Exactly what we needed
Updated April 15, 2024

Exactly what we needed

Luke Stevens | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User

Modules Used

  • Expense Management
  • Travel

Overall Satisfaction with Webexpenses

We use Webexpenses to manage the whole company's expenses. employees submit their own expenses to the system, which is then verified by their direct manager and submitted to finance for payment. This is all handled in the system, so managers can keep track of their staff and their expenses.

Pros

  • Easy to use
  • Reliable
  • Map and route function on milage claims

Cons

  • Receipt attachment could be clearer
  • It has made expense submission easier
  • It has made expense submission more accurate
It's always worked as expected and been easy to use. We submit monthly expenses and Webexpenses keeps the claim open until the submission date.
Employees create a new claim per month, add items to the claim and then submit it at the end of the month. This is then automatically sent to managers, who approve or decline the claim, then it goes on to the finance department and processed for payment.
As a user, it does everything I need it to. It's easy to tell the status of all my claims and add to them if needed.

Do you think Webexpenses delivers good value for the price?

Not sure

Are you happy with Webexpenses's feature set?

Yes

Did Webexpenses live up to sales and marketing promises?

I wasn't involved with the selection/purchase process

Did implementation of Webexpenses go as expected?

I wasn't involved with the implementation phase

Would you buy Webexpenses again?

Yes

It works well for managing and submitting expenses to our finance department. It may not be suitable for more complex finance scenarios, such as split bills or instances where receipts aren't clear cut.

Webexpenses Feature Ratings

Expense Management
10.0
Employee Expense Reporting
10
Corporate Card Reconciliation
10
Payment Management
8.1
Customizable Approval Policies
10
Financial Document Management
7
Payment Status Tracking
10
Payment Audit Trail
10
Duplicate Bill Detection
5
Advanced OCR
10
Electronic Funds Transfer
5

Using Webexpenses

200 - Any department that travels or can claim expenses. This is mainly the tutors or sales team, who travel around the country, visiting students or customers. Claims are mainly for mileage, although other travel expenses, such as hotels or parking, can also be claimed.
3 - This is mainly handled by the finance department, who require skills and knowledge regarding what can be claimed on expenses, as well as a general understanding of the Webexpenses interface. This interface is fairly simple, so I wouldn't say any specialist skills are required.
  • Claim mileage allowance.
  • Claim expenses that an employee has paid for themselves, such as parking or stationery.
  • Keep track of annual business mileage.
  • Keeping track of mileage, so that a tax rebate can be claimed from the government.
  • Keeping track of business mileage for insurance purposes.
  • Keeping track of company spending on expenses.
It's the system we currently use and our staff are comfortable using it. The system works well, so there is no reason to change.

Comments

  • Amy Gardner | TrustRadius Reviewer
    Amy Gardner
    (Vendor Representative) commented a year ago
    Hi Luke, Thank you for taking the time to leave us a review, we appreciate your feedback. If you would like to ask any questions or have any issues, please don't hesitate to contact https://support.webexpenses.com/hc/en-us. Thanks The Webexpenses Team

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