Able2Extract Professional vs. Proofpoint Intelligent Compliance

Able2Extract is extremely helpful if you have a PDF with text that you want to manipulate. By converting it into another file format that is more conducive to text, you can correct spelling mistakes, copy paragraphs, and remove them or relocate them. Since I had to take spreadsheets and text from a PDF and insert them into a Word document, Able2Extract Professional was the exact tool I needed to avoid simply taking screenshots.

Incentivized

Proofpoint Intelligent Compliance is well suited for organizations with a large amount of employees, in my opinion, as they have a lot of options for grouping users in various ways to send specific learning content to them. For a smaller organization, the employees might utilize all of the built-in training videos, phishing simulations, and content more rapidly, which would not justify the pricey cost of the tool.

Incentivized

• Creates editable spreadsheets from Excel documents that have been scanned.
• Allows certain segments of documents to be selected for editing.
• Allows bulk conversion.

Incentivized

• Email archiving. Being able to access, on the fly, your entire email archive. Being able to filter by date, sender, attachment, etc. It can get really granular and is able to pull up records fast.
• Targeted Attack Protection for all incoming emails. Having the ability to automatically scan, quarantine, or re-write URLs within emails. Comparing incoming emails to potential phishing attempts already seen by other institutions.
• Email encryption & automatic encryption are based on certain rules set up on the firewall. e.g. automatically encrypt outgoing email if it has an attachment or contains a string of numbers that may be personal information.

Incentivized

• GUI can always improve, even if it's currently good
• Better how-to instructions to address initial learning curve
• Functionality could be inserted into Adobe Acrobat Pro, potentially merging products

Incentivized

• The end-user interface is lacking in appeal/aesthetics and is not that intuitive. I have seen archive solutions that don't work very well have a better interface than this. I think the interface can be prettied up quite a bit.
• The admin interface is lacking in features and is not intuitive. It has more capabilities than the previous archives I've used, but utilizing these features is a little complicated without demos or being walked through it.
• We have had a lot of accounts not map properly. Apparently, there is a limit as to how many errors can be outstanding before you run into issues because all the emails tied to those issues are "queued" waiting for a home (and there is a storage limit for that). I have to set a reminder to check that periodically and resolve the issues manually.

Incentivized

None, except for conversions in Acrobat.

Incentivized

We did a bake off and for our particular needs Proofpoint was the right product. We used a matrix with requirements and their product checked all the boxes. Making it a easy decision.

Incentivized

• Able2Extract Professional allows me to compile annual reports without having to seek out creators of supplemental material and ask them to rerun their reports in a different file format
• Our business objective of maintaining consistent branding is achievable through converting PDFs into file formats where we can alter text and swap out logos
• Able2Extract Professional has the speed and ease of use we need to meet our reporting deadlines

Incentivized

• Strengthened our staff's Cybersecurity Skills.
• Provided a variety of additional training content that is used throughout the year
• Allowed us to track and monitor which of our users need additional training in regard to Cybersecurity

Incentivized