Best Web Conferencing Software46Web conferencing tools provide real-time communications in which multiple computer users, all connected to the Internet, see the same screen at all times in their Web browsers. Some Web conferencing systems include features such as texting, VoIP (voice over IP) and video.ConnectWise Control (formerly ScreenConnect)1 Video Conferencing5 for Business (formerly Lync)6 Meetings7 Connect11 Teams14 Collaborate16 Webinar (formerly ReadyTalk)19 Hosted VoIP20 AnyMeeting21 Chime23 Webcast (formerly iMeet)25

Web Conferencing Software

Best Web Conferencing Software

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Web Conferencing Software Overview

What is Web Conferencing?

Web conferencing software allows participants to conduct or attend meetings via the internet. This is also known as online meeting software. It enables remote meetings based on VoIP, video conferencing, instant messaging, file and screen sharing.

Web conferencing has become fundamental to how many organizations conduct business. The tools enable remote employees, customers, and partners to connect easily and often. Specific uses for web conferencing software include:

  • Presentations or webinars

  • Conference calls

  • Video meetings with multiple participants

  • Running product demos and training

  • 1 on 1 meetings with remote employees

  • Face to face customer support

The top three benefits of using web conferencing software are:

  • Enhanced communications

  • Reduced travel costs

  • Increased efficiency

Web Conferencing Features & Capabilities

Audio and video quality

Web conferencing software should facilitate audio calls and video conferencing. The quality of audio and video is a key factor to consider. Buyers should also consider the bandwidth usage of the software.

Screen sharing

Meeting presenters should be able to share their screens with participants.

Online meetings

Users can typically schedule meetings or initiate impromptu meetings. Participants should be able to easily join meetings - and mute themselves. The ability to record meetings (and save or download recordings) is offered by some but not all vendors. Buyers should investigate to make sure meeting recordings meet their needs.


Many web conferencing software products include collaboration features such as live chat, audience polling, Q&A, and file sharing.


Enterprises and companies in highly regulated industries will need enhanced security. Security features include user authentication, permissions, and confidential attendee lists.


Some web conferencing software products offer a mobile app. This allows easy access to video meetings from a mobile device or tablet. Others allow users to call in from mobile devices (audio-only), or join meetings from a mobile-friendly web link.

Other features include:

  • Slideshow presentations

  • Meeting scheduling and recording

  • Live chatting

  • Audience interaction features

  • File sharing

Web Conferencing vs. Video Conferencing

Web conferencing traditionally referred to “one-to-many” interactions. This included presentations, training, and webinars. Individuals could participate via chat or “hand-raising” but the presenter was the key communicator. In contrast, video conferencing traditionally referred to face-to-face interactions between equal participants, typically two people or a small group.

This line between web conferencing and video conferencing is blurring. Web conferencing no longer refers just to calls with a single presenter. The term now includes group discussions, 1:1 meetings, and video calls. Most online meeting vendors offer both traditional web conferencing features (e.g. screen sharing, presentations to large groups, meeting moderation) and traditional video conferencing features (e.g. two-way video and audio).

Pricing Information

Free Web Conferencing

There are many free web conferencing options available. Some are personal tools, like Skype and Google Hangouts. Others are focused on small businesses, including AnyMeeting, MeetingBurner,, and Zoom.

Free products (and free tiers of paid products) may have some limitations. This includes lower video/audio quality, fewer features, and restrictions on the size of meetings, for example.. Paid products typically have more features and better performance and security. But they can be cost-prohibitive for smaller companies, especially if online meetings are only needed now and then by a few individuals.

Paid Web Conferencing

For paid plans, web conferencing software is usually priced per seat by the number of meeting participants and included features. Prices start as low as $15/mo. per host for up to 100 participants, as with the Zoom Pro plan. For enterprise-wide web conferencing software, prices can run into thousands of dollars per month. This includes multiple hosts, virtual meeting rooms, integrations, security & administration, enhanced support, and more.

More Resources

Web Conferencing Products

Listings (1-25 of 76)

ConnectWise Control (formerly ScreenConnect)

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Top Rated
911 Ratings

ConnectWise Control is a remote support, access, and meeting solution. With ConnectWise Control, users can utilize remote support and access to repair computers, provide updates, and manage machines. Users can also conduct online seminars and presentations using remote meetings.


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Top Rated
755 Ratings

Zoom is an online meeting and video conferencing platform.


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Top Rated
460 Ratings

BlueJeans is a web conferencing and unified communications software with multi-vendor, multi-device interoperability with both mobile and browser integration for businesses of any size.


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Top Rated
1261 Ratings

TeamViewer, from the German company of the same name, provides software for both remote support and administration and online meetings.

Lifesize Video Conferencing

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Top Rated
249 Ratings

For more than a decade, Lifesize has been a leader in video collaboration, delivering high-quality solutions designed to bring people together. The vendor’s value proposition is that they combine a best-in-class, cloud-based video conferencing experience, with award-winning, easy-to-use devices t...

Skype for Business (formerly Lync)

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Top Rated
1598 Ratings

Skype for Business is part of Microsoft’s 365 suite offering and provides an IP PBX for online messaging and web conferencing. It includes features such as live streaming meetings, dialing into conference calls, and the ability to make, receive and transfer calls via a computer or mobile device.


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Top Rated
323 Ratings

GoToWebinar powers millions of webinars each year. GoToWebinar promises reliable technology that’s super simple to use, whether you use webinars for marketing, training, or corporate communications. The vendor says they offer the features, integrations and analytics you need to engage your audien...


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Top Rated
1089 Ratings

GoToMeeting is an online meeting, desktop sharing, and video conferencing software that enables the user to meet with other computer users, customers, clients or colleagues via the Internet in real time.


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108 Ratings

Fuze Voice is a cloud-based unified communications platform that includes IP-PBX voice service, video conferencing, and collaboration tools such as content sharing and instant messaging capabilities. It also integrates with a wide range of popular CTI, CRM, and click-to-call solutions.


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1650 Ratings

Skype (the personal edition) is a free web or video conferencing and VoIP software. The free version includes free audio and video Skype-to-Skype calls, ability to call mobile phones and landlines, paid international calling, and conference calling capabilities for up to 25 people.

Microsoft Teams

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93 Ratings

Microsoft Teams is a communications tool which allows MS Office users to conference call and share files via SharePoint, join or initiate a group chat, or conduct a web conference.


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Top Rated
62 Ratings

UberConference is a conference call platform with document management capability that integrates with third-party applications such as Google Drive, LinkedIn, Evernote, and Dropbox. It includes features such as screen sharing, call controls, call recording, and a mobile application.

Jive Hosted VoIP

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Top Rated
19 Ratings

Jive Hosted VoIP is a cloud-based business phone system. It includes features such as call analytics, call recording, softphone, fax to email, voicemail to email, and desktop integration. Pricing starts at $19.25 per month and increases based on the amount of users and number of devices.

11 Ratings

Vidyo allows you to embed real-time video into digital communications. According to the vendor, millions of people around the world connect visually every day through Vidyo’s secure, scalable technology and cloud-based services. The platform integrates with virtually any application environment, ...