such as the Technical Marketing Managers and Technical Managers. This is due to the fact that normally the individuals in these positions are those who travel and have client-based interactions.
2 - Since we are a small company, we have two individuals
who do in-house support on an on-going basis.
Webexpenses normally runs fairly smoothly without too many issues and
therefore can be handled by just a few individuals. On top of that, the organization is also
fairly small and therefore do not require a large IT support.
  • Mileage
  • Entertainment
  • Tolls
  • Receipts
  • Office supplies
  • Up-to-date organization of expenses
  • Adding receipts at the moment
  • Accurate exchange rate conversions
  • Expense tracking
  • Tracking of catagories expenses
The software is very easy to use with a very short learning curve. For the most part, Webexpenses runs smoothly, and recent updates have fixed many of the bugs. There are still a few aspects of the software that can be improved for easability, but they are not major. Overall Webexpenses has made keeping up with expenses and submission very easy and quick.

Webexpenses Training

  • No Training
We received from the employer an informal online training and powerpoint which taught us the basics. Afterwards we needed to learn the nuances of the product on our own. For the most part, the software was easy to figure out and straightforward. I would recommend this approach for individuals who are computer savvy.

Using Webexpenses

ProsCons
Like to use
Technical support not required
Well integrated
Consistent
Quick to learn
Feel confident using
Unnecessarily complex
Cumbersome
  • Uploading receipts
  • Tracking expenses throughout the month
  • Submission process
  • Milage calculator
  • Navigating between windows
Yes - The mobil interface works very well. I am able to record my expenses such as milage and upload photos of my receipts on my apple device in the moment, which is very useful. That being said, the actual application is buggy, sometimes it works properly and other times it does not, but this could be the software or my apple device.