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What is Filestage?

Filestage is an online workspace to share, review and approve videos, audios, documents and designs with clients and co-workers, from the company of the same name in Stuttgart. The platform is tailored to the needs of advertising, design, film, sound,…

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TrustRadius Insights

Clear and Easy-to-Navigate Interface: Users appreciate the clear and easy-to-navigate software interface of Filestage. Many reviewers have …
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Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visit


  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $19 per month per seat
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Product Details

What is Filestage?

Filestage is a review and approval platform that aims to free teams from chaotic approval processes.

From large enterprises to independent agencies, Filestage helps teams share, discuss, and approve all their files, all in one place – including documents, images, videos, websites, and audio files.

Filestage boasts users among various brands and agencies, including AB Inbev, LG, Havas, GroupM, and Emirates.

Filestage is presented as ideal for users who create TV ads or social media content. The user can upload a video to share it with clients. Then stakeholders can tap anywhere on the video to pause it and add a comment. So instead of juggling timecodes and long descriptions over email, the whole review and approval process can be seen in one place.

Filestage helps with approval management too. Instead of chasing people over email and managing approvals in a spreadsheet, the user can see the status of files at a glance. With automated reminders to nudge people for approval, users can make sure projects are delivered on time.

Filestage Features

  • Supported: Unlimited reviewers
  • Supported: One-click approvals
  • Supported: Annotations
  • Supported: Compare versions
  • Supported: Custom branding
  • Supported: Due dates
  • Supported: Automated review reminders
  • Supported: Project templates
  • Supported: Task lists
  • Supported: Project folders
  • Supported: Multiple teams
  • Supported: Team-only comments
  • Supported: Threaded comments
  • Supported: File status
  • Supported: Email notifications
  • Supported: Roles and permissions
  • Supported: Password protection

Filestage Screenshots

Screenshot of The online proofing software that helps you hit your deadlineScreenshot of See the status of every file from your project dashboardScreenshot of Get crystal clear feedback and discuss comments in contextScreenshot of Make it easy for stakeholders to prioritize reviews, for freeScreenshot of Compare versions to check all the changes have been made

Filestage Video

Filestage is a review and approval platform that helps teams to share, discuss, and approve all their files – including documents, images, videos, and audio files.

Filestage Competitors

Filestage Technical Details

Operating SystemsUnspecified
Mobile ApplicationNo

Frequently Asked Questions

Filestage is an online workspace to share, review and approve videos, audios, documents and designs with clients and co-workers, from the company of the same name in Stuttgart. The platform is tailored to the needs of advertising, design, film, sound, media and creative professionals.

Filestage starts at $19.

Ziflow and PageProof are common alternatives for Filestage.

The most common users of Filestage are from Small Businesses (1-50 employees).
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Reviews and Ratings


Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Users frequently recommend using Filestage for collaboration with teammates and vendors. They find it to be a great platform for file review and collaboration, particularly for visual projects such as animation, illustration, in-store signage, and customer emails. Users also suggest practicing using Filestage with internal team members to better understand the notification system and highlight its usefulness as a project management tool for multiple projects with different clients. Furthermore, users recommend taking advantage of the free trial to quickly grasp the benefits of using Filestage for proofing and organizing tasks. Overall, users recommend Filestage as a must-have tool for creative development companies looking to share creative content with clients or within their teams.


(1-4 of 4)
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Score 10 out of 10
Vetted Review
Verified User
We use Filestage to organize, proof, and get approvals for any type of collateral we are producing. It allows us to create pieces from concept to final press-ready mechanicals. Everyone knows at all times where the project is in the process and knows when it is time for them to move forward with their contribution. Everything is documented, so there is never confusion about how we got to the final piece.
  • Compares past and present versions.
  • Makes commenting easy.
  • Easy navigation.
  • Alerts can be improved.
  • Would love to have this be an application on my desktop so I don't have to go through my browser every time.
I think Filestage is perfect for projects where there is a team involved and several eyes need to be on the project. I don't think it is necessary for small projects where the approval process only goes through one other person. It also keeps everyone on schedule without being annoying.
  • In general, it has saved the company time (which is money) by keeping us organized and having everyone on the same page continuously.
We use Slack - but not really for organizing, proofing, or approving projects. We use it more as a communication tool for the employees that are spread across the country. We will occasionally post smaller jobs there - but most of our projects go through Filestage.
Score 9 out of 10
Vetted Review
Verified User
Filestage is the best collaboration tool for your team, especially if you have team members working remotely in different locations. It provides what feels like a virtual tabletop situation for everyone to participate in the proofing process for nearly everything, with easy-to-use commenting features and text editing features as well. As a remote copywriter, this has been an essential software that has simplified the editing process immensely.
  • The user experience is beautiful and fairly intuitive.
  • Filestage allows for easy collaboration on projects.
  • Filestage sends helpful notifications about projects when changes are requested.
  • The mobile version of the site needs a little fine-tuning.
  • The notification system could be a little better.
  • I wish you could comment while comparing versions of a document.
  • My team uses Filestage for reviewing copy, and I find submitting documents prepared as a Word document to be the most useful personally. Another team member uploads .PDF documents regularly, and Filestage also allows highlighting text on those. It is also suited for video and audio file review, though our team has yet to experiment with those features.

In some ways, I wish it worked a little bit better with Google Docs, as this is another primary software I use. The main issue here is that it doesn't have the same version comparability, and comment tags don't all show up at once if comments are submitted at different times. It does still integrate so you can keep your work in one space however.
  • Saves time when proofing and editing work.
  • Creates a unified place for feedback from team members.
  • Allows all editing and review to happen in one place.
  • Allows for versioning and version comparison.
Rachel Kostival | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Filestage is used for our Creative Team to manage projects amongst our writers and graphic designers
  • Version control
  • Organization of projects
  • Collaboration
  • Notifications can be buggy
  • Google Docs implementation - currently if you use a static Google Doc it doesnt allow you to strike or highlight text like it does with PDFs
  • Perhaps not allowing the person who submits a document to also be the reviewer of it
Very well suited for graphic design work. It is currently not ideal for copywriting, but I think its close.
  • It has helped us to stay organized and keep on top of our projects
  • It has helped to keep everything in one place
  • It has helped streamline the review process and get us out of emails
It is more affordable and straightforward than Wrike, though in some areas has less functionality. We found it better because it takes significantly less time to undertand than Wrike and ClickUp do. It's more expensive than ClickUp, but again, the ease of use makes it worthwhile. I feel that Trello is much too simplistic and does not allow for the version control and commenting in the same way.
Matthew DeLaRosa | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Our marketing department uses FileStage as a collaborative proofing platform every day to review design infographics, whitepapers, case studies, social media graphics, newsletters and video. It's also very easy to use with people outside our department and/or organization with a simple email invite. So bringing in new collaborators is a breeze. Filestage gives us a real time platform to proof/review all of our projects in a timely manner, where I control deadlines and reminders. It's made our proofing process very efficient and works wonderfully for a company like ours with offices across the U.S. and Canada.
  • Filestage makes it very easy to add new collaborators without any hassle. All you need is their email address and Filestage takes care of the rest.
  • Managing who can and cannot see a project is very easy with Filestage. You control when a project gets in front of the right people at the right time.
  • Staying organized is a walk in the park when using Filestage. Adding project folders and projects is easy and intuitive.
  • I would like to see a little more control over sending reminders to review a project. Maybe a notification to let the level of urgency for a rush job for tight turnarounds would be helpful.
  • I would like to have maybe one more level of the folder structure to separate a large group of projects by the user.
Filestage is perfect for staging a review with multiple stakeholders from different organizations. You can control who sees your project and when they can see it. Controlling this aspect of the review process is so important because some stakeholders might not understand a work in process and really only need to see something that's close to finished, while other collaborators might need to get in earlier to make art changes, copy changes, etc.
  • The biggest ROI comes in the form of time. Automatic reminders, and ease of use saves me from micromanaging the process and allows me to tackle other tasks while a project is in review.
Filestage is by far the easiest and most affordable option for our team.
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