Video Conferencing Equipment

Video Conferencing Equipment Overview

Video Conferencing Equipment is audio-visual hardware that enables video conference calls. This includes cameras, microphones, speakers, remote controls, etc. These are installed in a meeting room with a monitor so that conference participants can collaborate with colleagues in a remote location. Modern deployments may support one-to-many conferences (e.g. a livestream broadcast), or many-to-many collaborations with peers spread across disparate locations able to talk to and see each other.

Top Rated Video Conferencing Products

TrustRadius Top Rated for 2022

These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. Read more about the Top Rated criteria.

Video Conferencing Equipment TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Video Conferencing Products

(1-25 of 67) Sorted by Most Reviews

The list of products below is based purely on reviews (sorted from most to least). There is no paid placement and analyst opinions do not influence their rankings. Here is our Promise to Buyers to ensure information on our site is reliable, useful, and worthy of your trust.

Customer Verified
Top Rated

Zoom is a unified communications platform primarily known for its use as a web conferencing tool. It features HD video and audio, collaboration tools, chat functionality, and an enterprise cloud phone system.

Key Features

  • Desktop sharing (685)
  • High quality video (692)
  • High quality audio (690)
GoTo Meeting

From GoTo (formerly LogMeIn), GoToMeeting is an online meeting, desktop sharing, and video conferencing software that enables users to connect via the internet. It hosts a suite of online meeting tools, including real-time screen sharing and integrated audio.

Key Features

  • Desktop sharing (249)
  • High quality video (247)
  • High quality audio (253)
Lifesize Video Conferencing

Lifesize is a web conferencing platform focused on making video conferencing systems and video conferencing apps work well together, while still being easy-to-use. Their platform incorporates web conferencing software with meeting room devices and wireless screen sharing.

Key Features

  • Desktop sharing (159)
  • High quality video (162)
  • High quality audio (164)
Customer Verified
Top Rated

AVI-SPL is a digital workplace services provider that works with organizations globally to improve team collaboration through video and audio technology.

Cisco Webex Room Series
Customer Verified
Top Rated

The Cisco Webex Room Series is a video conferencing solution that wakes up when users walk into a meeting room where it is installed and provides theater-quality voice and video, as well as content sharing from personal devices. For small to medium rooms with 6-8 people, there's…

Cisco Webex Board Series

With the Cisco Webex Board, users can wirelessly present, whiteboard, video or audio conference, and even annotate shared content. The Webex Board was designed to provide everything needed for team collaboration at the touch of a finger. Use the Cisco Webex Teams (formerly Cisco…

GlobalMeet Collaboration

From PGi, GlobalMeet is a web-based video conferencing platform. It hosts a cloud PBX system and offers capabilities for incorporating team collaboration into video meetings.

Key Features

  • Desktop sharing (39)
  • High quality audio (46)
  • Meeting initiation (40)
Cisco Headset 700 Series

Cisco 700 Series Headsets includes Clear Voice technology and features built to enable productivity in any environment. The vendor states its deep integrations with Cisco collaboration applications and devices allow for intuitive user experiences and intelligent headset management…

Polycom RealPresence Group Series

The Polycom RealPresence Group Series is a video conferencing codec that connects to a standards-based video conferencing infrastructure to allow users to make video conference calls. There are three products in the series – RealPresence Group 300, RealPresence Group 500, and RealPresence…

Cisco Webex DX80

The Cisco Webex DX80 is designed to take HD video conferencing and digital whiteboarding at the desk to the next level.

Cisco Business Edition 6000 (BE6000)

Cisco Business Edition 6000 (BE6000) is a telephony and VoIP business phone with unified communications features from Cisco, similar to their enterprise Business Edition 7000 offering though targeted at SMBs with less extensive needs than their larger enterprise counterparts.

Key Features

  • Audio conferencing (17)
  • Answering rules (16)
  • Call screening (17)
Cisco Webex Desk Pro

The Cisco Webex Desk Pro brings cognitive collaboration to the desk. Collaborate, co-create, and annotate on an interactive, touch-redirect, 4K display.

Cisco Headset 500 Series

The Cisco Headset 500 Series offers a range of wired and wireless models with deep integrations with Cisco devices and clients to support easy setup and effortless administration. Designed to provide outstanding audio performance and powerful noise isolation in a lightweight form…

TeamViewer Meeting

TeamViewer Meeting (formerly Blizz) is a web conferencing software designed for global collaboration. It aides users in connecting with contacts and remote teams through video meetings, instant chat messaging, screen sharing, and conference recording on desktop and mobile from any…

Zimbra Email & Collaboration

Zimbra offers social collaboration software.

Key Features

  • Versioning (8)
  • Video files (8)
  • Audio files (8)
Pigeon Messengr

Based in New York City, Pigeon Messengr is a business communication platform that offers teams the flexibility to communicate their way. Pigeon Messengr provides businesses of all sizes with an integrated suite of communication tools to help streamline business communications. Employees…

Key Features

  • Chat (9)
  • Video files (9)
  • Notifications (9)

Pexip (now including the former Videxio) is a video conferencing platform that combines enterprise communications and collaboration solutions in Virtual Meeting Rooms, or operates as a gateway between platforms. It allows people to use any communication or collaboration device or…

WorkHub Connect

WorkHub Connect is a video-conferencing application that allows users to engage with remote team members via chat, audio, and video calls. Its video conferencing services make the process easier by displaying live headshots of employees on an interactive Team Wall at regular intervals.…

Polycom RealPresence Immersive Studio

Polycom RealPresence Immersive Studio is a video conferencing and collaboration solution designed to facilitate a lifelike, across-the-table experience.

Logitech MeetUp

Logitech offers MeetUp, a video conference camera system for smaller huddle rooms.

GlobalMeet Webcast

From PGi, GlobalMeet Webcast enables users to conduct online broadcasts and features HD video streaming and interactive audience engagement tools. It also offers customized event branding, webcast recording and editing capabilities, and event reporting.

Zoom Events

Zoom Events is an all-in-one virtual event platform that uses the power of existing Zoom products to produce interactive and engaging virtual experiences. It combines Zoom Meetings, Chat, and Video Webinars in one solution that enables event organizers to produce ticketed, live events…

GoTo Room

GoTo (formerly LogMeIn) offers GoToRoom, a video conferencing room solution available as a bundle with Dolby and Poly equipment.

Logitech Rally

Logitech offers the Rally HD video conferencing camera and speaker system.

8x8 Meet

8x8 Meet is presented by the vendor as a simple-to-use video conferencing and collaboration solution that’s secure, built for business and offers unlimited meetings and minutes. Meet is available standalone (Meet Pro), or as part of all-in-one bundle featuring phone, video, and chat…

Learn More About Video Conferencing Equipment

What is Video Conferencing Equipment?

Video Conferencing Equipment is audio-visual hardware that enables video conference calls. This includes cameras, microphones, speakers, remote controls, etc. These are installed in a meeting room with a monitor so that conference participants can collaborate with colleagues in a remote location. Modern deployments may support one-to-many conferences (e.g. a livestream broadcast), or many-to-many collaborations with peers spread across disparate locations able to talk to and see each other.

Meeting Space Collaboration System

“Meeting space collaboration system” and "Conference room system" are other common names for video conferencing equipment. Many vendors in this space offer room system or collaboration system packages that include both the hardware and software necessary to set up a virtual meeting room. Other vendors instead offer web conferencing software and partner with companies that provide the hardware like Logitech, Poly (formerly Polycom), Avaya, Dell, Dolby, Lifesize, and Cisco.

Certain vendors in this category focus primarily on the hardware and audio visual(AV) set up part of room systems. For example, vendors like Logitech, Poly, and Extron provide several different wired and wireless components to help create collaborative meeting space systems.

Cameras: Beyond webcams designed for personal computer or laptop use, meeting room cameras that can be mounted in office spaces are also included in this sub-category. In this case, there are versions of these products which come with remote controls so that camera angles and viewpoints can be adjusted without interrupting a meeting.

Headphones: In cases where you're happy with the microphones in your tech stack, there are enterprise-quality headphones available. A key feature to look for is noise-cancellation, which comes in handy in loud or busy office spaces.

Headsets: Like headphones, noise-canceling headsets are extremely popular. Additional aspects of headsets, given that they combine headphones and microphones into one tool, include background noise elimination so that wearers not only can focus on their personal video conferences, but the noise from their meeting area is canceled out to minimize distractions.

Microphones: Microphones in this category tend to function similarly to cameras, as in, there are those meant to be connected to personal computers, and those meant to act as meeting-room-wide microphones for conference-style calls.

Remote controls: Universal remote controls can be configured to operate with various devices in your video conferencing equipment stack. In some cases, these products also double as laser pointers for presenters.

Room devices (also known as video collaboration systems): Room devices actually refer to a bundle of other product sub-categories. These are designed to make it easy to design meeting rooms for office planners. They typically include cameras and microphones optimized for conference rooms. They're also typically offered by web conferencing vendors so that the room devices easily integrate with your web conferencing software as well.

Smartboards: Smartboards are large, interactive electronic displays for use as a digital whiteboard. These come in a variety of sizes and dimensions. Most double as television or computer screens.

Speakers: Video conferencing speakers are typically designed for meeting room use. This allows for audio streaming from computers to be heard throughout a larger area.

Video Conferencing Equipment Features & Capabilities

While Video Conferencing Equipment is an expansive category which includes the various components that make up digital communication, there are some common characteristics to look for between them. Video equipment may provide the following key differentiators:

  • Lifelike HD video quality
  • HD audio quality, support for multiple microphones
  • Interoperable with web conferencing software
  • Interoperable with VoIP services
  • Self-diagnostic & easy troubleshooting
  • Room booking, calendaring and scheduling
  • Scheduled event reminders
  • Event recording to software platform, video service
  • Dynamic responsive video camera (focus on speaker)
  • Multi-monitor (e.g. dual display) support
  • Screen-sharing, support for web conferencing type features

Video Conferencing Equipment Comparison

To help you determine where one product differs from the next as you evaluate video conferencing equipment, consider these four key factors:

  1. Voice quality, as well as video quality, are crucial. Most vendors strive to make the audio and visual streams as lifelike as possible so that high-quality video conferencing can replace travel/in-person meetings without sacrificing productivity. However, there may be differences in audio and video quality across products.
  2. Performance not only impacts the quality of meetings, it also determines how much time IT administrators will need to spend troubleshooting the equipment. Performance may also vary from device to device.
  3. Interoperability with web conferencing software, VoIP providers, appointment scheduling functionality, etc. is another key consideration for buyers. The ability to upgrade by adding multiple cameras and/or microphones for larger spaces and groups is also important. Before purchasing video conferencing equipment, check to make sure any software you already have in place will be compatible with the hardware you plan on purchasing.
  4. In addition to connecting conference participants face to face, some video conferencing equipment allows users to share content with the group from their mobile device or computer. If the end-users at your business will need this functionality, make sure to check the equipment you purchase has this capability.

Start a comparison between video conferencing equipment products.

Pricing Information

Video conferencing equipment is available on perpetual licensing and presents a single up-front cost. However, device service plans, warranties, or firmware updates are usually available on a subscription basis. Discounts may be available for equipment bundles (e.g. free cables, discounts for multiple cameras, etc.). And because many video conferencing equipment vendors have shifted focus to web and video conferencing software, with their recurrent revenue model, video conferencing equipment is often discounted when bundled with a subscription to a vendor’s conferencing software.

Video Conferencing Equipment Best Of Awards

The following Video Conferencing Equipment offer award-winning customer relationships, feature sets, and value for price. Learn more about our Summer Best Of Awards methodology here.


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Frequently Asked Questions

What is video conferencing equipment?

Video conferencing equipment is the hardware required to set up a virtual conference room in a physical space. This includes cameras, speakers, a TV or large monitor display, conference phones, microphones, remote controls, etc. Many companies like to set up dedicated conference rooms where employees can go to host or participate in online meetings or webinars.

What’s the difference between video conferencing equipment and room systems?

‘Room system’ is another name for video conferencing equipment. Many vendors refer to their video equipment as room systems or hardware.

What is the best video conferencing equipment?

There are a number of well known video conferencing equipment providers, they include:

Some vendors offer video conferencing software and hardware bundles Other vendors may only offer the software piece, but have partnerships with vendors that provide the hardware.

What are the most important things to consider when buying video conferencing equipment?

Some of the most important things to consider are: audio and video quality, performance, and interoperability with other third-party software and hardware. If your organization uses web conferencing software for collaboration and planning, you should also consider ease of content/file sharing.

How much does video conferencing equipment cost?

Video conferencing hardware like displays, cameras, and microphones typically have a one-time, upfront cost. But there may be other costs such as service plans or hardware upgrades and maintenance may have a recurring fee. Pricing for specific hardware items is available upon request from the vendor specifically.