Webexpenses Reviews & Ratings 2024

Name: Webexpenses Video
Uploaded: 2024-04-19T15:58:36.000Z
Duration: 2 min
Description: Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.

Starting at $9.76 per month per user

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Overview

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…

Recent Reviews

basic user perspective

10 out of 10

April 25, 2024

Incentivized

It is used for paying of all work related expenses.

Review of Webexpenses

7 out of 10

April 24, 2024

We use Webexpenses to claim reimbursements (mostly related to travel)

Not quite what we were sold!

5 out of 10

April 24, 2024

Incentivized

We use [Webexpenses] across the organization with our head office staff and also with associates who claims expenses sporadically. It gets …

Easy to use and speeds up expenses claims

9 out of 10

April 24, 2024

Incentivized

We use it to track expenses for receipts and mileage. As we are often carrying out client meetings, booking trains and transport and …

Very clean and efficient to use. Easy to track current and historic claims

10 out of 10

April 23, 2024

Incentivized

Very efficient to use when it comes to claiming back expenses from business trips and other expenses. It is very easy to track historic …

Webby Expenses

7 out of 10

April 23, 2024

Incentivized

Whole of UK organisation, for travel and business staff expenses.

Simple and Effective Claims Management

10 out of 10

April 22, 2024

Incentivized

Our entire company uses WebExpenses to manage and claim expenses. The most frequent use case is claiming back travel costs, both for …

Webexpenses does the hard work for you.

8 out of 10

April 22, 2024

Incentivized

we use Webexpenses to manage the comapny wide expense process, makes the process of expenses so much easier thatn saving receipts and …

great product

10 out of 10

April 22, 2024

Incentivized

We use this to claim back any expenses that we haven't been paid for, these include things like registration fees or any overtime payment. …

Easy to use

9 out of 10

April 22, 2024

Incentivized

We use Webexpenses across the whole Atlanta Group, with more than 2000 employees across the UK. I started being aware of Webexpenses …

Webexpenses, fast simple and effective

10 out of 10

April 22, 2024

Incentivized

We use Webexpenses across the organization. This has been the platform of choice for many years and supports the efficient method of …

Webexpenses review

10 out of 10

April 22, 2024

Incentivized

I am located in the UK and our Head Quarters are located in Sweden, Webexpenses is very easy to use and enables quick and efficient …

Great bit of software to speed up expenses throughout the business

8 out of 10

April 22, 2024

Incentivized

It is being used across the whole business, for anybody who has a credit card or anyone who also uses a manager's card. Personally I use …

First impressions

8 out of 10

April 22, 2024

Incentivized

Being used by the whole company as benefits for the employees. It takes certain expenses and puts them on the company's shoulders rather …

Great system to use, super easy and time saving.

9 out of 10

April 22, 2024

Incentivized

We use Webexpenses across our whole business to facilitate reimbursement of travel costs and incurred business-related expenses. Due to …

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How Webexpenses Differs From Its Competitors

Time Savings

I have used it for claim submissions, but never automated.

Time Savings

Previously paper forms would have to be filled in and receipts attached and submitted to finance for processing and also signed by relevant authorizer, this is now done completely online and from anywhere

Incentivized

Time Savings

Easy to submit all claims and it is sent to the director for approval which makes it much quicker and faster to get paid back for expenses. Rather than it being a huge back-end process that ends up being passed through tons of people, it's a nice easy process that is almost automatic.

Incentivized

Time Savings

As mentioned previously the app is a great way to save time when claiming back due to the ability to use the phones camera directly to the app. This saves emailing the receipt photos to your email and uploading when you can do it straight from the app. Its great!

Incentivized

Time Savings

As an employee, Webexpenses has helped me to quickly submit relevant expenses and get them approved with less effort than before. The claims process is simpler and faster than many other platforms I have used in the past, and it allows you to itemize claims and organize each item accordingly.

Incentivized

Time Savings

I have been using Webexpenses to make claims for my overtime payment, this has saved me contacting my manager and HR representative each time I need to make a claim, it is a straightforward, simple process where I upload the number of hours I have done. This is then approved by the HR department …

Incentivized

Time Savings

I guess it is easy to just upload the documents you have to prove that you need a reimbursement instead of printing it and presenting it in paper.

Incentivized

Time Savings

Photo copies are accepted, no additional checking by the user, or separate reporting for mileage. Claims approval fast and efficient.

Incentivized

Time Savings

We set this up to make it easier for me being located in the UK to submit expenses, I have used it for 7 years and would fully recommend.

Incentivized

Time Savings

Saves time for accounting department by automatically importing the credit card statements. This also speeds up our end so we don't have to pass invoices around to different people.

Incentivized

Time Savings

I have used it to get reimbursed for personal development tools, such as courses, that helped me get promoted into a different department. In addition, I've also used webexpenses for the purposes of teambuilding activities, by organizing barbecue summer nights, for which the company allowed me to …

Incentivized

Time Savings

It has saved me printing and manually writing out my claims. Reducing paper waste and helping to keep the business carbon neutral.

Incentivized

Time Savings

An overall very good solution to save time and semi-automate claims submission.

Incentivized

Time Savings

I have used it to manage my own internal expenses, but have not used it to automate many processes. I have only used it for a very manual process because I am an individual contributor and am not managing any expenses, team members, or items that are expensed other than my own.

Incentivized

Time Savings

It has saved time of staff - physically travelling to head office for submissions. Remote approval is also good feature ;

Incentivized

Time Savings

The customisable export is useful for businesses as it can be tailored to individual needs. Some fields are not exportable which seems strange. As mentioned before it can be buggy. People often complain to me they can't see fields or their input disappears. Some issues are down to users not being …

Incentivized

Time Savings

Webexpenses has allowed all staff to have a reduction in time submitting claims and the managers have more time due to the ease approvals are managed. Scanning and reading of receipts works well

Incentivized

Time Savings

The credit card statements are uploaded to Webexpenses and then it gets automatically converted to a expense claim. After having a look at the transactions, you upload the receipts and match to the correct claim. It's then easy to code the claim as all the codes are already listed and you just …

Incentivized

Time Savings

Everyone is working remotely so being able to submit expenses without bringing receipts and paperwork into the office has been essential. Mainly because the office is closed and no one is there. The same is said with the authorization; it's very hard to get people in the office to sign piles of …

Incentivized

Time Savings

Yes it has been used for this process and makes it much easier. Everything is in one place and makes it easy to track and submit for approval. Usually it is approved quickly by the managers as they can quickly review what expenses are being submitted.
This means our expenses are processed quickly …

Incentivized

Time Savings

I have not used Webexpenses to save time or auto-mate any activities. I only use it for uploading and processing claims.

Incentivized

Time Savings

Claimed for parking tickets and travel millage as an employee. As head nurse I have had to put expense claims in out of the petty cash used in the practice. I have also had to use expense claims for cpd course booking for staff, staff treats and company essentials such as stationary etc....

Incentivized

Time Savings

Yes this was the primary driver for the deployment of the Webexpenses system across the business to save time and automate activities like invoice processing, claims submission, and expenses approval and payment

Incentivized

Time Savings

Webexpenses has saved me ending up with piles of receipts each month. I used to have piles of receipts in my glove box in my work bag and guaranteed not to be able to locate all of them at the end of the month. Now I press a few buttons and I am done this is minutes instead of hours.

Incentivized

Time Savings

Yes, with Webexpenses the approval claim process is straightforward and easy to do.

Incentivized

Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 9 features

Payment Status Tracking (49)
8.6
86%
Duplicate Bill Detection (37)
8.5
85%
Customizable Approval Policies (38)
8.5
85%
Employee Expense Reporting (59)
8.3
83%

Reviewer Pros & Cons

View all pros & cons

Easy to use interface.
Ability to attach receipts and save entries at the same time rather than having to save then attach.

Verified User

Administrator in Information Technology

Information Technology & Services Company, 51-200 employees

provide currency rates and conversions
I am not aware of an app, that would allow us to scan receipts to be automatically entered as we travel, that would be very useful

Christine Pequignet

Senior Scientist

Met Office (Government Administration, 1001-5000 employees)

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Pricing

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Entry-level set up fee?

$250
Required

For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing

Offerings

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services

Starting price (does not include set up fee)

$9.76 per month per user

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Features

Expense Management

Expense management features

8.1

Avg 8.0

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

8.5

Avg 8.0

8.5
Customizable Approval Policies
(38) Ratings
Policies for different types of approvals can be customized, sent to multiple approvers, automatically approved, etc.
8.3
Financial Document Management
(36) Ratings
Invoices, expense reports, and associated documents are stored within the platform for any future needs.
8.6
Payment Status Tracking
(49) Ratings
Tracks what stage payments are at in the process, from approval to receipt.
8.7
Payment Audit Trail
(34) Ratings
Allows admin users visibility into the entire payment process, from receiving the expense claim or invoice to the payee receiving payment.
8.5
Duplicate Bill Detection
(37) Ratings
Detects duplicate invoices or expense reports to prevent double payments.
8
Advanced OCR
(25) Ratings
Automatically imports information from invoices, receipts, expense reports, and other scanned documents into the platform.
8.8
Electronic Funds Transfer
(25) Ratings
Funds can be transferred via EFT as opposed to paper checks.

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Product Details

What is Webexpenses?

Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:

Google Vision-powered OCR receipt scanner
Petty cash management
Automatic policy compliance
Corporate card automatic Intelligent Matching
Integrated mileage tracking + verification
Integration with an existing ERP

The vendor describes the benefits of Webexpenses as including:

hours saved per claim
Increase visibility and spend projection
reduction in errors + fraud
ROI: system payback in an average of 3 months

Selling propositions of Webexpenses include:

Flat, active-user-only pricing
24/6, in-house human support via chat, email, or phone, included
Over 100+ software and app and feature upgrades per year, included
Unlimited submissions per month once active, included
Custom system configuration to meet business requirements and expense policy

The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.

Webexpenses Screenshots

Screenshot of The Webexpenses mobile app, that captures receipts instantly.

Screenshot of Webexpenses, accessed through a desktop, iOS, Android or Windows device.

Screenshot of Mileage tracking with Webexpenses.

Screenshot of A display of expense-related spend, reported and tracked with customisable reports.

Screenshot of The mobile app, where users' expenses can be built, submitted and approved.

Screenshot of Webexpenses payments and expense reimbursements.

Webexpenses Video

Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.

Webexpenses Competitors

Webexpenses Technical Details

Deployment Types	Software as a Service (SaaS), Cloud, or Web-Based
Operating Systems	Unspecified
Mobile Application	Apple iOS, Android
Supported Countries	Global

Webexpenses Downloadables

Frequently Asked Questions

Webexpenses starts at $9.76.

Emburse Certify, Expensify, and SAP Concur are common alternatives for Webexpenses.

Reviewers rate Electronic Funds Transfer highest, with a score of 8.8.

The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).

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Comparisons

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Reviews and Ratings

(1161)

Attribute Ratings

Reviews

(1-2 of 2)

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April 15, 2024

Overall very good and easy to use

Verified User

Employee in Marketing

Oil & Energy Company, 51-200 employees

Score 7 out of 10

Vetted Review

Verified User

Incentivized

Use Cases and Deployment Scope

I use webexpence to keep track of my work expenses on a monthly basis. It allows me to keep better organized my milage and receipts from business related lunches and dinners. An added benefit is the software auto calculates the milage when you enter the address and can be manually override if you need to account for more miles. The software is also used to keep track of tolls and business office supplies.

Pros and Cons

Easy to add receipts.
Easy to add new claims.
Easy to navigate.

Limited number of favorites.
Don't like the maps function when adding mileage.
Somewhat not user friendly when navigating between expenses.

Likelihood to Recommend

Webexpense is well suited if you like to keep track in real time your milage and business expenses. In my case, I normally add the milage the day of and at the end of the month, I add the rest of my business expenses. The other expenses can be added same day though if desired. I don't think it is well suited in auto calculating your milage. The software requires you to use their calculator for milage, but if you make extra stops, then it is difficult to add them. To overcome this annoyance, I go through the steps to auto calculate my miles, then manually change them to the correct value.

Return on Investment

Saves time when doing expenses.
I am able to keep better track of my travel.
Can be a little cumbersome when navigating through the software.

Usability

For the most part, the software overall usability is easy. I am able to keep better track of my travel and milage. There are a few instances when it becomes cumbersome, such as when needing to calculate the correct milage for a particular travel and when navigating between expense windows.

Support Rating

Time Savings

Webexpenses does save time when it comes to keeping track of claims, milage and receipts. This was manually done in the past and now I can keep track of my milage and receipts electronically. It also saves time during the expense approval process, since it is just a few clicks to submit my report.

Requirements

I did not purchase the software.

Alternatives Considered

Previously expense reports were done manually, which was very time consuming and inefficient. We had to save all our receipts and at the end of the month, tape each receipt to a piece of paper. Afterwards we summarized our expenses on in excel, printed it out and turn in a stack of paper reports for verification and approval. With Webexpenses, I am able to record my milage and upload a photo of my receipts on the same day or even use my cellular phone to upload my receipts. At the end of the month, all the expenses are ready and submission is just a click away.

Other Software Used

Microsoft Teams, Skype, SAP Access Control

Users and Roles

Most of the individuals who use Webexpenses are the business managers, who use the software on a fairly regular basis. The other individuals who use the software are usually in management positions, such as the Technical Marketing Managers and Technical Managers. This is due to the fact that normally the individuals in these positions are those who travel and have client-based interactions.

Support Headcount Required

Since we are a small company, we have two individuals who do in-house support on an on-going basis. Webexpenses normally runs fairly smoothly without too many issues and therefore can be handled by just a few individuals. On top of that, the organization is also fairly small and therefore do not require a large IT support.

Business Processes Supported

Mileage
Entertainment
Tolls
Receipts
Office supplies

Innovative Uses

Up-to-date organization of expenses
Adding receipts at the moment
Accurate exchange rate conversions

Future Planned Uses

Expense tracking
Tracking of catagories expenses

Likelihood to Renew

The software is very easy to use with a very short learning curve. For the most part, Webexpenses runs smoothly, and recent updates have fixed many of the bugs. There are still a few aspects of the software that can be improved for easability, but they are not major. Overall Webexpenses has made keeping up with expenses and submission very easy and quick.

Training Types Used

No Training

Ease of Webexpenses Training

We received from the employer an informal online training and powerpoint which taught us the basics. Afterwards we needed to learn the nuances of the product on our own. For the most part, the software was easy to figure out and straightforward. I would recommend this approach for individuals who are computer savvy.

Easy Tasks

Uploading receipts
Tracking expenses throughout the month
Submission process

Difficult Tasks

Milage calculator
Navigating between windows

Mobile Interface Availability and Impressions

Yes

The mobil interface works very well. I am able to record my expenses such as milage and upload photos of my receipts on my apple device in the moment, which is very useful. That being said, the actual application is buggy, sometimes it works properly and other times it does not, but this could be the software or my apple device.

February 02, 2023

Very Efficient Software

Ivan Herbosa, PME, SO2

project engineer

Bühler Group (Food & Beverages, 11-50 employees)

Score 10 out of 10

Vetted Review

Verified User

Incentivized

Use Cases and Deployment Scope

It was difficult at first shifting from using excel sheet to Webexpenses as I need to scan all documents and upload to the system. As I progress, it is become user friendly for me and I can easily track my previous expenses using Webexpenses. Less error was observed based from my experience.

Pros and Cons

Can track previous expenses
Can see status of my reimbursements
Webexpenses can detect the amount in the receipt

Once the photo of the receipt has been uploaded, it should only be one click and not too many clicks

Likelihood to Recommend

It may be difficult adjusting to the system but as you use it frequently, it is user friendly and you can track previous expenses. It can detect the amount and it can also detect if the previous receipt has been used. You can see the status of your reimbursements realtime.