Document Management Systems

Best Document Management Systems include:

Adobe Acrobat DC.

Document Management Systems TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Document Management Systems Overview

What are Document Management Systems?

Document Management Systems (DMS) provide enterprises with the capability to digitally capture and convert documents and files. Features of document management software may also extend to document storage, search and retrieval, and sharing. DMS reduces enterprise dependence upon space-consuming document printing hardware, printed paper, and file drawers.


Document management systems share featural overlap with Enterprise Content Management (ECM) or Digital Asset Management (DAM) platforms. However, document capture and manipulation is central to document management. This includes imaging, file type conversion, versioning, and metadata management, with document editing and access controls. An alternate approach to document management is to include templated document generation as a feature. This way paper document generation and sharing is not needed to begin with. These DMS often provide contract lifecycle management, and electronic signature as well.

Features of Document Management Systems

Document management systems provide the following feature set:

  • Imaging, mobile image capture

  • Versioning, automated

  • Metadata management

  • File type conversion

  • Document sharing & collaboration

  • Automated backup, archiving (i.e. integration)

  • Document publishing, public sharing

  • Policy-driven access and controls

  • Graphic-based object editing, manipulation

  • .pdf editing, fields

  • Customizable search, content location

  • Templates, electronic document builder

  • Integrated eSignature

Document Management Systems Comparison

To more easily compare Document Management Systems consider evaluating different options based on these factors:

On-Premise vs Cloud: Users tend to think about the pros and cons of an on-premise versus cloud-based document management system in terms of maintenance and access control. On-premise systems allow for more control on your end, whereas one of the advantages of cloud-based offerings is that most of the maintenance is the responsibility of your provider. Cloud-based systems also come in handy when users aren’t able to come into the office, but this does require an internet connection, unlike on-premise systems that can run offline. Ultimately, cloud-based systems have all the pros of on-premise systems, plus they’re more portable and accessible, unlike their on-premise counterparts.

Ease-of-Use: Given that document management systems by nature are meant to facilitate a traditionally by-hand-and-paper process, usability is one of its most important factors. With document management systems, you will certainly want to try out a demo before making a purchasing decision. Look for document management software that has a good search function for easily locating files within your system, and thus tagging them.

Security: Security is paramount with document management systems. This begins with the system allowing administrators to set up access controls and permissions. However, as with any system that handles business information, verify that the software you are considering clearly outlines the measures they take to keep your documents secure. This includes not only features specific to the particular software itself, but those that are implemented so that the software complies with both local and international security standards and regulations.

Pricing Information

More feature complete document management systems are generally offered on a cloud-based, software-as-a-service model and are available by subscription. 30-day free trials of document management systems are common. The most common pricing variable is the number of licensed users. Plans may also be priced according to the volume of contracts processed and managed. Some vendors offer perpetual licensing for simple document management products (e.g. .pdf editors, converters, etc). Also, ECM vendors may supply all the features required for document management as modules for their platforms.

Document Management Products

(1-25 of 151) Sorted by Most Reviews

SalesHandy
6 ratings
4 reviews
SalesHandy is a web based sales enablement solution used to share files, track emails, centralize document management and engage with leads. The software is best suited for small and medium sized businesses but also targets enterprise units. It helps sales teams reduce the sales cycle time, increase…
iManage Work
14 ratings
4 reviews
iManage Work is a document management solution formerly known as HP Worksite. iManage was divested from Hewlett-Packard in 2015 and is now an independent company, headquartered in Chicago.
DocLink
4 ratings
3 reviews
DocLink is an integrated document management system from Altec headquartered in Laguna Hills, California.
SmartSearch Document Management
4 ratings
3 reviews
SmartSearch is a content management system that is offered as both a departmental and enterprise class document management solution that is designed to allow organizations to easily scale to their document management software needs.The vendor says that the flexible nature of SmartSearch makes it ide…
Foxit PDF SDK
9 ratings
3 reviews
Foxit PDF SDK offers high performance pdf libraries to help developers build pdf technology.According to the vendor, key features include:Render PDFs: High performance PDF libraries to render PDF pages, page objects, annotations, and forms the way they were intended to be viewed: sharp, clear, accur…
Docuware Cloud
9 ratings
3 reviews
Docuware Cloud is a document management software offering from DocuWare. It includes features such as scalability and cloud document management.
Adobe Experience Manager Forms (formerly LiveCycle)
24 ratings
3 reviews
Adobe Experience Manager Forms (formerly LiveCycle) is designed to make it easy to create and publish forms for any device. With its machine learning and AI-fueled feature, Automated Forms Conversion, users can modernize forms at speed.
Concord
4 ratings
3 reviews
Concord is a contract lifecycle management platform built for the entire organization. Radically simple in design, the vendor promises that Concord's end-to-end solution makes it easier to create, collaborate, negotiate, e-sign, and manage agreements all on one ecosystem. Designed to meet the string…
Worldox GX4
6 ratings
3 reviews
Worldox GX4 is a document management software offering from World Software Corporation. It includes features such as document and email management solution and managing, sharing, and accessing digital content across media.
Kofax Power PDF (formerly Nuance Power PDF)
8 ratings
3 reviews
Kofax Power PDF (formerly Nuance Power PDF) is a PDF solution that works for the individual or the enterprise. It promises to help you gain control over PDF files. The vendor says key benefits and capabilities are: Fast & accurate: Power PDF provides superior accuracy and is exceptionally fast…
FileHold Document Management software
3 ratings
2 reviews
FileHold is a document management software. It is feature rich, enterprise-grade and affordable. The standard offering includes versioning, file search, tagging, and tracking. A fully documented web services API is included at no charge. With the API, users can search the FileHold repository from a…
Workshare Compare
3 ratings
2 reviews
Workshare’s platform is designed to empower professionals to compare, protect and share their high stakes documents on any device. According to the vendor, content owners can accurately track and compare amendments made by all contributors. This product aims to help businesses have secure ways to wo…
ActiveDocs
4 ratings
2 reviews
ActiveDocs is a document management software offering from ActiveDocs.
Agiloft Contract Lifecycle Management
4 ratings
2 reviews
Agiloft’s Contract Lifecycle Management solution is contract management software for managing the complete contract lifecycle, streamlining the approval process, and integrating contract information into all relevant business processes.
Nuclino
4 ratings
2 reviews
Nuclino aims to allow teams to organize and share knowledge easily. Create real-time collaborative documents and connect them instantly like a wiki. Use the tree, board, and graph view to explore and organize your knowledge visually. It's great for meeting notes, product requirements, docs, decision…
PaperSave
5 ratings
1 reviews
PaperSave is a document management software offering from PaperSave. It includes features such as document management and electronic workflow and transaction (invoice and gift) automation solution.
FileInvite
2 ratings
1 reviews
FileInvite automates the process of collecting information and documents from your clients. The vendor says the process is simple, and the interface is secure. All you have to do is create and send a FileInvite with the information you require. The client then uploads the files to a secure portal wh…
ContractRoom
1 ratings
1 reviews
ContractRoom is a negotiation process and contract management platform. According to the vendor, it removes the endless back-and-forth and annoying redlines - instead providing perfect drafts, frictionless negotiation and super simple compliance. ContractRoom also leverages all the past data from bu…
XM SendSecure
1 ratings
1 reviews
XM SendSecure is a collaborative file exchange platform. It is designed to facilitate the exchange of sensitive files and has a number of critical security features. First, all files exchanged are systematically encrypted in both the upload and download processes. Receiving files doesn’t require a …
GlobalSearch
1 ratings
1 reviews
GlobalSearch is a document management software offering from Square 9. It includes features such as anywhere access to your documents and full feature editing.
ECM -XD
1 ratings
1 reviews
Xybion's ECM-XD is a secure cloud-based integrated document management suite for managing content, workflow, migration, reports and compliance of enterprise content. ECM-XD facilitates compliance with Good Manufacturing Practices (GMP), FDA regulations, ISO requirements, Sarbanes-Oxley (SOX) and ot…
LawLogix Guardian
5 ratings
1 reviews
LawLogix Guardian from Hyland is a document verification solution for I-9 and e-verification, emphasizing security, accuracy, and an audit friendly recording of events.
OnSemble
1 ratings
1 reviews
The vendor presents OnSemble as more than an employee intranet that keeps everyone connected – but as a digital workplace that makes employees feel valued. OnSemble is designed to keep remote teams engaged, and acts as the culture champion for the organization. With no programming experience necessa…
IBM Datacap
1 ratings
1 reviews
IBM® Datacap helps users streamline the capture, recognition and classification of business documents and extract important information. Datacap supports multiple-channel capture by processing paper documents on scanners, mobile devices, multi-function peripherals and fax. It uses natural language p…
Able2Extract Professional
3 ratings
1 reviews
Able2Extract Professional, is a PDF converter, editor and creator. It is a powerful PDF suite that cuts down on the time spent dealing with PDFs and has been the long-time choice for increasing PDF productivity in the office.Able2Extract will let you convert scanned and native PDFs to more than 10 f…