Video Conferencing Equipment

Best Video Conferencing Equipment include:

Zoom, GoToMeeting, and Lifesize Video Conferencing.

Video Conferencing Equipment TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Video Conferencing Equipment Overview

What is Video Conferencing Equipment?

Video Conferencing Equipment is audio-visual hardware that enables video conference calls. This includes cameras, microphones, speakers, remote controls, etc. These are installed in a meeting room with a monitor so that conference participants can collaborate with colleagues in a remote location. Modern deployments may support one-to-many conferences (e.g. a livestream broadcast), or many-to-many collaborations with peers spread across disparate locations able to talk to and see each other.


‘Conference room systems’ is another common name for video conferencing equipment. Many vendors in this space offer room system packages that include both the hardware and software necessary to set up a virtual meeting room. Other vendors instead offer web conferencing software and partner with companies that provide the hardware like Logitech, Poly (formerly Polycom), Avaya, Dell, Dolby, Lifesize, and Cisco.

Video Conferencing Equipment Features & Capabilities

Video equipment may provide the following key differentiators:

  • lifelike HD video quality

  • HD audio quality, support for multiple microphones

  • Interoperable with web conferencing software

  • Interoperable with VoIP services

  • Self-diagnostic & easy troubleshooting

  • Room booking, calendaring and scheduling

  • Scheduled event reminders

  • Event recording to software platform, video service

  • Dynamic responsive video camera (focus on speaker)

  • Multi-monitor (e.g. dual display) support

  • Screen-sharing, support for web conferencing type features


Video Conferencing Equipment Comparison

To help you determine where one product differs from the next as you evaluate video conferencing equipment, consider these four key factors:


  1. Voice quality, as well as video quality, are crucial. Most vendors strive to make the audio and visual streams as lifelike as possible so that high-quality video conferencing can replace travel/in-person meetings without sacrificing productivity. However, there may be differences in audio and video quality across products.

  2. Performance not only impacts the quality of meetings, it also determines how much time IT administrators will need to spend troubleshooting the equipment. Performance may also vary from device to device.

  3. Interoperability with web conferencing software, VoIP providers, appointment scheduling functionality, etc. is another key consideration for buyers. The ability to upgrade by adding multiple cameras and/or microphones for larger spaces and groups is also important. Before purchasing video conferencing equipment, check to make sure any software you already have in place will be compatible with the hardware you plan on purchasing.

  4. In addition to connecting conference participants face to face, some video conferencing equipment allows users to share content with the group from their mobile device or computer. If the end-users at your business will need this functionality, make sure to check the equipment you purchase has this capability.

Pricing Information

Video conferencing equipment is available on perpetual licensing and presents a single up-front cost. However, device service plans, warranties, or firmware updates are usually available on a subscription basis. Discounts may be available for equipment bundles (e.g. free cables, discounts for multiple cameras, etc.). And because many video conferencing equipment vendors have shifted focus to web and video conferencing software, with their recurrent revenue model, video conferencing equipment is often discounted when bundled with a subscription to a vendor’s conferencing software.

Video Conferencing Products

(1-25 of 34) Sorted by Most Reviews

Zoom
1,663 ratings
608 reviews
Top Rated
Zoom is a unified communications platform primarily known for its use as a web conferencing tool. It features HD video and audio, collaboration tools, chat functionality, and an enterprise cloud phone system.
GoToMeeting
1,279 ratings
170 reviews
Top Rated
From LogMeIn, GoToMeeting is an online meeting, desktop sharing, and video conferencing software that enables users to connect via the internet. It hosts a suite of online meeting tools, including real-time screen sharing and integrated audio.
Lifesize Video Conferencing
263 ratings
154 reviews
Top Rated
Lifesize is a web conferencing platform focused on making video conferencing systems and video conferencing apps work well together, while still being easy-to-use. Their platform incorporates web conferencing software with meeting room devices and wireless screen sharing.
GoToConnect (formerly Jive)
80 ratings
60 reviews
Top Rated
GoToConnect Powered by Jive is a cloud-based business phone system with built-in web-based video conferencing solutions. It includes features such as call analytics, call recording, softphone, fax to email, voicemail to email, and desktop integration.
GlobalMeet Collaboration
63 ratings
47 reviews
From PGi, GlobalMeet is a web-based video conferencing platform. It hosts a cloud PBX system and offers capabilities for incorporating team collaboration into video meetings.
Highfive
40 ratings
25 reviews
Highfive is an integrated hardware and cloud-based software product for room-based video conferencing, wireless projection, and web conferencing. Highfive does not require any downloads, PIN codes, or passwords to use and features unlimited meetings and minutes.
Polycom RealPresence Group Series
41 ratings
23 reviews
The Polycom RealPresence Group Series is a video conferencing codec that connects to a standards-based video conferencing infrastructure to allow users to make video conference calls. There are three products in the series – RealPresence Group 300, RealPresence Group 500, and RealPresence Group 700.…
Cisco Webex Room Series
57 ratings
18 reviews
The Cisco Webex Room Series is a video conferencing solution that wakes up when users walk into a meeting room where it is installed and provides theater-quality voice and video, as well as content sharing from personal devices. For small to medium rooms with 6-8 people, there's Webex Room 55, and f…
Blizz by TeamViewer
17 ratings
10 reviews
Blizz is a web conferencing software designed for global collaboration. It aides users in connecting with contacts and remote teams through video meetings, instant chat messaging, screen sharing, and conference recording on desktop and mobile from any location.
Pexip
5 ratings
4 reviews
Pexip (now including the former Videxio) is a video conferencing platform that combines enterprise communications and collaboration solutions in Virtual Meeting Rooms, or operates as a gateway between platforms. It allows people to use any communication or collaboration device or tool of their choic…
Cisco Business Edition 6000 (BE6000)
12 ratings
4 reviews
Cisco Business Edition 6000 (BE6000) is a telephony and VoIP business phone with unified communications features from Cisco, similar to their enterprise Business Edition 7000 offering though targeted at SMBs with less extensive needs than their larger enterprise counterparts.
Polycom RealPresence Immersive Studio
15 ratings
3 reviews
Polycom RealPresence Immersive Studio is a video conferencing and collaboration solution designed to facilitate a lifelike, across-the-table experience.
Cisco Webex DX80
8 ratings
2 reviews
The Cisco Webex DX80 is designed to take HD video conferencing and digital whiteboarding at the desk to the next level.
StarLeaf
1 ratings
1 reviews
British company StarLeaf offers a messaging application that supports rapid escalation to group and video calls, and can extend Skype for Business by providing the commonly used application with meeting rooms which Skype users can access. The cloud service provides other features as well, like firew…
GoToRoom
1 ratings
1 reviews
LogMeIn offers GoToRoom, a video conferencing room solution available as a bundle with Dolby and Poly equipment.
Cisco Headset 700 Series
2 ratings
1 reviews
Cisco 700 Series Headsets includes Clear Voice technology and features built to enable productivity in any environment. The vendor states its deep integrations with Cisco collaboration applications and devices allow for intuitive user experiences and intelligent headset management with advanced anal…
Cisco Webex Desk Pro
1 ratings
1 reviews
The Cisco Webex Desk Pro brings cognitive collaboration to the desk. Collaborate, co-create, and annotate on an interactive, touch-redirect, 4K display.
Cisco Webex Board Series
6 ratings
1 reviews
With the Cisco Webex Board, users can wirelessly present, whiteboard, video or audio conference, and even annotate shared content. The Webex Board was designed to provide everything needed for team collaboration at the touch of a finger. Use the Cisco Webex Teams (formerly Cisco Spark) app to connec…
Logitech GROUP
4 ratings
1 reviews
Logitech GROUP is an HD video conferencing solution designed for meetings of up to 14 people, with optional expansion mics to extend to meetings of up to 20 people. Components include the camera, speakerphone, hub, remote, wall/table mount, and expansion microphones. The system plugs into the user's…
GlobalMeet Webcast
From PGi, GlobalMeet Webcast enables users to conduct online broadcasts and features HD video streaming and interactive audience engagement tools. It also offers customized event branding, webcast recording and editing capabilities, and event reporting.
Avaya IX Wireless Headsets
Avaya offers the IX line of wireless headsets, which the vendor states are optimized for multimedia, and protect the user's hearing with Avaya-patented AcousticEdge Technology.
Huawei MAX PRESENCE
Huawei MAX PRESENCE is an HD multi-media video conferencing and surveillance system for large conference rooms. It uses image-splicing technology to display a panoramic video of the room on 10 x 70-inch HD displays combined into 1 ultra-wide screen. MAX PRESENCE supports up to 3 simultaneous video a…
Avaya IX Room System (formerly Scopia XT)
Avaya IX Room System (formerly Scopia XT) is an enterprise video conferencing solution configurable for rooms of different sizes.
Crestron DigitalMedia (DM)
Crestron, headquartered in New Jersey, offers the Crestron DigitalMedia (DM) line of conference room equipment, presenting their series of switches, endcoders/decoders, transmitters and receivers, all-in-one presentation systems, and other equipment supporting conference rooms customization.
Logitech Tap
Logitech offers Tap, a video conferencing touch controller designed to provide video conferencing capabilities to Google Cloud and Microsoft web collaboration tools, offering calendar integration, touch-to-join, content sharing. Also, Logitech Tap supports Zoom rooms.

Frequently Asked Questions

What is video conferencing equipment?

Video conferencing equipment is the hardware required to set up a virtual conference room in a physical space. This includes cameras, speakers, a TV or large monitor display, conference phones, microphones, remote controls, etc. Many companies like to set up dedicated conference rooms where employees can go to host or participate in online meetings or webinars.

What’s the difference between video conferencing equipment and room systems?

‘Room system’ is another name for video conferencing equipment. Many vendors refer to their video equipment as room systems or hardware.

What are the most important things to consider when buying video conferencing equipment?

Some of the most important things to consider are: audio and video quality, performance, and interoperability with other third-party software and hardware. If your organization uses web conferencing software for collaboration and planning, you should also consider ease of content/file sharing.

How much does video conferencing equipment cost?

Video conferencing hardware like displays, cameras, and microphones typically have a one-time, upfront cost. But there may be other costs such as service plans or hardware upgrades and maintenance may have a recurring fee. Pricing for specific hardware items is available upon request from the vendor specifically.