Best Video Conferencing EquipmentVideo Conferencing Equipment is the audiovisual hardware, including cameras, microphones, speakers, remote controls, etc., that enables video conference calls.Zoom1 Video Conferencing3 Hosted VoIP4 Collaboration5 RealPresence Group Series7 Webex Room Series (formerly Cisco Spark Room Series)8 by TeamViewer9 Webex Devices11 RealPresence Immersive Studio12 GROUP15 MAX PRESENCE16 Scopia XT17 DigitalMedia (DM)18 Tap19 Control System20 SmartDock21 MeetUp22 Rally23 High Definition Video Conferencing (HDVC)24 TelePresence Collaboration Room Endpoints25

Video Conferencing Equipment

Best Video Conferencing Equipment

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Video Conferencing Equipment Overview

What is Video Conferencing Equipment?

Video Conferencing Equipment is audio-visual hardware that enables video conference calls. This includes cameras, microphones, speakers, remote controls, etc. These are installed in a meeting room with a monitor so that conference participants can collaborate with colleagues in a remote location. Modern deployments may support one-to-many conferences (e.g. a livestream broadcast), or many-to-many collaborations with peers spread across disparate locations able to talk to and see each other.

‘Conference room systems’ is another common name for video conferencing equipment. Many vendors in this space offer room system packages that include both the hardware and software necessary to set up a virtual meeting room. Other vendors instead offer web conferencing software and partner with companies that provide the hardware like Logitech, Poly (formerly Polycom), Avaya, Dell, Dolby, Lifesize, and Cisco.

Video Conferencing Equipment Features & Capabilities

Video equipment may provide the following key differentiators:

  • lifelike HD video quality

  • HD audio quality, support for multiple microphones

  • Interoperable with web conferencing software

  • Interoperable with VoIP services

  • Self-diagnostic & easy troubleshooting

  • Room booking, calendaring and scheduling

  • Scheduled event reminders

  • Event recording to software platform, video service

  • Dynamic responsive video camera (focus on speaker)

  • Multi-monitor (e.g. dual display) support

  • Screen-sharing, support for web conferencing type features

Video Conferencing Equipment Comparison

To help you determine where one product differs from the next as you evaluate video conferencing equipment, consider these four key factors:

  1. Voice quality, as well as video quality, are crucial. Most vendors strive to make the audio and visual streams as lifelike as possible so that high-quality video conferencing can replace travel/in-person meetings without sacrificing productivity. However, there may be differences in audio and video quality across products.

  2. Performance not only impacts the quality of meetings, it also determines how much time IT administrators will need to spend troubleshooting the equipment. Performance may also vary from device to device.

  3. Interoperability with web conferencing software, VoIP providers, appointment scheduling functionality, etc. is another key consideration for buyers. The ability to upgrade by adding multiple cameras and/or microphones for larger spaces and groups is also important. Before purchasing video conferencing equipment, check to make sure any software you already have in place will be compatible with the hardware you plan on purchasing.

  4. In addition to connecting conference participants face to face, some video conferencing equipment allows users to share content with the group from their mobile device or computer. If the end-users at your business will need this functionality, make sure to check the equipment you purchase has this capability.

Pricing Information

Video conferencing equipment is available on perpetual licensing and presents a single up-front cost. However, device service plans, warranties, or firmware updates are usually available on a subscription basis. Discounts may be available for equipment bundles (e.g. free cables, discounts for multiple cameras, etc.). And because many video conferencing equipment vendors have shifted focus to web and video conferencing software, with their recurrent revenue model, video conferencing equipment is often discounted when bundled with a subscription to a vendor’s conferencing software.

Video Conferencing Products

Listings (1-25 of 30)


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Top Rated
1470 Ratings

Zoom is a unified communications platform primarily known for its use as a web conferencing tool. It features HD video and audio, collaboration tools, chat functionality, and an enterprise cloud phone system.


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Top Rated
1235 Ratings

From LogMeIn, GoToMeeting is an online meeting, desktop sharing, and video conferencing software that enables users to connect via the internet. It hosts a suite of online meeting tools, including real-time screen sharing and integrated audio.

Lifesize Video Conferencing

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Top Rated
258 Ratings

Lifesize is a web conferencing platform focused on making video conferencing systems and video conferencing apps work well together, while still being easy-to-use. Their platform incorporates web conferencing software with meeting room devices and wireless screen sharing.

Jive Hosted VoIP

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Top Rated
79 Ratings

Jive Hosted VoIP is a cloud-based business phone system with built-in web-based video conferencing solutions. It includes features such as call analytics, call recording, softphone, fax to email, voicemail to email, and desktop integration.

GlobalMeet Collaboration

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50 Ratings

From PGi, GlobalMeet is a web-based video conferencing platform. It hosts a cloud PBX system and offers capabilities for incorporating team collaboration into video meetings.

40 Ratings

Highfive is an integrated hardware and cloud-based software product for room-based video conferencing, wireless projection, and web conferencing. Highfive does not require any downloads, PIN codes, or passwords to use and features unlimited meetings and minutes.

The Polycom RealPresence Group Series is a video conferencing codec that connects to a standards-based video conferencing infrastructure to allow users to make video conference calls. There are three products in the series – RealPresence Group 300, RealPresence Group 500, and RealPresence Group 700.…

Blizz is a web conferencing software designed for global collaboration. It aides users in connecting with contacts and remote teams through video meetings, instant chat messaging, screen sharing, and conference recording on desktop and mobile from any location.

5 Ratings

Pexip (now including the former Videxio) is a video conferencing platform that combines enterprise communications and collaboration solutions in Virtual Meeting Rooms, or operates as a gateway between platforms. It allows people to use any communication or collaboration device or tool of their choic…

Cisco's Webex Devices include video conferencing equipment designed to help teams communicate clearly and create together in real time. Presently Webex Devices include Webex Boards, Webex Room Devices, and Webex Desk Devices.

1 Ratings

British company StarLeaf offers a messaging application that supports rapid escalation to group and video calls, and can extend Skype for Business by providing the commonly used application with meeting rooms which Skype users can access. The cloud service provides other features as well, like firew…

Logitech GROUP is an HD video conferencing solution designed for meetings of up to 14 people, with optional expansion mics to extend to meetings of up to 20 people. Components include the camera, speakerphone, hub, remote, wall/table mount, and expansion microphones. The system plugs into the user's…

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Huawei MAX PRESENCE is an HD multi-media video conferencing and surveillance system for large conference rooms. It uses image-splicing technology to display a panoramic video of the room on 10 x 70-inch HD displays combined into 1 ultra-wide screen. MAX PRESENCE supports up to 3 simultaneous video a…

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Avaya Scopia XT is an enterprise video conferencing solution configurable for rooms of different sizes.

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Crestron, headquartered in New Jersey, offers the Crestron DigitalMedia (DM) line of conference room equipment, presenting their series of switches, endcoders/decoders, transmitters and receivers, all-in-one presentation systems, and other equipment supporting conference rooms customization.

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Logitech offers Tap, a video conferencing touch controller designed to provide video conferencing capabilities to Google Cloud and Microsoft web collaboration tools, offering calendar integration, touch-to-join, content sharing. Also, Logitech Tap supports Zoom rooms.

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Taiwanese company ATEN International offers the ATEN Control System suite of video conferencing equipment, including switches, controllers and control boxes, software, and input devices, as well as various display systems.

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The Logitech SmartDock system is designed to integrate with Microsoft Teams and Skype to create a complete video conferencing solution for meeting rooms with these web conferencing applications, for a relatively low cost conferencing solution.