Benefits Administration Software

Benefits Administration Software Overview

Benefits Administration Software is used to automate the process of managing employee benefits and eligibility, including medical insurance, pension & retirement, and PTO. It centralizes benefits data for administrator, manager, and employee visibility. This type of software also includes healthcare brokerages or marketplaces for use by employers and healthcare analytics platforms for decision optimization.

Benefits administration software saves time managing and scaling benefits administration processes. By centralizing benefits administration to a single platform, businesses can more easily monitor their own benefits expenses and budgeting. It also improves employees’ ability to self-serve their benefits information, such as selecting plans and accessing 3rd party providers. The solutions can also streamline and guide compliance with regulations like the Affordable Care Act.

Benefits administration software can be a standalone solution. However, much of the market consists of HR Management products and HCM suites that encompass some form of benefits administration. Standalone benefits administration software should integrate smoothly with other HR and finance systems. High-quality integrates enable automated data flow from system to system, eliminating the need to update information in multiple systems manually. Many systems are also modularized, so buyers only need to purchase the specific benefits administration features that the organization needs.

Best Benefits Administration Software include:

OnPay, Justworks, Rippling, Netchex, Employee Navigator, ADP Mobile Solutions, UKG Pro, Ease (formerly EaseCentral), APS Payroll, ADP Workforce Now, Guideline, and PDS Vista.

Benefits Administration Software TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Benefits Administration Products

(1-25 of 113) Sorted by Most Reviews

The list of products below is based purely on reviews (sorted from most to least). There is no paid placement and analyst opinions do not influence their rankings. Here is our Promise to Buyers to ensure information on our site is reliable, useful, and worthy of your trust.
ADP Workforce Now

ADP Workforce Now

Customer Verified
Top Rated
TRUE

ADP Workforce Now is a cloud-based HR platform for mid-sized businesses. It features customizable modules of various HR services that businesses can tailor to their specific needs, as well as regulatory monitoring and alerts to help businesses remain compliant.

Key Features

  • Direct deposit files (904)
    87%
    8.7
  • View and generate pay and benefit information (901)
    86%
    8.6
  • Pay calculation (913)
    86%
    8.6
UKG Pro

UKG Pro

Customer Verified
Top Rated
TRUE

UKG delivers cloud-based HCM solutions including UKG Pro that help businesses simplify payroll computations, accelerate talent acquisition, manage time and attendance, and support proactive, strategic talent management on a global level.

Key Features

  • Update personal information (710)
    91%
    9.1
  • View and generate pay and benefit information (706)
    90%
    9.0
  • Employment history (696)
    84%
    8.4
Ceridian Dayforce

Ceridian Dayforce HCM

Customer Verified
Top Rated
TRUE

Ceridian Dayforce HCM is a cloud-based platform encompassing HR, payroll, benefits, and talent and workforce management. It provides companies with a scalable framework and real-time data, such as continual pay calculations, to enable efficient decision-making.

Key Features

  • Update personal information (482)
    86%
    8.6
  • Pre-built reports (481)
    71%
    7.1
  • Report builder (481)
    67%
    6.7
Paycom

Paycom

Customer Verified

Paycom is a core HR management software solution. It includes features such as talent acquisition and management, time tracking, and payroll management. It offers some automation capacities, particularly regarding payroll.

Key Features

  • Update personal information (222)
    89%
    8.9
  • View and generate pay and benefit information (223)
    86%
    8.6
  • Pay calculation (213)
    80%
    8.0
Rippling

Rippling helps companies manage Payroll, Benefits, HR, and IT in one platform. It brings employee systems and data together, and helps automate busy work. The vendor states that, for example, that with onboarding, Rippling users can just click a button and in 90 seconds set up…

Key Features

  • Update personal information (209)
    97%
    9.7
  • Benefit plan administration (180)
    95%
    9.5
  • View and generate pay and benefit information (202)
    94%
    9.4
Paychex Flex

Paychex Flex, of Paychex' Online Payroll Services, is a cloud-based human resource management and payroll platform. Paychex offers core and specialized services, and scales to meet the needs of small businesses, SMBs, and large enterprises.

Key Features

  • Pay calculation (164)
    86%
    8.6
  • Direct deposit files (162)
    86%
    8.6
  • Update personal information (144)
    85%
    8.5
Zenefits

Zenefits is a free, cloud-based core-HR platform. It primarily services small to mid-sized businesses and provides time management and benefits administration capabilities.

Key Features

  • Update personal information (128)
    80%
    8.0
  • View and generate pay and benefit information (122)
    79%
    7.9
  • Organization and location management (116)
    70%
    7.0
Namely

Namely

Customer Verified
TRUE

Namely offers a cloud-based HR platform for integrated core and specialized HR services, including time and employee performance management and onboarding processes.

Key Features

  • Update personal information (117)
    88%
    8.8
  • Employment history (114)
    74%
    7.4
  • Organizational charting (112)
    70%
    7.0
isolved

isolved

Customer Verified
Top Rated

isolved is a SaaS-based, cloud-resident Human Capital Management (HCM) solution that provides Payroll, HR, Benefits Administration, Time & Attendance, Talent Management and Compliance. Employers have the ability to schedule an upcoming shift, view overtime levels, run a customized…

Key Features

  • Pay calculation (65)
    92%
    9.2
  • Direct deposit files (65)
    91%
    9.1
  • View and generate pay and benefit information (60)
    89%
    8.9
Gusto

Gusto

Customer Verified
Top Rated

Gusto offers payroll, benefits and compliance capabilities. Gusto is scaled for small to mid-sized businesses, and emphasizes an easy to use interface.

Key Features

  • Direct deposit files (56)
    78%
    7.8
  • Salary revision and increment management (49)
    71%
    7.1
  • Pay calculation (55)
    70%
    7.0
ADP Vantage HCM

ADP Vantage HCM

Customer Verified
TRUE

ADP Vantage HCM is a platform combining HR, payroll, benefits, talent management and time & attendance. ADP promotes dedicated HR representatives to work with businesses.

Key Features

  • Direct deposit files (60)
    90%
    9.0
  • View and generate pay and benefit information (63)
    81%
    8.1
  • Report builder (60)
    78%
    7.8
Paylocity

Paylocity provides 24/7 access to your online payroll and human resource data management. Paylocity offers highly customizable payroll functionality, as well as HR, benefits administration, and time and talent management programs.

Key Features

  • Direct deposit files (46)
    81%
    8.1
  • View and generate pay and benefit information (46)
    80%
    8.0
  • Pay calculation (49)
    73%
    7.3
APS Payroll

APS is a national workforce management and cloud-based HR solution provider. The platform includes core HR, payroll, time and attendance (including manager and employee self-service), compliance tools, and onboarding.

Key Features

  • View and generate pay and benefit information (32)
    92%
    9.2
  • Pay calculation (31)
    89%
    8.9
  • Report builder (32)
    77%
    7.7

Key Features

  • Direct deposit files (27)
    96%
    9.6
  • Benefit plan administration (26)
    95%
    9.5
  • Pay calculation (23)
    93%
    9.3
PDS Vista

Vista® is a human resource, benefits, payroll, recruiting, and self-service software. Functional elements include recruitment, staffing, position and training management, compliance, and performance and compensation.

Key Features

  • Employment history (19)
    90%
    9.0
  • Employee demographic data (18)
    90%
    9.0
  • Direct deposit files (18)
    82%
    8.2
ADP Mobile Solutions

ADP Mobile Solutions is a benefits administration tool for remote, tablet / mobile platform access to benefits, timesheets, and pay statements.

Paypro Workforce Management

Paypro's Workforce Management solution is powered by Kronos Workforce Ready and aims to help businesses achieve greater efficiency through automation and greater visibility through real-time data. With Paypro, companies can control labor costs, manage scheduling and payroll, ensure…

OnPay

OnPay

Customer Verified

The vendor states OnPay's payroll and HR saves business owners over 15 hours a month, and frees them up to focus on the bottom line. It's designed for people who want to spend more time running their business, and less on back-office tasks.• Run payroll in minutes• Automate all the…

Key Features

  • Direct deposit files (11)
    92%
    9.2
  • Pay calculation (12)
    90%
    9.0
Netchex

Netchex is a HR, payroll, and tax administration software platform with solutions dedicated to recruitment, hiring, and onboarding as well as payroll, tax compliance, HR, time/attendance, benefits management, and analytics for these areas.

Sage HRMS

Sage HRMS is an HR management solution that integrates payroll, benefits, recruiting, employee self-service, and analytics capabilities.

Guideline

Guideline headquartered in San Mateo offers a cloud-based 401k management software for businesses priced on a per employee basis.

Proliant

Proliant provides a cloud-based human capital management solution designed to simplify payroll and HR processes, improves accuracy, and ensures industry compliance. Proliant is an all-in-one solution for workforce and talent management across the entire employment life cycle.…

Viventium Software

Viventium Software, Inc. provides a cloud-based HCM solution that, according to the vendor, offers a remarkable user experience and design that is enjoyable, personable, and intuitive, along with analytics and actionable insight into your business. Additionally, the vendor aims to…

Employee Navigator

Employee Navigator is a benefits-focused HR system from the company of the same name in Maryland.

ADP Health Compliance

ADP Health Compliance is a SmartCompliance module designed to help organizations manage compliance with the IRS Regulated Affordable Care Act. It helps determine employees' eligibility, analyze coverage affordability, and manage IRS reporting, exchange notices, and penalties - all…

Learn More About Benefits Administration Software

What is Benefits Administration Software?

Benefits Administration Software is used to automate the process of managing employee benefits and eligibility, including medical insurance, pension & retirement, and PTO. It centralizes benefits data for administrator, manager, and employee visibility. This type of software also includes healthcare brokerages or marketplaces for use by employers and healthcare analytics platforms for decision optimization.

Benefits administration software saves time managing and scaling benefits administration processes. By centralizing benefits administration to a single platform, businesses can more easily monitor their own benefits expenses and budgeting. It also improves employees’ ability to self-serve their benefits information, such as selecting plans and accessing 3rd party providers. The solutions can also streamline and guide compliance with regulations like the Affordable Care Act.

Benefits administration software can be a standalone solution. However, much of the market consists of HR Management products and HCM suites that encompass some form of benefits administration. Standalone benefits administration software should integrate smoothly with other HR and finance systems. High-quality integrates enable automated data flow from system to system, eliminating the need to update information in multiple systems manually. Many systems are also modularized, so buyers only need to purchase the specific benefits administration features that the organization needs.

Benefits Administration Software Features & Capabilities

  • Benefits Record Management

  • Online Benefits Enrollment

  • Third-Party Carrier Integration

  • Document Management

  • Total Compensation Statements

  • Employee Self-Service Benefits Portal

  • Affordable Care Act reporting

  • Benefits Dashboards

  • Mobile Benefits Access

  • Integrations / APIs

Benefits Administration SoftwareComparison

When comparing benefits administration software, consider these factors:

  • Standalone Benefits Administration vs. HCM Suite: Does the organization already have an HR management system and only need to layer a point solution on top of it? Or should it adopt a comprehensive HCM suite? The full suite may be overkill for some organizations. In contrast, managing multiple HR systems can be more costly and limit long-term scalability in favor of specific best-of-breed features.

  • Benefits Marketplace: Does each option have a native benefits marketplace? If so, are there any limitations on provider options or advantageous terms of specific benefits providers? The quality and pricing of a given benefits marketplace can dramatically impact the overall TCO associated with a given platform.

  • Mobile Accessibility: Many employees will prefer to engage with HR systems mobily. Most leading benefits administration software will have some form of mobile app, but not all are created equal. Consider the ease of use and level of functionality that the mobile application actually supports to determine how well it will serve employees’ needs.


Start a benefits administration software comparison here

Pricing Information

Sometimes, benefits enrollment systems are sold as part of a larger HR software suite, and pricing for the benefits administration component is rolled into the overall price. But for standalone products, there are different pricing models.

Two of the most common are a monthly flat fee, or a flat fee minimum plus a per employee, per month license. The latter is dependent on the number of employees in the system which may act as a brake on adoption. Under this scenario, common pricing is a flat fee of $30 to $200 or more, depending on capabilities, plus a per employee price of $10 to $20.


Frequently Asked Questions

What does benefits administration software do?

Benefits administration software centralizes an organization’s benefits data and automated varies administrative processes associated with managing employee benefits.

Who uses benefits administration software?

The software is most heavily used by HR managers, although employees should be able to access their own info.

What are the advantages of benefits administration software?

Benefits administration software improves administrative efficiency, streamlines regulatory compliance, and can help improve the quality of benefits available to employees.

What’s the difference between compensation and benefits?

Compensation is traditionally the direct financial payments made to employees for their labor, while benefits are the indirect pay that employees receive, such as insurance, retirement contributions, and PTO.

How much does benefits administration software cost?

Benefits administration software can cost $30-200/month, plus $5-20/employee/month.