MindManager

MindManager

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Score 8.9 out of 100
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MindManager

Overview

What is MindManager?

MindManager is a mind mapping and project management tool that aims to boost users’ productivity. It is designed to facilitate a wide range of project types, and includes cross-platform functionality and 3rd party integrations.
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Recent Reviews

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How MindManager Differs From Its Competitors

Information Visualization Benefits

We use this tool a lot for mapping out processes. We will take an initial process flow, usually completed in Visio) and map out a new process using Mind Manager. We ultimately go back to Visio for the final product, but MindManager makes the mapping discussions and change management much easier. …
Continue reading

Information Visualization Benefits

MindManager has made it possible for me to develop an internal website for Nike, write biofuel handling manuals, produce market research reports, and develop college-level eLearning courses, among other things. It has simply opened a realm of possibilities for creativity and professional …
Continue reading

Information Visualization Benefits

I appreciate the functionality to rearrange ideas visually and draw connections between related concepts or activities graphically. With ordinary text outlines, dynamic interconnections between ideas are lost. Readers have to imagine them. This application is very visual and you can use it to …
Continue reading

Information Visualization Benefits

The ability to dynamically visualise and structure information is central to what we do as an organisation.

We are a consulting organisation that spends most of its time working with clients to determine their business requirements and identify solutions to meet those requirements. When we run …
Continue reading

Information Visualization Benefits

Demo flow: Organized the flow of a custom demo, linking value props and feature positioning. Allowed me to easily develop my presentation script once the flow was agreed upon. Saved time and the team was aligned visually while fully documenting along the way.

Territory Planning: Organize top …
Continue reading

Information Visualization Benefits

Visualizing integration between two separate and disconnected platforms. Team members were just not getting how a file that would be transmitted between 2 platforms would keep these platforms in sync. I generated a mindmap that showed the fields in the file that tied the 2 platforms together and …
Continue reading

Information Visualization Benefits

<div>Here are three specific examples:</div><div><ol><li>Scoping and bounding a client engagement over the course of several conversations - often our clients are only able to give us time in 20-30 minute segments, and we need to maintain continuity over those meetings. We have scoped out complex …
Continue reading

Information Visualization Benefits

Dynamic ability to freely add topics as they occur to me followed by easy organization (and re-organization) into linked topics is a major time saver and does not get in the way of creative thinking. MindManager has almost eliminated the need for me to use multiple other apps to handle the …
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Information Visualization Benefits

Our cloud data initiative, is a massive project, encompassing data governance, culture and technology across the organization. MindManager allows us to plan and share our vision with all staff levels, from c-suite to front line staff, by showing only relevant details for each audience. We are able …
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Information Visualization Benefits

I have organized major consulting presentations. I have used MindManager to give dynamic presentations instead of MS PowerPoint and to track details in research. MindManager has made me a better thinker, more efficient, and more organized.
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Information Visualization Benefits

Visual enhancements are critical when communicating across creative and development teams. By having software that benefits both types of users, it works as a nexus for creative and practical thinking to collaborate where otherwise would be impossible or difficult at best. Saving time and having …
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Information Visualization Benefits

We benefitted from this as a team, since it helped us in training new recruits. Our ticket numbers have been growing rapidly and without adequate knowledge base, we would not be as efficient or generate as good slas as we have been. I'd also say that the project management team have improved their …
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Information Visualization Benefits

Many people are visually driven. So, allowing what would normally be text or buttons to be converted into visually appealing processes and structures is good. We had a few KPIs that were directly tied to labor efficiently. When we put the challenge to all locations to meet a specific goal, …
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Information Visualization Benefits

I'm a visual thinker, and so the branched structure and ability to reorganize sections of my proposals, reports, and plans really helps me gain a better grasp on the overall task at hand.
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Information Visualization Benefits

Definitely, the visualization and structure of the information is amazing. I was able to create my curriculum and visualize the changes that I need to make without delay. Because I create three levels of the curriculum with the same content and the modification that I need to do was simple. If I …
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Information Visualization Benefits

I have benefited throughout the last 22 years from using MindManager in building great business plans for myself or the companies I have worked for. From FedBid to Dell to Rackspace, I have used this tool to improve and refine ideas and business outcomes.
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Information Visualization Benefits

Every time I start a new project, I first use MindManager to visualize the current system. Once I document the current system, I have a client meeting and communicate my understanding of their current system with the MindManager Visualization. On most occasions, clients want to know what software …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Reviewer Pros & Cons

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Video Reviews

Leaving a video review helps other professionals like you evaluate products. Be the first one in your network to record a review of MindManager, and make your voice heard!

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Pricing

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MindManager for Microsoft Teams

$99

Cloud
per year

Annual Subscription

$169

Cloud
per year

Organizations

Contact sales team

Cloud

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttps://www.mindmanager.com/en/pages/my…

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting / Integration Services
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Product Demos

MindManager – Powerful Visualization Tools and Mind Mapping Software
01:21
Best Project Management Software
04:59
Your introduction to MindManager
11:16
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Product Details

What is MindManager?

MindManager aims to bring clarity and structure to plans, projects, and processes.

With it, the vendor says users can transform scattered ideas and information into dynamic visual mind maps, flowcharts, concept maps, matrices and other diagrams. They state users can also take control of their work, synthesize vast amounts of data, collaborate and communicate more effectively, and boost productivity to gain a competitive edge.

MindManager is presented as a suite of intuitive visualization products that helps individuals and teams think more clearly, make better decisions, and get on the path to personal and organizational success.

MindManager Screenshots

Screenshot of MindmapScreenshot of Reverse BrainstormingScreenshot of MindManager for Microsoft TeamsScreenshot of MindManager SnapScreenshot of MindManager GoScreenshot of Mind Maps in MindManagerScreenshot of Organizational Charts in MindManagerScreenshot of Timelines  in MindManagerScreenshot of Flowcharts  in MindManagerScreenshot of Venn & Onion Diagrams  in MindManagerScreenshot of Kanban Boards  in MindManagerScreenshot of Funnel Charts  in MindManagerScreenshot of Matrix Diagrams  in MindManagerScreenshot of SWOT

MindManager Videos

MindManager – Visualization Tools and Mind Mapping Software
In this video, TrustRadius goes over some of the best project management software out there - including MindManager.
This 10-minute video provides a crash course in the various functionalities and use cases of MindManager, and a walkthrough of how it helps teams work more effectively and efficiently.

MindManager Downloadables

MindManager Integrations

MindManager Competitors

MindManager Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported LanguagesEnglish, French, German, Japanese, Russian, Chinese

Frequently Asked Questions

MindManager is a mind mapping and project management tool that aims to boost users’ productivity. It is designed to facilitate a wide range of project types, and includes cross-platform functionality and 3rd party integrations.

Xmind are common alternatives for MindManager.

Reviewers rate Availability and Performance and Implementation Rating highest, with a score of 9.1.

The most common users of MindManager are from Enterprises (1,001+ employees) and the Higher Education industry.
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Comparisons

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Reviews

(26-50 of 167)
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Miquiel Banks | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
MindManager (MM) is not being used professionally in our organization (team-wise). However, I use it for process mapping, org charts, and other data-driven infographics to help the engineering supervisor, leads, and team operate more efficiently. MM is invaluable for working on the ECN process, mapping out projects, recording meeting minutes, and helping to distill information across an entire team and/or department.

MM solves several business problems, ranging from project management, project requirements, task management, meeting minutes, SharePoint mapping, presentations, documentation, and seeing the big picture and small picture. It provides executives, team leads, supervisors, and employees [a way] to assess a situation accurately, manage that assessment, and provide visual feedback to other employees.
  • MM is particularly suited for Corporate and Business Mapping because it taps into a person's visual understanding and its power to standardize learning and education is unparalleled.
  • MM is an all-in-one Productivity Tool, possibly the first of its kind. In its early days, it was cited as the sixth member of MS Office and that was a well-stated idea. Imagine being able to visually map out data and content, update it visually, exporting it to MS Word/Excel/Powerpoint, interact with MS Outlook, and interact/work with MS Sharepoint? This is the perfect tool if you use Windows, MS Office, MS Sharepoint, or MS Outlook!
  • MM is a personal (Virtual) assistant for me, it allows me to focus on creative thinking, brainstorming, and ideation so I can compete in the Marketplace. I use it to create Worksheets and Cheat Sheets to remember data, crunch numbers, and assess any situation with the most informed decisions.
  • The only problem I see with MM is learning how to create Templates and change the "visual" aspects of how a map looks.
Well Suited - Presentations, Meeting Minutes, Gathering Project Requirements, Project Management, Documentation, Technical Writing, Scheduling, Sharepoint/Site Mgmt, Visual/Task integration with MS Outlook.
I benefit from organizing information, structuring content, and developing strategies.

I have used it for infographics, structuring data for an executive presentation, and many other scenarios.

I used it for building a presentation and corporate mock-ups for AT&T, Dell SecureWorks, Jabil, and Verizon.
Score 8 out of 10
Vetted Review
Verified User
It is used by my department to map out solutions to problems, brainstorm new ideas, and initially map out processes.
  • Easy to move ideas around allowing you to group your team's ideas during a meeting.
  • De-clutters the meeting room, making it easier to see everyone's ideas.
  • For process mapping, the tool makes it easy to add steps to the diagram.
  • Stop having advertisements randomly pop up in Window's 10. Annoying.
  • Improve notes area, making it easier to see notes without selecting the icon.
  • Improve relationships so that you can show relationships and boundaries across multiple icons that are not in the same tree.
  • Improve linkage to Microsoft applications so that updates from Excel, Access, or PowerPoint show up automatically.
Meeting collaboration, note-taking, initial process design, initial project scope, and rollout. Not as well suited for detailed project management. Tasks are difficult to manage outside of MindManager and therefore double-entry becomes a requirement.
We use this tool a lot for mapping out processes. We will take an initial process flow, usually completed in Visio) and map out a new process using Mind Manager. We ultimately go back to Visio for the final product, but MindManager makes the mapping discussions and change management much easier. Visio offers more specifics icons, etc. for detailed process documentation.
Score 10 out of 10
Vetted Review
Verified User
Over the years, I've used MindManager for everything from creating market research reports to eLearning course development and website design. It is simply the most intuitive and logical way to organize information visually and it's become a critical tool in my outlining and writing process. It makes it a breeze to move chunks of information around spatially as a body of written work develops. I won't take on a writing project without it.
  • Visual outlining of information.
  • Moving and reorganizing information as the project evolves.
  • Flexible export formats.
  • Backwards compatibility after exporting.
  • Document comparison for easy updates and edits after export.
  • More outlining and numbering options when exporting.
Best suited for ANY writing project, especially when organizing information and outlining.
Maybe not best suited for spreadsheet work?
MindManager has made it possible for me to develop an internal website for Nike, write biofuel handling manuals, produce market research reports, and develop college-level eLearning courses, among other things. It has simply opened a realm of possibilities for creativity and professional development. It absolutely should be a tool in everyone's professional resource kit.
Score 8 out of 10
Vetted Review
Verified User
In this organization, MindMapper is used for network diagramming, applying the hierarchical and graphical nature of a mind map to research new products and developing new ideas. This software is used by small research groups to aid in brainstorming problems and building on ideas to determine solutions while brainstorming together, ensuring that everyone’s ideas are heard and recorded in a logical, easy-to-absorb manner.
  • Interface is ideal for summarizing ideas and knowledge.
  • Cross-platform compatibility allows teams in different areas with different hardware to collaborate.
  • Information can easily be updated when necessary.
  • Users had trouble assigning due dates to tasks.
  • Free alternatives like Lucidchart and Pinboard are available.
MindMapper can be the complex hierarchy of a company's matrix management. Not only does it easily create data flow charts, complex organograms, flow diagrams, and data flow diagrams, MindMapper can import information directly, live, from Excel sheets or Access databases, making the diagrams functional and current. This organization is currently using this software to monitor network status across a localized broadband system. MindMapper is available to Windows and Mac users, compared to Visio which is Windows-only. Software is expensive when compared to other applications available. For an organization with limited budget options, this may not be the ideal choice.
I appreciate the functionality to rearrange ideas visually and draw connections between related concepts or activities graphically. With ordinary text outlines, dynamic interconnections between ideas are lost. Readers have to imagine them. This application is very visual and you can use it to present, which will delight and astound your stakeholders.
May 19, 2021

Great product

Score 10 out of 10
Vetted Review
Verified User
I am a solo practitioner, but I have shared MindManager maps in consulting projects with clients and consultant partners
  • Organize a lot of information easily.
  • Track and organize website research.
  • Graphically portray information to others.
  • Create outlines for writing long complicated documents.
  • Tag information on MindManager Snap.
  • Ability to print portions of maps.
  • Better (targeted and short) training videos and training opportunities.
  • Better Help feature.
I recommend it all the time.
Score 10 out of 10
Vetted Review
Verified User
MindManager is one of our most widely used products across the organisation. It is our primary product of choice for the various functions, including client consulting, project management, solutions brainstorming, work tracking, productivity management, etc.

The reason for its ubiquitous presence is that it provides a richly capable canvas for capturing and organising all forms of data that need some form of structured and yet, still fluid organisation. It has become popular with users due to its flexibility to support a diverse range of information management needs without requiring any preparation or complex setup.
  • Workshop capture and management: a fluid data capture tool that is unsurpassed for planning and recording information captured on the fly.
  • Content planning and organisation: the ability to develop large and complex output documents by beginning with an unstructured set of ideas that gradually take on shape and structure as you progress because of the ease in which you can reorganise your thoughts and information.
  • Ability to generate output in multiple formats: being able to generate output of maps in a range of formats including Word documents, drilldown maps, table-like structures, etc. means that there is always a way of disseminating the content of maps to any audience.
  • Native iOS application.
  • Reintroduction of the web-client to allow mapping via a web browser.
  • More comprehensive images library.
MindManager is the ideal tool for all fluid and free-flow information capture. Example scenarios:
  1. You can pre-build the structure of a map for a workshop so that you can 'fill in the blanks' in front of your client rather than having to spend unnecessary time creating the structure in situ. This is especially useful as it means you don't miss the capture of important details.
  2. Developing a large document is super-easy in MindManager as you can progressively add, prune and reorganise information via drag and drop. Being able to collapse any section of the map at will means you can visualise how the overall end result will look without having to spend time scrolling through 'irrelevant' sections.
The ability to dynamically visualise and structure information is central to what we do as an organisation.

We are a consulting organisation that spends most of its time working with clients to determine their business requirements and identify solutions to meet those requirements. When we run client-engagement sessions (such as workshops), we use pre-defined mind maps that contain the key components we intend to cover in a workshop. As a consultant delivers the workshop they are able to expand and collapse sections to ensure the client can focus on the current topic at hand and not get 'lost in the noise.'

During workshops clients will often want to reorganise their needs and requirements. The ability to move whole sections of maps is incredibly easier in MindManager thereby allowing the audience to see the immediate impact of such changes - something. you cannot do well with any other form of capture medium.

Furthermore, MindManager allows the capture of rich information within a map, beyond simple text which makes the experience for the audience even more compelling. Some examples of this include:
  • The ability to attach documents such as PDFs and images in a map to ensure all relevant collateral is available directly as needed.
  • The ability to capture tasks, such as follow-up actions you want to assign to a workshop attendee.
Score 10 out of 10
Vetted Review
Verified User
Used within Enterprise Sales to map organizational charts, develop sales campaigns and strategies. Collaboration tool used with team members to organize the account information, like to external web sites, LinkedIn profiles, Google Drive documents, reports, and Salesforce opportunity records and keep everything in a single map.
  • Easily links external sources on contacts such as LinkedIn profiles, published articles etc. so that is quickly accessible and all in one place.
  • When learning new players in the org, MindManager is the fastest tool I have found to move people around in the org chart, put in topic buttons to call attention to "red flags" in a visual way. Also very easy to link people in a "power base" who are not directly in someone's reporting chain.
  • Easy to brainstorm ideas with team members, and share the link out to the team. Brings the white board session easily to the Zoom meeting and so much better than using static documents like PowerPoint, etc.
  • I find formatting a challenge. Example, make all the boxes the same format and fonts so when you add a box, it understands the format of the top level box.
  • I have played around with some of the templates but find creating my own each time is better route. The project plan template is very good but I find myself deleting boxes and again, takes more time than creating a new map every time.
  • I try to get colleagues to use MM but they are intimidated by the UI. I am really comfortable with it but to them it can look more complex than it really is.
Love the org charting, linking external documents, web pages, salesforce opportunities all in a single place. When their profile changes on LinkedIn you never have to go back and update your org because it is live linked to the map.

I like to use it to capture meeting notes and organize my next steps. I can link MS or Google docs right into the sheet, with all the data in a live map.

I used MindManger when I onboarded to a new position to organize the training topics, and add live links into materials I knew I would one day want to revisit. This made it easy for me to have all my onboarding and training information organized and available without digging through a Shared Google Drive or a sales enablement tool. I save great PowerPoints into this map for future reference too!
Demo flow: Organized the flow of a custom demo, linking value props and feature positioning. Allowed me to easily develop my presentation script once the flow was agreed upon. Saved time and the team was aligned visually while fully documenting along the way.

Territory Planning: Organize top targets into A/B/C accounts. Easily link customer case studies or proof points with the map. Easy to update as the territory builds out without recreating in a static document. I export map portions into PPT and share with leadership.
Score 10 out of 10
Vetted Review
Verified User
[We] use the product for brainstorming, project management, and documentation. It is very easy to use and allows expressing ideas and voting with team members on product design and offerings.

Word documents are great, but mind mapping allows you to fast-track ideas and get buy-in quickly. Most people hate reading manuals - this is a much easier format to consume if you are a visual person.
  • Brainstorming of ideas
  • Voting on features
  • Quick, fast documentation for those who do not like to type a lot
  • Project management - allows a catalog of resources/people that are available across multiple maps.
Simple, easy-to-use software that allows visualization of ideas, processes, workflows. Ditch writing huge product specifications with this product. Assign and track tasks easily from the same product specification.
Visualizing integration between two separate and disconnected platforms. Team members were just not getting how a file that would be transmitted between 2 platforms would keep these platforms in sync. I generated a mindmap that showed the fields in the file that tied the 2 platforms together and how a change in one platform impacted the other. Until this happened, the teams struggled to understand and the project got back on track quickly.
Pascal Gambardella | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
I extensively use MindManager in my work as a modeler and trainer. For example, I use it to create and publish concept maps and trainings. A recent feature is the ability to publish interactive mind-maps.
  • Creating mind maps and concept maps.
  • Providing an extensive set of templates to create different diagrams for many situations (e.g., strategic, project, and knowledge management).
  • Publishing maps that are accessible to anyone.
  • Ability to link maps.
  • Adding internal and external graphics to maps.
  • Ability to turn off auto-connection when topics in a free-form map get too close.
  • A more extensive internal graphics library.
  • Add a "causal loop diagram" template. It is a feedback diagram in System Dynamics.
Well-suited uses: brain-storming, creating knowledge maps, managing projects, etc. I use it to manage most of my personal information. However, I can only use it on my PC. Evernote is better at capturing information from the web using multiple platforms (PC, ipad, iphone). MindManager can help organize the concepts collected for articles and books.
People have complemented the material on my Resources Maps page and my System Dynamics page. Meetings have gone well when we used MindManager to collect information or brainstorm.
Harjit Singh, MS, MBA, PMP, CSM, LSSBB, ITILv4 | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
MindManager is the vehicle through which I transfer knowledge to my students very effectively. I use this tool not only to develop class lectures but I also use it for classroom discussions, brainstorming, and collaboration. MindManager allows me to develop interactive classroom activities very effectively for enhanced learning of my students.
  • Brainstorming
  • Root Cause Analysis
  • Project Planning
  • Knowledge Sharing
  • More capabilities for project schedule management
  • Project portfolio management
  • Integration with SharePoint and MS Project
MindManager is great tool for project planning and task management. It is also very well suited for creating impressive dashboards quickly for management reporting, status tracking, and collaboration. It is a one-stop-shop for visual overview of detailed information. I think it is also a very effective and easy to use tool for project management. Plus, it is fun to use.

MindManager may be less appropriate to some extent in large complex projects but it can still add significant value if used along with other tools for management of complex large projects.
I love MindManager. I use it to develop my classroom lectures, develop/conduct interactive group activities, conduct brainstorming, for collaboration, create stunning visual dashboards, manage tasks, map processes, managing knowledge, manage documents, develop organization charts, plan projects, performing root cause analysis, generate ideas, develop outline (blueprint of research papers and books), develop book summaries, and a lot more.
Score 10 out of 10
Vetted Review
Verified User
We use MindManager in a variety of situations: brainstorming, note taking, process design generation, process design refinement, survey design, etc. etc. It is used across our organization by all our creative professionals. It is our go to tool for thinking individually as well as collaboratively - we use it to design and facilitate conversations with our clients and partners.
  • It helps us organize our thinking both individually and collectively.
  • It allows us to signify (vote up/vote down) key pieces of our thinking and to negotiate the categorizations that we might apply
  • The ease of use and the ability to make changes on the fly in real-time allows us to keep the conversation flowing at a pace that keeps everyone engaged - super low friction
  • I confess that MindManager already has way more functionality than I use so there are no shortfalls in my experience. Perhaps one area would be the format painter? Sometimes I find that a bit finicky.
  • Linking branches on a map is sometimes a bit clunky - I find it difficult to manipulate the handles on the connectors.
  • I'm just nitpicking now...fundamentally I have no cons to offer.
I recommend MindManager to all of my clients, students, and partners. When they see how I use the tool in a live demonstration and can see how it supports the work flow and conversation, they want to try it for themselves. I have recommended MindManager to more than 40 or 50 people in the last 2-3 years.
<div>Here are three specific examples:</div><div><ol><li>Scoping and bounding a client engagement over the course of several conversations - often our clients are only able to give us time in 20-30 minute segments, and we need to maintain continuity over those meetings. We have scoped out complex client engagements using MM as the visual continuity tool with the client.</li><li>Designing public consultations - MM has helped us track the key stakeholders that must be engaged and their interests in focus. It has helped us maintain the scope of the consultation and determine formats/techniques for each target audience.</li><li>End of Project Debriefs - we use MindManager for our lessons learned. We recently ran a lessons learned session in less than a quarter of the usual time taken by using a smart prompt and a simple MM template to support content capture.<br></li></ol></div>
Score 8 out of 10
Vetted Review
Verified User
We use MindManager for every project to help detect 'issues/opportunities' before they show up and surprise us.
The use of MindManager to easily record every thought we have makes managing and executing the project much easier and with a higher rate of success.
  • Track and log ideas.
  • Find un-seen/unforeseen issues before they become major.
  • Quickly clear low hanging fruit for process improvement projects.
  • Integration with Office 365 (PowerPoint for sure).
  • Multiple users accessing the same map at the same time.
Well suited for project planning and troubleshooting complex processes.
Gathering data for projects using the template feature for standardized input is great.

Idea generation and project mapping works the best with our group of people.
Score 10 out of 10
Vetted Review
Verified User
Used for product development roadmap; software functional map; documentation, idea presentation via walkthru. I reuse the content in downstream project documents and documentation.
  • Freeform idea gathering followed by linking for organization of thoughts and software features
  • Minimizes repetition of thought nuggets
  • Allows for great extended attributes for tasking
  • Full support for markdown documents
  • More right-click intuitive suggestions for actions you might take having rt clicked on an object
Has eliminated many repetitive steps in different products to organize and flesh out details. Software functional design outlines are easy to start from basic and freeform topics that may be presented in different styles as your thought process continues. If your desired output is a markdown document then there are challenges with MindManager that require me to export to WORD and then again from WORD into a markdown document. I want a product that allows me abstract thought gathering then the ability to reorganize and add rich content to thought topics (MindManager does this very well) followed by a comprehensive export directly to a Markdown document that becomes the basis for presentations and documentation.
Dynamic ability to freely add topics as they occur to me followed by easy organization (and re-organization) into linked topics is a major time saver and does not get in the way of creative thinking. MindManager has almost eliminated the need for me to use multiple other apps to handle the creative-to-production cycle of topics and topic content.
Jeffrey Berman | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
I am currently the only MindManager user at our organization. I use it for all of my meeting notes, project management and process planning. When presenting to colleagues I use it instead of PowerPoint. After presentations I share the HTML version for users to reference.

I am able to link to all of my disparate data/files related to a project, for easy retrieval on-demand. Others in the organization have many different tools for project management, strategic planning etc., but MindManager brings everything into one workspace for me.

I've tried to use MindManager for task management, but the tools are not fully matured to compete with Jira/Trello, Microsoft Planner. The introduction of Kanban boards is a good first step, and I look forward to continued development in the area of the application. It would be great to keep all of my project management in one application!
  • Organizing & reorganizing ideas into actionable plans: the mapping workflow makes it incredibly easy to get ideas onto the page, and then group or reorganize topics.
  • Integration with Outlook: calendar items are fully linked and searchable. I use the Resource list to find notes related to a specific person instantly, even years in the past!
  • Smart filters by tags, icons or label: instantly filter down to specific types of information using a nearly limitless variety of word or icon tags.
  • Task roll-up: quickly see progress on multi-step projects.
  • Kanban view: needs more work to compete with establish task management apps.
  • Cross-map dashboards, to collect specific markers together on master map.
  • Flowcharting capabilities: still hard to use for formal flowcharts compared to other tools (e.g. Lucidchart).
  • Tech support response time: it took a very long time to get technical support on a recent ticket.
Well suited for all business planning: strategic, project and brainstorming. I have not used MindManager collaboratively, so I don't know how well it works across multiple team members for project management. Groups always appreciate when I run meeting or presentation in MindManager: all types of employees naturally understand the mapping workflow, although some prefer when I use the Outline View when I share notes.

I use MindManager to successfully manage large projects, from initial ideation and scoping, to discovery and requirements, and to follow the project through to completion and retrospective. Budgets are easy to track inside the app, but the specific day-to-day tasks are usually handled in other applications, leaving the higher-level (milestones) to be tracked in MindManager. I haven't been able to replicate the flexible of applications specifically designed for task management inside MindManager.
Our cloud data initiative, is a massive project, encompassing data governance, culture and technology across the organization. MindManager allows us to plan and share our vision with all staff levels, from c-suite to front line staff, by showing only relevant details for each audience. We are able to focus on high level topics, and drill down on the fly to a very granular level when needed.

For technical process documentation, MindManager's ability to link to external documents allows us to create a comprehensive knowledge base, accessible to all staff and external partners without a license, using the HTML export!
Score 7 out of 10
Vetted Review
Verified User
[MindManager is used for] strategic thinking.
  • Plans
  • Flexible
  • Bowtie diagrams
Life and work, shopping, planning, writing a publication, sorting data, MindManager works in all parts of my life. Just please, please give me the bowtie template so I can get rid of the other stupid [software.] How hard can it be? I have already given [MindManager] this feedback. Why send out surveys when [they do] not fix the last to-do list. Just make those bowtie risk assessment templates for me. It [takes] a million [years] and a lunch pack for me in powerpoints.
Score 10 out of 10
Vetted Review
Verified User
Using MindManager was vital to me to organize my thoughts and ideas, and for planning systems architectures for information technology, which can get very complicated. MindManager is useful in business and personal contexts. I always use it as an initial organizing tool and use it throughout a project to manage all of the details in an immensely accessible way.

Most importantly, the nature of this tool improves my thinking process.
  • Tremendously good at brainstorming ideas
  • Great at organizing and outlining plans and information
  • Great at tracking details and links to resources
  • Brings order and organization to all of your rabbit holes
  • The base ideas are very easy to use; some of the advanced ideas require training
  • Sometimes you have to watch tutorials on features not often used
MindManager is excellent for
  • brainstorming
  • organizing thoughts for a talk or presentation
  • linking to files on your computer or URLs on the internet
It is also very easy to reorder and reorganize minor or major areas of an outline.
I have organized major consulting presentations. I have used MindManager to give dynamic presentations instead of MS PowerPoint and to track details in research. MindManager has made me a better thinker, more efficient, and more organized.
Score 6 out of 10
Vetted Review
Verified User
MindManager helps organize site maps and other critical elements of our projects. This reduces the time it takes during QA as well. We primarily use the tool for planning projects and expanding our web offerings in an easy to read visualization. Huge time saver and easy to use.
  • Ease of use.
  • Functionality.
  • Integration across teams.
  • More layouts for visualization.
  • Template Sharing.
Great for building up ideas and client feedback in an organized visual environment. Not so great for project management or trying to standardize workflow for dynamic positions. If you are building websites and planning site maps this software makes a huge difference during the strategy meetings. Easy to use for communicating concepts.
Visual enhancements are critical when communicating across creative and development teams. By having software that benefits both types of users, it works as a nexus for creative and practical thinking to collaborate where otherwise would be impossible or difficult at best. Saving time and having fun is what makes this mind map software unique.
Score 5 out of 10
Vetted Review
Verified User
Project management tool for various departments including PMO. It is being used with other software which makes it possible for them to properly visualize the presentations as well as the documentation in knowledge base. My department uses it to update articles and create video icons for newly implemented software. Other departments use it to manage full projects. I haven't seen it being used for large projects though. Process flows are perhaps the element I have seen done most in MindManager.
  • Process flows.
  • Icon creation.
  • Visualization.
  • Project planning.
  • Interface looks older than alternatives.
  • Data integration is limited.
  • Setting up processes can be more automatized.
Where Visio is not good enough or where simple charts are required. It can be really good in situations where super simple charts are to be made with little data. Purchasing the software was very easy and limited version can be used to check whether it is a good fit for the organization. It also depends on the departments, if the users are not very tech savvy MindManager can significantly increase productivity. It seems to be designed for the people with little experience in project management.
We benefitted from this as a team, since it helped us in training new recruits. Our ticket numbers have been growing rapidly and without adequate knowledge base, we would not be as efficient or generate as good slas as we have been. I'd also say that the project management team have improved their processes. Some of them used to use Excel for all visualizations. MindManager is a significant upgrade.
Chetana Kakade | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
MindManager is being used across the whole Organization. It helps in planning the projects and helps us see where the project is heading. It is well structured and is user friendly. I need not take any course to learn MindManager. It explains and gets explored itself while using it.
  • Mind Manager is very well structured.
  • It is user friendly and gets explored when used.
  • The color and line effect adds to visual effects.
  • Can add more icons.
  • Make the above Ribbon smaller.
  • Make the play area bigger.
I develop Database for my Organization. It helps me a lot in planning the tables along with its primary and foreign keys. I also use this software in planning the project. It helps me visualize the next steps and helps me planning see the project running ahead. The curved lines make it more useful while connecting different parts of the project segments.
Score 10 out of 10
Vetted Review
Verified User
I am using MindManager to create Taxonomies for Pharmaceutical and Finance companies. It is quick and easy to use. I use the software in workshops with the clients and it produces amazing results. I use it also on a daily basis to organize my thoughts for the day. I cannot stress how much this has helped the creative process.
  • Organizes thoughts
  • Creates amazing visualizations.
  • Powers the brainstorming process.
  • I like the software as it is.
Taxonomies, Brainstorming, Process Flows, Organization, Filtering, and General goodness.
I am able to quickly create impressive visualizations for my clients. My clients benefit from the organization that the tool brings to the table.
Score 7 out of 10
Vetted Review
Verified User
It was really important for us to have information shared across our multiple locations, each with multiple teams doing roughly the same processes across our company. Institutional knowledge alone was costing us lots of money to replace. MindManager helped us create processes for retaining and multiplying the information across our company.
  • The workflow and process management functions of MindManager are the most valuable tools for us. MindManager does a remarkable job of creating clearly outlined institutional knowledge processes.
  • The mapping for planning and strategy is incredibly easy to use and the user interface made it easy to demonstrate and train it across our company.
  • The idea of putting things in the “parking lot” (important things we’d come back to) became a term we used around the office. “Let’s put that in the parking lot!” MindManager did a great job of making things visually appealing and easy to use.
  • Could be a little grilling at times to build everything. I would love to see some great integrations that would allow for some imports of some (simple) data.
  • The MindManager task (or “project”) management was very antiquated and needs to be improved.
  • Visually, the icons and graphics are a little tired and outdated.
MindManager is great for organizations with lots of people that will be using the same information. If you have multiple locations or departments or people who do things in a variety of ways, MindManager would not be easy administratively. The ability for anyone down the chain to speak into the process inside of MindManager would be an additional great feature. User credentialing could also be easier.
Many people are visually driven. So, allowing what would normally be text or buttons to be converted into visually appealing processes and structures is good. We had a few KPIs that were directly tied to labor efficiently. When we put the challenge to all locations to meet a specific goal, MindManager was the primary tool we used to make it happen.
Score 10 out of 10
Vetted Review
Verified User
I use MindManager routinely to organize and develop ideas for grant proposals, research manuscripts, and project activities. It is the software with which I usually begin each project because it helps create a coherent framework for a range of considerations on any given project. For some projects, I use the task features in MindManager to set due dates, allocate tasks to team members, and indicate progress on tasks. I usually do the bulk of my actual writing for grant proposals, technical reports, and scholarly manuscripts using MindManager.
  • Unlike working in a wordprocessing document, MindManager allows the user to easily navigate from section to section and reorganize these as needed.
  • MindManager's exporting function allows the user to send the work to other formats, such as Microsoft Word, for final formatting and dissemination.
  • MindManager allows easy placement of links and other external content into maps.
  • The one area where I'd like to see improvement in MindManager is the availability of tutorials on higher-level functions. There seem to be an awful lot of buttons that I don't know how to use, and the existing tutorials tend to jump into these functions assuming that I know things that I do not yet know. I'd like to be walked through from beginner-level tutorials to more advanced levels.
MindManager is ideal for preparation of grant proposals, in which you have specific criteria outlined by a sponsor and then need to basically "fill out" these different areas with your text argument.
I'm a visual thinker, and so the branched structure and ability to reorganize sections of my proposals, reports, and plans really helps me gain a better grasp on the overall task at hand.
Nancy Mejias | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
I used MindManager to create maps and charts for my teaching curriculum. It allows me to visualize all the content I need to teach and the time it will take me to accomplish the schedule. I have to change several times because of COVID-19, I could not teach certain topics, and it was easy to modify everything needed without starting a new plan and charts. I am the first one in my organization to use it.
  • Helps you to focus.
  • Good for time management.
  • Easy to visualize progress, awesome selection of diagram, charts, etc.
  • Training is required to get the most of the program.
  • Most of the functionality that I need to accomplish my goal was given.
  • More example of the use of the program for education will be helpful.
I use the program to create several curriculums with the frame. It was great. However, I am the only one using the program. Spring Education Group is managing schools nationwide, and The Sagemont School is one of them. I do not know if Spring Education Group is going to use this program. I use it as a free version.
Definitely, the visualization and structure of the information is amazing. I was able to create my curriculum and visualize the changes that I need to make without delay. Because I create three levels of the curriculum with the same content and the modification that I need to do was simple. If I use another program, it will probably take me hours to do the same.
Phil Fuster | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
I utilize MindManager to build templates and tools for my business. Everything from strategic business plans to product/offering roadmaps starts on MindManager. It is an excellent tool for organizing thoughts and building outlines, and then dropping in the content necessary to complete the plan. It is one of the better tools I have come across. I started using MM back in 1998 when I was building the business plan for funding of my internet startup. I raised $8m in funding with the business plan I built. I have used it ever since!
  • Brainstorming: Best tools for organizing ideas.
  • Business Plan/Strategic Plan development: Develop a full document by dropping in content.
  • Meeting Management: Great for capturing thoughts and tasks.
  • Product Development: Tasks, milestones, and ideas all in one map.
  • Could be improved with templates for things like proposals.
  • Direct integration into tasks on Outlook.
Strategic plan development and proposal development. It allows you to visually organize your document and manage the content sent to you but multiple users.
I have benefited throughout the last 22 years from using MindManager in building great business plans for myself or the companies I have worked for. From FedBid to Dell to Rackspace, I have used this tool to improve and refine ideas and business outcomes.
Clint Rankin | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
A couple of our depts use this for tracking progress on various projects.
  • Cost effective
  • Works well
  • Intuitive
  • Cost in some scenarios can add up.
  • Fast support can sometimes be a negative experience.
  • Updates sometimes create new issues.
It's well suited for organizations that want a cloud-based solution. Probably less appropriate for tiny companies that don't have complex processes that they need to track. Perhaps a spreadsheet or another less robust piece of software would be more appropriate
We are generally visual creatures and it's not secret that the majority learn through visual contexts. MindManager helps in this regard since it works almost solely through visual/graphical representation.
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