Best Document Management Systems86Document management systems (DMS) encompass a set of capabilities for storing, sharing, and converting documents and files in a way that reduces dependence upon, or eliminates entirely, hardware and paper document generation and storage. Central to document management is imaging, file type conversion, versioning, and metadata management with document editing and access controls. Document management type features might also be contained in an enterprise content management (ECM) system or a digital asset management (DAM) system.Concord1https://media.trustradius.com/product-logos/3B/6i/D5DQWVBEGU1C.PNGSmartSearch Document Management2https://media.trustradius.com/product-logos/Ht/a0/ULRTRLT165E1.PNGDocLink3https://media.trustradius.com/product-logos/GI/VJ/4JFHMKIJV7H3.JPEGWorldox GX44https://media.trustradius.com/vendor-logos/vL/Pr/9VJEBH2Z1PE7-180x180.JPEGAdobe LiveCycle Enterprise Suite 45https://media.trustradius.com/product-logos/9y/UL/XA7Z63TK9K62.PNGFileHold Document Management software6https://media.trustradius.com/product-logos/8c/GJ/A6MHSJXH6ZO2.GIFDocuware Cloud7https://media.trustradius.com/vendor-logos/cb/8v/X2TH1Z4GJJQL-180x180.PNGiManage Work8https://media.trustradius.com/vendor-logos/95/XG/B3H44X037T6T-180x180.PNGWorkshare Compare9https://media.trustradius.com/product-logos/yd/GU/ZACHTPTFA64C.PNGLawLogix Guardian10https://media.trustradius.com/vendor-logos/DR/5h/6Q8TUQ8K4DS4-180x180.JPEGActiveDocs11https://media.trustradius.com/product-logos/9R/IM/F2ITT156HGPW.PNGPDF Xchange Viewer and Editor12https://media.trustradius.com/product-logos/Fu/pr/R9FPQUG91X44.pngGlobalSearch13https://media.trustradius.com/vendor-logos/N5/iu/FKRFA5KRJMDT-180x180.PNGFlip PDF Pro for Mac14https://media.trustradius.com/product-logos/yU/4i/NFRHFU7VGIJZ.pngContractRoom15https://media.trustradius.com/product-logos/8X/ez/KJRSPKEKX5MT.PNGKwikTag16https://media.trustradius.com/vendor-logos/Xw/y1/C85I78MZOJ0B-180x180.PNGKofax PaperPort (formerly Nuance PaperPort)17https://media.trustradius.com/vendor-logos/Cd/Xt/WVMUG8A9IJNR-180x180.PNGSOHODOX18https://media.trustradius.com/product-logos/aZ/vM/QRZB59T55SAJ.PNGPaperSave19https://media.trustradius.com/product-logos/cC/zw/92TOPDTSAEFT.pngXM SendSecure20https://media.trustradius.com/product-logos/wP/Vp/UPGVPU2KUQAS.JPEGCB Dynamics CRM - Sharepoint Permissions Replicator21https://media.trustradius.com/product-logos/jr/h4/CH6K7DMK2LX8.JPEGPolicyManager22https://media.trustradius.com/product-logos/NL/Mx/UU3KTBMHTMQK.JPEGFoxit PDF SDK23https://media.trustradius.com/product-logos/MB/6w/L7SP1OC8R1PT.PNGAble2Extract Professional24https://media.trustradius.com/product-logos/dm/rc/P86L0LPJT7J0.JPEGNuclino25https://media.trustradius.com/product-logos/jC/ll/UIFGV923OU8T.PNG

Document Management Systems

Best Document Management Systems

TrustMaps are two-dimensional charts that compare products based on satisfaction ratings and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Document Management Systems Overview

What are Document Management Systems?

Document Management Systems (DMS) provide enterprises with the capability to digitally capture and convert documents and files. Features of document management software may also extend to document storage, search and retrieval, and sharing. DMS reduce enterprise dependence upon space-consuming document printing hardware, printed paper, and file drawers.


Document management systems share featural overlap with Enterprise Content Management (ECM) or Digital Asset Management (DAM) platforms. But document capture and manipulation is central to document management. This includes imaging, file type conversion, versioning, and metadata management, with document editing and access controls. An alternate approach to document management is to include templated document generation as a feature. This way paper document generation and sharing is not needed to begin with. These DMS often provide contract lifecycle management, and electronic signature as well.

Features of Document Management Systems:

Document management systems provide the following feature set:

  • Imaging, mobile image capture

  • Versioning, automated

  • Metadata management

  • File type conversion

  • Document sharing & collaboration

  • Automated backup, archiving (i.e. integration)

  • Document publishing, public sharing

  • Policy-driven access and controls

  • Graphic-based object editing, manipulation

  • .pdf editing, fields

  • Customizable search, content location

  • Templates, electronic document builder

  • Integrated e signature

Pricing Information

More feature complete Document Management Systems are generally offered on a cloud-based, software-as-a-service model and are available by subscription. 30-day free trials of document management systems are common. The most common pricing variable is the number of licensed users. Plans may also be priced according to the volume of contracts processed and managed. Some vendors offer perpetual licensing for simple document management products (e.g. .pdf editors, converters, etc). Also, ECM vendors may supply all the features required for document management as modules for their platforms.

Document Management Products

Listings (26-50 of 147)

4 Ratings

Concord is a contract lifecycle management platform built for the entire organization. Radically simple in design, the vendor promises that Concord's end-to-end solution makes it easier to create, collaborate, negotiate, e-sign, and manage agreements all on one ecosystem. Designed to meet the str...

5 Ratings

Worldox GX4 is a document management software offering from World Software Corporation. It includes features such as document and email management solution and managing, sharing, and accessing digital content across media.

Workshare’s platform is designed to empower professionals to compare, protect and share their high stakes documents on any device. According to the vendor, content owners can accurately track and compare amendments made by all contributors. This product aims to help businesses have secure ways to...

1 Ratings

ContractRoom is a negotiation process and contract management platform. According to the vendor, it removes the endless back-and-forth and annoying redlines - instead providing perfect drafts, frictionless negotiation and super simple compliance. ContractRoom also leverages all the past data from...

1 Ratings

KwikTag is a document management software offering from ImageTag. It includes features such as allowing users to hack through repetitive, manual tasks and document clutter and automate document and data workflow. and Additionally, KwikTag allows users to intelligently organize paper and electroni...

5 Ratings

PaperSave is a document management software offering from PaperSave. It includes features such as document management and electronic workflow and transaction (invoice and gift) automation solution.

1 Ratings

XM SendSecure is a collaborative file exchange platform. It is designed to facilitate the exchange of sensitive files and has a number of critical security features. First, all files exchanged are systematically encrypted in both the upload and download processes. Receiving files doesn’t require...

2 Ratings

PolicyManager is a web-based enterprise policy and procedure management platform designed for healthcare. The platform allows hospitals and integrated healthcare delivery networks to streamline, consolidate, standardize and centralize all policies in one electronic repository. According to the ve...

6 Ratings

Foxit PDF SDK offers high performance pdf libraries to help developers build pdf technology.According to the vendor, key features include:Render PDFs: High performance PDF libraries to render PDF pages, page objects, annotations, and forms the way they were intended to be viewed: sharp, clear, ac...

1 Ratings

Nuclino aims to allow teams to organize and share knowledge easily. Create real-time collaborative documents and connect them instantly like a wiki. Use the tree, board, and graph view to explore and organize your knowledge visually. It's great for meeting notes, product requirements, docs, decis...