Web and Video Conferencing Software

Best Web and Video Conferencing Software include:

Zoom, BlueJeans, UberConference, Cisco Webex Meetings, Join.me, GoToMeeting, Skype, Adobe Connect, and Lifesize Video Conferencing.

Web and Video Conferencing Software TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 25 or more ratings to appear on this TrustMap.

Web and Video Conferencing Software Overview

What is Web Conferencing Software?

Web conferencing software allows participants to conduct or attend meetings via the internet. This is also known as online meeting software or sometimes simply video conferencing itself. It enables remote meetings based on VoIP, online video, instant messaging, file sharing, and screen sharing.

Web and video conferencing tools have become fundamental to how many organizations conduct business. The software enables remote employees, customers, and partners to connect easily and often. Specific uses for web conferencing software include:
  • Presentations or webinars
  • Conference calls
  • Video meetings with multiple participants
  • Running product demos and training
  • 1-on-1 meetings with remote employees
  • Face-to-face customer support
The top three benefits of using web and video conferencing software are:
  • Enhanced communications
  • Reduced travel costs
  • Increased efficiency

Web and Video Conferencing Features & Capabilities


Audio and video quality

Web conferencing software should facilitate audio calls and video conferencing. The quality of audio and video is a key factor to consider. Buyers should also consider the bandwidth usage of the software.

Screen sharing

Meeting presenters should be able to share their screens with participants.

Online meetings

Web conferencing software allows users to schedule meetings or initiate impromptu meetings. Participants should be able to easily join meetings—and mute themselves. The ability to record meetings (and save or download recordings) is offered by some, but not all vendors. Buyers should investigate to make sure meeting recordings meet their needs.

Collaboration

Many web conferencing software products include collaboration features such as live chat, audience polling, Q&A, and file sharing.

Security

Enterprises and companies in highly regulated industries will need enhanced security. Security features include user authentication, permissions, and confidential attendee lists.

Mobility

Some web conferencing software products offer a mobile app. This allows easy access to video meetings from a mobile device or tablet. Others allow users to call in from mobile devices (audio-only), or join meetings from a mobile-friendly web link.

Other features include:

  • Slideshow presentations
  • Meeting scheduling and recording
  • Live chatting
  • Audience interaction features
  • File sharing

Web and Video Conferencing Software Comparison

To compare different web and video conferencing solutions, consider these factors for each product offering:


High-Quality Audio & Video
Audio and video quality is of the utmost importance to web conferencing software. Users want to feel like they’re having authentic face-to-face conversations with other participants, and quality video is a major component of that. Beyond the quality of your webcam or microphone, the software itself can feature tools that enhance the overall quality of your experience such as noise cancellation, auto-mute for non-speaking participants, and settings adjustments for users with low bandwidth.


Screen Sharing
Screen sharing allows users to display their screen with other meeting participants. As online meetings become more collaborative, this is a must-have feature for most buyers. Screen sharing must not only be high quality, but easy to toggle on and off as well. The option of having multiple participants sharing their screen at once is also gaining steam, but not every tool on the market offers this feature. If this is important to your team, be sure to confirm that your preferred tool has this feature before subscribing.


Multi-Device Support
People lead busy lives, so web conferencing software has evolved to keep up with the ever-changing ways in which employees engage with their work. Users want to be able to quickly and easily dial-in to meetings not only from their desktop computers, but from laptops, mobile phones, and tablets. Having web conference software with sophisticated mobile application features are a must for many companies. Additionally, for ease-of-use, mobile versions of web conferencing software should compliment the desktop versions and be as congruent as possible to ease implementation and access to meetings for guest users.


Easy-to-Use Interface
Ease of use is essential for online meetings to run without a hitch. Participants need to be able to easily—and quickly—join meetings whether they’re in an office or on the go. Not only that, but for hosts, setting up meetings and managing them must be a simple process as well. A well-designed user interface is key because it facilitates collaboration between participants and ensures that they are engaged. No one wants to spend several minutes figuring out where the “mute” button is or awkwardly fumbling to hang up a call.


Chat
Chat is now ubiquitous, from text messaging to private messages across social media platforms. Web conference participants also want to be able to communicate via text during online meetings. In-meeting chat features are designed not only for note-taking, but for quietly conveying information to the host and other participants without interrupting the flow of the meeting, especially during Q&A sessions. Chat features also allow participants to communicate before and after the meeting, and act as an additional means of collaboration.


Meeting Recording
The reality of online meetings is that not everyone can always participate. This is where meeting recordings come in handy. Ideally, users would have access to unlimited recording, but many web conferencing tools limit the amount of meetings than can be recorded and stored based on file size. Some vendors may limit the number of minutes in a meeting that can be recorded, or limit the available editing features. When searching for web conferencing software, buyers should be mindful of just how often they’d like to record meetings, and if they will need to make extensive edits.

Start a Web and Video Conferencing software comparison


Web Conferencing vs. Video Conferencing

Web conferencing traditionally referred to “one-to-many” interactions. This included presentations, training, and webinars. Individuals could participate via chat or “hand-raising” but the presenter was the key communicator. In contrast, video conferencing traditionally referred to face-to-face interactions between equal participants, typically two people or a small group.

This line between web conferencing software and video conferencing software is blurring. Web conferencing no longer refers just to calls with a single presenter. The term now includes group discussions, 1:1 meetings, and video calls. Most online meeting vendors offer both traditional web conferencing features (e.g., screen sharing, presentations to large groups, meeting moderation) and traditional video conferencing features (e.g., two-way video and audio). The meaning of "video conferencing" has also expanded so that now one can use web conferencing and video conferencing fairly interchangeably and research the same software.

Pricing Information

Free Web and Video Conferencing Software

There are many free web or video conferencing software options available. Some are personal tools, like Skype and Google Hangouts. Others are focused on small businesses, including AnyMeeting, MeetingBurner, Join.me, and Zoom.

Free web conferencing software (and free tiers of paid products) may have some limitations. This includes lower video/audio quality, fewer features, and restrictions on the size of meetings, for example. Paid products typically have more features and better performance and security compared to free web conferencing software. But they can be cost-prohibitive for smaller companies, especially if online meetings are only needed now and then by a few individuals.

Paid Web and Video Conferencing Software

For paid plans, web conferencing software is usually priced per seat by the number of meeting participants and included features. Prices start as low as $15/mo. per host for up to 100 participants, as with the Zoom Pro plan. For enterprise-wide web conferencing software, prices can run into thousands of dollars per month. This includes multiple hosts, virtual meeting rooms, integrations, security & administration, enhanced support, and more.


More Resources

Web and Video Conferencing Products

(1-25 of 90) Sorted by Most Reviews

Intermedia AnyMeeting Pro
14 ratings
9 reviews
Intermedia AnyMeeting provides web-based video conferencing software designed for small businesses. With AnyMeeting, users have access to a variety of tools to help them host webinars, video conferences, and online meetings complete with screen sharing capabilities.
RingCentral Meetings
23 ratings
8 reviews
RingCentral Meetings is a web conferencing and webinar application supporting 100 active participants, screen sharing with integration with file sharing applications (e.g. Box, Dropbox, etc.), and integration with RingCentral Glip messaging.
Mitel MiCollab
29 ratings
7 reviews
Mitel MiCollab is a collaboration and conferencing tool for enterprises, from Canadian company Mitel.
Vidyo
11 ratings
7 reviews
From Enghouse Systems, Vidyo is a web conferencing platform that features video calling and instant chat capabilities. The platform integrates with most environments, networks, and devices.
FreeConferenceCall.com
10 ratings
5 reviews
FreeConferenceCall.com is a free audio conferencing solution with features such as audio and video conferencing, screen-sharing, call recording, transcribed keywords, one-click web controls, transcribed keywords, instant messaging, and integrations with Microsoft Outlook and Google Calendar.
MaestroConference
8 ratings
3 reviews
MaestroConference is a web conferencing platform with the capability to run small break-out sessions within the main group. It incorporates voting and social capabilities.
Mikogo
7 ratings
3 reviews
Mikogo is a free screen sharing solution with built-in VoIP for online meetings, web presentations, web conferencing and sales demos.
WorkCast Present+
2 ratings
2 reviews
Present+ is a fully featured webinar tool that is designed to allow users to quickly create webinars. It includes registration, email communications, live and on demand events, and advanced branding capability. All on-demand recordings of live webinars can be recorded automatically and are fully hos…
Webinato
3 ratings
2 reviews
Webinato is a webinar tool from omNovia Technologies, a provider of web conferencing software.
LiveWebinar
3 ratings
2 reviews
LiveWebinar is a cloud-based tool that helps users manage online webinars, meetings, training, live streaming, chats, screen sharing, social media broadcasting and high definition (HD) recording via web browsers. It is a customizable solution that allows users to change logos, room colors, and desig…
Cisco Webex DX80
7 ratings
2 reviews
The Cisco Webex DX80 is designed to take HD video conferencing and digital whiteboarding at the desk to the next level.
Beehive Enterprise Collaboration Server
77 ratings
2 reviews
Oracle Beehive Enterprise Collaboration Server provides hosted collaboration and voice / web conferencing tools at the enterprise level.
Proficonf
3 ratings
2 reviews
Proficonf is a professional video conferencing platform that allows its users to make or join video meetings with up to 250 participants without any downloads or installations. Proficonf aims to help users save time connecting with teammates, business partners, tutors, students, etc. The vendor says…
FreeConference.com
5 ratings
2 reviews
FreeConference is a telephony and VoIP software solution from FreeConference.
MegaMeeting.com
1 ratings
1 reviews
MegaMeeting.com is a 100% browser-based Video & Web Conferencing solution. Being browser based and working on all major operating systems – Windows, Mac & Linux, MegaMeeting.com provides all parties the ability to hold web meetings, without the need to download, install or configure video or…
FoxDen (Discontinued)
1 ratings
1 reviews
ReadyTalk was acquired by PGi in 2017. Former ReadyTalk products are now offered as GlobalMeet Webinar.
Watchitoo StreamingPro
2 ratings
1 reviews
Watchitoo combines video conferencing, collaboration and online video into a single platform. The platform includes interactivity features like polling, video chat, text chat, and chat collaboration with social media platforms like Twitter and Facebook. The platform is browser-based and does not re…
Onstream Meetings
1 ratings
1 reviews
Onstream Meetings allows users to set up and manage meetings in the cloud. The platform does not require any pre installation, training or configuration. It includes advanced security options, and unlimited monthly meetings. Pricing starts at $19/month for up to 25 participants. Onsteam Meetings h…
Zeen
1 ratings
1 reviews
Zeen is a video conferencing solution that promises to empower teams to hold more effective meetings. The vendor says inviting colleagues is easy with tools like screen sharing, real-time agendas, dedicated rooms, and analytics that prioritize your team’s needs. Joining a meeting requires no downl…
LoopUp
2 ratings
1 reviews
LoopUp is a remote meeting/web conferencing platform.
ClickWebinar
2 ratings
1 reviews
ClickWebinar, from GetReponse, allows users to run video conferences and webinars for up to 1000 participants. Features include audio & video, statistics for analyzing the success of webinars, and desktop screen sharing. They also offer mobile apps to schedule meetings, send invitations, and del…
Cisco Webex Desk Pro
1 ratings
1 reviews
The Cisco Webex Desk Pro brings cognitive collaboration to the desk. Collaborate, co-create, and annotate on an interactive, touch-redirect, 4K display.
Cisco Webex Board Series
5 ratings
1 reviews
With the Cisco Webex Board, users can wirelessly present, whiteboard, video or audio conference, and even annotate shared content. The Webex Board was designed to provide everything needed for team collaboration at the touch of a finger. Use the Cisco Webex Teams (formerly Cisco Spark) app to connec…
Google Hangouts Meet
14 ratings
1 reviews
Google Meet, formerly Hangouts Meet, replaces the former Google Hangouts as the company's G Suite integrated web conferencing tool, allowing users to join meetings directly from a Calendar event or email invite from a computer, phone, or conference room. G Suite's Enterprise edition also creates a d…

Frequently Asked Questions

What is web conferencing software?

Web conferencing software allows participants to host or attend meetings via the internet. It is also referred to as online meeting software or video conferencing software.

What is the difference between webinar and web conferencing software?

The biggest difference between webinar and web conferencing software is size. Webinar software is best for larger group meetings or online events with large audiences of hundreds or sometimes thousands of participants. Web and video conferencing platforms shine brightest when used for sharing ideas and making decisions between remote stakeholders.

What are key features of web and video conferencing software?

A recent TrustRadius survey of 180+ web conferencing users found that these are the top 5 features to keep in mind when looking for a new web and video conferencing platform:

  1. Screen Sharing
  2. Multi-Device Support
  3. Easy-to-Use Interface
  4. Chat
  5. Meeting Recording

How can web conferences help businesses?

Web conferencing software is an essential communications tool from which organizations of all sizes can benefit. It helps users meet with clients, customers, and remote employees via the internet using computers, as well as mobile devices like phones and tablets. The highest quality conferencing software will support one-on-one meetings, as well as groups of more than three participants.

How much does web and video conferencing software cost?

There are many free web and video conferencing options available. Some are personal tools while others are focused on small businesses. For paid plans, web and video conferencing software is usually priced per seat by the number of meeting participants and included features. For enterprise-wide web and video conferencing software, prices can run into thousands of dollars per month.