Event Registration Software

What is Event Registration Software?

Event registration software helps event organizers invite, register, and communicate with event attendees.

Organizing a large event can be complicated. Organizers must advertise their event to potential attendees. Event planners also need ready access to attendee contact information. If the organizers charge a fee for entry, they must ensure that each attendee has purchased a ticket.

Event registration software aims to address these problems by creating a single platform for advertising, registration, ticketing and messaging. The software hosts a public-facing registration portal. When attendees register through this portal, their information is saved in a database. The software also processes any registration fees.

Event registration software allows event planners to access and manage the attendee database. Often, the software also includes mass communication tools, allowing organizers to contact their attendees from within the application. The software may also generate reports to help organizers understand the reach, cost, and effectiveness of their event.

Some vendors include event registration software as part of comprehensive event management solutions. These platforms offer more tools to assist organizers, staff and attendees before, during and after the event.

Event Registration Software Features & Capabilities

Most event registration software vendors offer:

• Event marketing tools

• Online registration

• Payment processing

• Messaging tools to contact attendees

• Digital event guides for attendees

• Report generation tools

• Post-event surveys for attendees

• Attendee data management, including customizable permissions

For some software, the availability and capability of these features may depend on your subscription tier.

Pricing Information

Pricing for event registration software varies. Most vendors offer tiered per-month subscription.

Some vendors offer a free version of their software with limited features. To recoup costs, these vendors may run advertisements on event sign-up pages or charge registrants a booking fee. These tiers are intended for personal events or infrequent small business events.

Paid tiers start at approximately $10.00 per month. Depending on the vendor, the most expensive tiers may range from under $100.00 per month to over $1.000.00 per month. Vendors may also offer discounts for non-profit organizations.