What users are saying about
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Top Rated
259 Ratings
784 Ratings

Notion

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Top Rated
259 Ratings
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Score 8.9 out of 100
784 Ratings
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Score 8.3 out of 100

Feature Set Ratings

  • OneNote ranks higher in 1 feature set: File Sharing & Management

Project Management

7.5

Notion

75%

OneNote

Feature Set Not Supported
N/A
Notion ranks higher in 7/7 features

Task Management

8.4
84%
18 Ratings
N/A
0 Ratings

Gantt Charts

7.5
75%
12 Ratings
N/A
0 Ratings

Scheduling

6.9
69%
12 Ratings
N/A
0 Ratings

Workflow Automation

6.0
60%
10 Ratings
N/A
0 Ratings

Mobile Access

7.8
78%
16 Ratings
N/A
0 Ratings

Search

7.5
75%
19 Ratings
N/A
0 Ratings

Visual planning tools

8.2
82%
14 Ratings
N/A
0 Ratings

Communication

7.1

Notion

71%

OneNote

Feature Set Not Supported
N/A
Notion ranks higher in 7/7 features

Chat

6.0
60%
6 Ratings
N/A
0 Ratings

Notifications

7.3
73%
14 Ratings
N/A
0 Ratings

Discussions

7.3
73%
10 Ratings
N/A
0 Ratings

Surveys

5.6
56%
3 Ratings
N/A
0 Ratings

Internal knowledgebase

9.5
95%
15 Ratings
N/A
0 Ratings

Integrates with Gmail and Google Hangouts

9.0
90%
7 Ratings
N/A
0 Ratings

Integrates with Outlook

5.0
50%
1 Rating
N/A
0 Ratings

File Sharing & Management

8.2

Notion

82%
8.4

OneNote

84%
OneNote ranks higher in 5/9 features

Versioning

8.2
82%
12 Ratings
8.5
85%
37 Ratings

Video files

7.7
77%
12 Ratings
8.0
80%
31 Ratings

Audio files

7.4
74%
8 Ratings
8.0
80%
33 Ratings

Document collaboration

9.3
93%
19 Ratings
8.7
87%
50 Ratings

Access control

8.4
84%
16 Ratings
8.7
87%
41 Ratings

Advanced security features

6.9
69%
10 Ratings
N/A
0 Ratings

Integrates with Google Drive

8.4
84%
11 Ratings
N/A
0 Ratings

Device sync

9.0
90%
9 Ratings
8.5
85%
51 Ratings

File search

N/A
0 Ratings
8.5
85%
48 Ratings

Cloud Storage Security & Administration

Notion

Feature Set Not Supported
N/A
8.0

OneNote

80%
OneNote ranks higher in 3/3 features

User and role management

N/A
0 Ratings
7.8
78%
29 Ratings

File organization

N/A
0 Ratings
8.4
84%
41 Ratings

Device management

N/A
0 Ratings
7.8
78%
27 Ratings

Cloud Storage Platform

Notion

Feature Set Not Supported
N/A
8.6

OneNote

86%
OneNote ranks higher in 3/3 features

Performance

N/A
0 Ratings
8.6
86%
46 Ratings

Reliability

N/A
0 Ratings
8.1
81%
45 Ratings

Storage Reports

N/A
0 Ratings
9.0
90%
20 Ratings

Attribute Ratings

  • Notion is rated higher in 1 area: Likelihood to Recommend

Likelihood to Recommend

9.2

Notion

92%
25 Ratings
8.9

OneNote

89%
66 Ratings

Likelihood to Renew

Notion

N/A
0 Ratings
10.0

OneNote

100%
13 Ratings

Usability

Notion

N/A
0 Ratings
9.5

OneNote

95%
10 Ratings

Availability

Notion

N/A
0 Ratings
10.0

OneNote

100%
4 Ratings

Performance

Notion

N/A
0 Ratings
8.8

OneNote

88%
6 Ratings

Support Rating

Notion

N/A
0 Ratings
8.4

OneNote

84%
22 Ratings

Likelihood to Recommend

Notion

  • Turning a basic spreadsheet (I have countless of those scattered around when researching subjects) into a database with views and filters, in a clean layout.
  • Embedding interactive tables inside a document (no duplication of information required)
  • Clean and friendly minimalistic styling
  • No additional steps required: everything you write is "live". You only have to decide whether to make a doc public or not
Stefan Boeykens | TrustRadius Reviewer

OneNote

In my opinion OneNote is a must for anyone who does business. It’s versatile, stable and sustainable. It can keep private information private - like passwords. It can be used for collaborative work - like standard operating procedures. It is fairly easy to use and far superior to pen and paper. When used for meeting notes, it can be flagged with icons that are searchable - like ideas or important items. You can even create Outlook tasks on the fly
Jill Liegghio | TrustRadius Reviewer

Pros

Notion

  • Team Collaboration. In Notion's software is the ability to see precisely who is working on a project and where. This eliminates any confusion when on calls or when working on the same project simultaneously. It is easy to tag co-workers to precise moments and build conversation streams.
  • Text Coding. When transitioning text from our Notion ideation and drafting boards to our website backends, the coding holds on all of the text.
  • Organization. Whether it's utilizing a "pin board" set up or nestling pages within pages, it is possible to keep everything organized and easy to find for every member of your team.
Garrett Lemons | TrustRadius Reviewer

OneNote

  • Because of its flexibility and ability to hold different types of content (text, images, tables), it is a great tool for collecting content from different resources and organizing it in one place.
  • Technical support analysts are using sections for their support case analysis; they paste pieces of logs, screen-shots, document their steps in troubleshooting etc., all in one section, to get the full picture yet stay organized.
  • The logic of content structure; Notebook>Section>Page>Paragraph, allows you to manage and collect all needed information by the areas of the user's responsibility. For example; each of my projects has its own section, in which each page is a task.
Anonymous | TrustRadius Reviewer

Cons

Notion

  • The search in Notion leaves something to be desired. It can be hard to find a page unless you know exactly what it is titled.
  • The sidebar and groupings of pages on the side bar can be a bit tricky to navigate.
Anonymous | TrustRadius Reviewer

OneNote

  • The table editing tools are too simplistic and lack the features found in other Office products.
  • Some content loses its rich text formatting when being pasted into OneNote. A workaround is to paste the content first into Outlook or Word and then copy/pasting that into OneNote.
  • Microsoft is moving away from a local install of OneNote, which means notebooks have to be in the cloud in Office 2019. This will actually reduce the usefulness of OneNote in some environments and opens the door to competitor products.
  • Update: Microsoft has now announced that it will continue to support OneNote 2016 through 2023. https://techcommunity.microsoft.com/t5/Office-365-Blog/Your-OneNote/ba-p/954922
Anonymous | TrustRadius Reviewer

Pricing Details

Notion

General

Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No

Starting Price

$5 per month per user

Notion Editions & Modules

Edition
Team$961
EnterpriseCustom
Personal Pro$483
  1. per year per user
  2. none
  3. per year per user
Additional Pricing Details

OneNote

General

Free Trial
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No

Starting Price

$0

OneNote Editions & Modules

Edition
Microsoft OneNoteFree
  1. none
Additional Pricing Details

Likelihood to Renew

Notion

No score
No answers yet
No answers on this topic

OneNote

OneNote 10.0
Based on 13 answers
As this is not a compulsory tool in our organization, I would say all depends on the decision makers, however since this is a part of MS Office, I am sure we will have it for as long as we will possibly need it. However, I would not be so sure, if it was a separate product
Ausrine Pasakarnyte | TrustRadius Reviewer

Usability

Notion

No score
No answers yet
No answers on this topic

OneNote

OneNote 9.5
Based on 10 answers
I find OneNote incredibly usable. I'm fairly middle of the road when it comes to tech savvy-ness. The platform was very easy to learn and explore. I like that OneNote is no clunky and offers a clean interface. This is important when it comes to deciding if a tool is usable for multiple people.
Jill Dickert | TrustRadius Reviewer

Performance

Notion

No score
No answers yet
No answers on this topic

OneNote

OneNote 8.8
Based on 6 answers
Overall, I rate OneNote's performance highly. In general, notebooks, sections and pages load quickly. OneNote integrates with other apps and info ca easily be shared/copied to and from the tool to other tools. Moreover, Notebooks tend to sync quickly meaning shared notebooks are up to date almost immediately provided there are no syncing issues.
Anonymous | TrustRadius Reviewer

Support Rating

Notion

No score
No answers yet
No answers on this topic

OneNote

OneNote 8.4
Based on 22 answers
Microsoft does an alright enough job supporting issues in OneNote and updated as of late have brought welcome features. Several years ago they were not as supportive, but current rating reflects updates as Microsoft has seemed to consolidate around the Microsoft Store app. I haven't had many issues where I directly needed to call support.
Justin Harbin | TrustRadius Reviewer

Alternatives Considered

Notion

Trello only has the Kanban board feature and is great for task management, while Notion has a vast array of features, is easier to use, and has a more visually-appealing interface. I choose to use Notion over Trello due to its increased versatility and greater customization capabilities.
Anonymous | TrustRadius Reviewer

OneNote

I tried using Evernote and it is an equally usable tool, however, I prefer the interface and capabilities of OneNote. OneNote seems much easier to use and understand. I think that may primarily be because OneNote is a Microsoft application and I am very used to using Microsoft applications such as Word, Excel, etc.I also use OneNote to keep my grocery list. It does as good of a job as the grocery list applications out there, only I like the flexibility I have with OneNote and how I specifically do my shopping.
Joel Brache | TrustRadius Reviewer

Return on Investment

Notion

  • Being able to have insight into personal OKRs feeding into companywide OKRs
  • Creating a home base for all of our different departments' internal documents for items where Google Drive doesn't make sense to house them
  • It's super great to have my task list to keep myself moving forward to my OKRs
Amy Schatzmann | TrustRadius Reviewer

OneNote

  • OneNote has become our organizational standard method of taking electronic notes (though some still prefer pen and paper.) It has been a zero cost outlay due to its freely available nature.
  • Its integration with other Microsoft Office products makes it easy to share notes and content between products, allowing for easy collaboration where needed.
  • OneNote's integration with OneDrive ensures that individual's notes are always safe and secure, taking away the tedious responsibility of backup from the user, and makes it happen seamlessly in the background.
Anonymous | TrustRadius Reviewer

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