What users are saying about
11 Ratings
11 Ratings
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Score 6.8 out of 101
2 Ratings
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Score 8.5 out of 101

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Likelihood to Recommend

Abacus

Abacus has been great for our small startup of 37 employees, it has grown with our team since we were very small. Since we have not experienced it as a bigger company, I am not sure what the scalability would be like. If you're looking for a site with a cleaner look that is easy to use, Abacus is it. I haven't had to reach out to customer service yet because I haven't had any issues. If that isn't proof positive of how easy it is to use, I don't know what is!
Jennifer Paxton profile photo

Bento for Business

If you have a remote workforce and want to save time and/ or inconvenience for employees by eliminating expense reports, this is a great product. You lose a little control over expenses but we just created a policy in our employee handbook to clarify the misuse of funds and set category restrictions on the card. If you have everyone relying on this, you can have one person make a large purchase that depletes all of the funds. A free transfer takes 2 days but an immediate transfer to correct no funds has a fee ($30 for my bank)
Daniel Ledbetter profile photo

Pros

  • It is very easy for employees to upload their expense receipts to abacus.
  • Abacus has an easy UI.
  • We haven't had any issues with their customer service team not responding when asked.
Jennifer Paxton profile photo
  • Track expenses by employee
  • Restrict purchases based on amount and category
  • Import transactions directly into QuickBooks
Daniel Ledbetter profile photo

Cons

  • When you upload a receipt to abacus it would be great to port in the information from the receipt to the text fields.
  • It would be good to have a more automated way for Abacus to integrate in with other payroll systems.
  • It would be nice to have more levels of permissions, e.g. manager level, administer level and employee level.
Jennifer Paxton profile photo
  • All of the money on the cards is shared by everyone and can't be assigned to just one card
  • They are improving classifying transactions, but sometimes they are misclassified and employees have transactions declined
  • Limits are based on a day/month/week. It'd be nice if they were limited based on a single transaction too
Daniel Ledbetter profile photo

Alternatives Considered

I used expensify in my last role, however it was at a bigger company so I was not involved in the process besides being a user. Abacus seems easier to use from a user perspective. It would be great to have a better integration with our payroll system, but it seems like with all softwares, you can't have it all
Jennifer Paxton profile photo
There are not a lot of other apps like this. Most of them just track expenses without giving employees the ability to use company funds. I understand that in larger companies this may not be an issue, but for our employees, it is nice to not have to use their own money. You can take pictures of receipts to prove what you bought, in-app, like a lot of other expense tracking apps
Daniel Ledbetter profile photo

Return on Investment

  • It does seem like they are still working out some kinks in the web and mobile apps – a few times the app has crashed. But they're also very fast to push updates.
  • The benefits are simple. No one likes taking time out of their day to do expense reporting. Abacus speeds that process up considerably. The interface is clean, and I'm able to see what expenses are pending vs. expenses that are already cleared.
  • The benefit from a user standpoint is that it adds an element of organization to a process that is typically disorganized. It has saved us numerous hours.
Jennifer Paxton profile photo
  • Less time spent on expense reports
  • Employees don't have to spend their own money and then get reimbursed, which can cause friction with management
  • We don't have to use petty cash, which is hard to track and promotes theft
  • Saves a lot of time importing expenses directly into QuickBooks
  • It does take time to get used to how long transfer take and when to initiate them. Setting up auto replenishments can get expensive if you don't pay attention
Daniel Ledbetter profile photo

Pricing Details

Abacus

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
No
Abacus Editions & Modules
Abacus
Edition
Abacus
$51
1. Per User per Month
Additional Pricing Details

Bento for Business

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
Bento for Business Editions & Modules
Bento for Business
Edition
Free
$01
Team
$29/month2
Professional
$69/month3
Enterprise
$149/month4
1. 2 People or Cards (1 must be business owner)
2. Up to 10 People or Cards
3. Up to 20 People or Cards
4. More than 20 People or Cards
Additional Pricing Details