Best Video Conferencing Equipment include:
Video Conferencing Equipment TrustMap
TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.
Video Conferencing Equipment Overview
What is Video Conferencing Equipment?
Video Conferencing Equipment is audio-visual hardware that enables video conference calls. This includes cameras, microphones, speakers, remote controls, etc. These are installed in a meeting room with a monitor so that conference participants can collaborate with colleagues in a remote location. Modern deployments may support one-to-many conferences (e.g. a livestream broadcast), or many-to-many collaborations with peers spread across disparate locations able to talk to and see each other.
‘Conference room systems’ is another common name for video conferencing equipment. Many vendors in this space offer room system packages that include both the hardware and software necessary to set up a virtual meeting room. Other vendors instead offer web conferencing software and partner with companies that provide the hardware like Logitech, Poly (formerly Polycom), Avaya, Dell, Dolby, Lifesize, and Cisco.
Video Conferencing Equipment Features & Capabilities
Video equipment may provide the following key differentiators:
lifelike HD video quality
HD audio quality, support for multiple microphones
Interoperable with web conferencing software
Interoperable with VoIP services
Self-diagnostic & easy troubleshooting
Room booking, calendaring and scheduling
Scheduled event reminders
Event recording to software platform, video service
Dynamic responsive video camera (focus on speaker)
Multi-monitor (e.g. dual display) support
Screen-sharing, support for web conferencing type features
Video Conferencing Equipment Comparison
To help you determine where one product differs from the next as you evaluate video conferencing equipment, consider these four key factors:
Voice quality, as well as video quality, are crucial. Most vendors strive to make the audio and visual streams as lifelike as possible so that high-quality video conferencing can replace travel/in-person meetings without sacrificing productivity. However, there may be differences in audio and video quality across products.
Performance not only impacts the quality of meetings, it also determines how much time IT administrators will need to spend troubleshooting the equipment. Performance may also vary from device to device.
Interoperability with web conferencing software, VoIP providers, appointment scheduling functionality, etc. is another key consideration for buyers. The ability to upgrade by adding multiple cameras and/or microphones for larger spaces and groups is also important. Before purchasing video conferencing equipment, check to make sure any software you already have in place will be compatible with the hardware you plan on purchasing.
In addition to connecting conference participants face to face, some video conferencing equipment allows users to share content with the group from their mobile device or computer. If the end-users at your business will need this functionality, make sure to check the equipment you purchase has this capability.
Video conferencing equipment is available on perpetual licensing and presents a single up-front cost. However, device service plans, warranties, or firmware updates are usually available on a subscription basis. Discounts may be available for equipment bundles (e.g. free cables, discounts for multiple cameras, etc.). And because many video conferencing equipment vendors have shifted focus to web and video conferencing software, with their recurrent revenue model, video conferencing equipment is often discounted when bundled with a subscription to a vendor’s conferencing software.
Frequently Asked Questions
There are a number of well known video conferencing equipment providers, they include:
Some vendors offer video conferencing software and hardware bundles Other vendors may only offer the software piece, but have partnerships with vendors that provide the hardware.