Notion vs. OneNote

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Notion
Score 8.8 out of 10
N/A
Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.
$5
per month per user
OneNote
Score 8.3 out of 10
N/A
Microsoft's OneNote is a digital note-taking app, supporting photos, annotating, web page clipping, emailing, and synchronizing notes across devices.N/A
Pricing
NotionOneNote
Editions & Modules
Personal Pro
$48
per year per user
Team
$96
per year per user
Enterprise
Custom
Microsoft OneNote
Free
Offerings
Pricing Offerings
NotionOneNote
Free Trial
YesNo
Free/Freemium Version
YesYes
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional Details
More Pricing Information
Community Pulse
NotionOneNote
Considered Both Products
Notion
Chose Notion
I've never used OneNote, but i friend of mine did, and she told me that actually OneNote it's better for studies, cause it has a open drawing board so it's better to organize our thoughts. Even if i find those two tools similar, they have different purposes, but i think it …
Chose Notion
The other competitors all offer valuable content management tools however Notion exceeds expectations when it comes to ease of use, accessibly, versioning, structuring, integrations, and the list goes on. I have used several different tools during my career in the tech industry …
Chose Notion
The beauty of Notion is on how to best use databases, I populate all I need in one place and then I have the flexibility to adjust views as I need in a matter of seconds, I can save meeting notes, documents, project status, websites, all in one place. I can have a nice Gantt …
Chose Notion
Better search, better organised, more versatile.
Chose Notion
While Notion lacks the depth of the formulas of Coda and is less ideal for something more resembling a web application, it compensates with a generous free tier, very usable mobile app (full editing) and clean styling.

Airtable is not suitable for wiki-style document management, …
OneNote
Chose OneNote
I’ve used Wrike and OneNote within the last two years. However, I honestly prefer to use Notion because it’s just much more user friendly.
Chose OneNote
OneNote has its strength rooted in the ability to create and manage notes whereas some of the other players in the market address more niche needs, such as Notion. OneNote absolutely can facilitate note taking, semantic organization, sharing and collaboration, but if you are …
Top Pros
Top Cons
Features
NotionOneNote
Project Management
Comparison of Project Management features of Product A and Product B
Notion
8.4
22 Ratings
7% above category average
OneNote
-
Ratings
Task Management9.320 Ratings00 Ratings
Gantt Charts9.213 Ratings00 Ratings
Scheduling7.614 Ratings00 Ratings
Workflow Automation6.612 Ratings00 Ratings
Mobile Access9.418 Ratings00 Ratings
Search7.721 Ratings00 Ratings
Visual planning tools8.716 Ratings00 Ratings
Communication
Comparison of Communication features of Product A and Product B
Notion
8.6
20 Ratings
7% above category average
OneNote
-
Ratings
Chat7.97 Ratings00 Ratings
Notifications8.116 Ratings00 Ratings
Discussions8.011 Ratings00 Ratings
Surveys9.04 Ratings00 Ratings
Internal knowledgebase9.717 Ratings00 Ratings
Integrates with Gmail and Google Hangouts8.88 Ratings00 Ratings
Integrates with Outlook9.02 Ratings00 Ratings
File Sharing & Management
Comparison of File Sharing & Management features of Product A and Product B
Notion
8.4
21 Ratings
4% above category average
OneNote
-
Ratings
Versioning9.212 Ratings00 Ratings
Video files7.515 Ratings00 Ratings
Audio files7.111 Ratings00 Ratings
Document collaboration8.221 Ratings00 Ratings
Access control8.418 Ratings00 Ratings
Advanced security features7.913 Ratings00 Ratings
Integrates with Google Drive9.213 Ratings00 Ratings
Device sync9.911 Ratings00 Ratings
Best Alternatives
NotionOneNote
Small Businesses
Stackby
Stackby
Score 9.6 out of 10

No answers on this topic

Medium-sized Companies
Troop Messenger
Troop Messenger
Score 9.7 out of 10

No answers on this topic

Enterprises
Quickbase
Quickbase
Score 9.2 out of 10

No answers on this topic

All AlternativesView all alternativesView all alternatives
User Ratings
NotionOneNote
Likelihood to Recommend
9.2
(27 ratings)
8.0
(70 ratings)
Likelihood to Renew
-
(0 ratings)
10.0
(13 ratings)
Usability
-
(0 ratings)
9.5
(10 ratings)
Availability
-
(0 ratings)
10.0
(2 ratings)
Performance
-
(0 ratings)
8.8
(3 ratings)
Support Rating
-
(0 ratings)
8.7
(10 ratings)
User Testimonials
NotionOneNote
Likelihood to Recommend
Notion Labs, Inc
Notion is good for a plethora of use cases. The templates that it offers give just a few established pages for common uses but these are some of my favorites:
  • Kanban board: we use it a lot in my company to manage tasks and meetings
  • Note taking: whether in a professional or academic environment, Notion is well suited to take notes of everything regardless.
  • Software documentation: the "code" component to insert code snippets is perfect for creating tutorials and documentation for software development.
  • Finance control: I use the "my finances" template to have a proper following of my monthly transactions, which allowed me to be more responsible with my money.
  • Inventory management: Since I own multiple peripherals and general equipment, being able to have a portable inventory of all of it that includes their original value, warranty length and current state has been perfect to know when clean, maintain or straight up replace everything.
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Microsoft
In my opinion OneNote is a must for anyone who does business. It’s versatile, stable and sustainable. It can keep private information private - like passwords. It can be used for collaborative work - like standard operating procedures. It is fairly easy to use and far superior to pen and paper. When used for meeting notes, it can be flagged with icons that are searchable - like ideas or important items. You can even create Outlook tasks on the fly
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Pros
Notion Labs, Inc
  • Team Collaboration. In Notion's software is the ability to see precisely who is working on a project and where. This eliminates any confusion when on calls or when working on the same project simultaneously. It is easy to tag co-workers to precise moments and build conversation streams.
  • Text Coding. When transitioning text from our Notion ideation and drafting boards to our website backends, the coding holds on all of the text.
  • Organization. Whether it's utilizing a "pin board" set up or nestling pages within pages, it is possible to keep everything organized and easy to find for every member of your team.
Read full review
Microsoft
  • Because of its flexibility and ability to hold different types of content (text, images, tables), it is a great tool for collecting content from different resources and organizing it in one place.
  • Technical support analysts are using sections for their support case analysis; they paste pieces of logs, screen-shots, document their steps in troubleshooting etc., all in one section, to get the full picture yet stay organized.
  • The logic of content structure; Notebook>Section>Page>Paragraph, allows you to manage and collect all needed information by the areas of the user's responsibility. For example; each of my projects has its own section, in which each page is a task.
Read full review
Cons
Notion Labs, Inc
  • The increase in integrations with third parties will always promote the adoption of the platform in companies.
  • Personalization with logos and corporate colors sometimes makes the difference when selecting a tool in a corporation.
  • Having multiple functionalities for working in manufacturing companies and with devices developed by third parties encourages other companies to select Notion as their flagship tool to offer implementation packages under alliances that favor its use.
Read full review
Microsoft
  • The table editing tools are too simplistic and lack the features found in other Office products.
  • Some content loses its rich text formatting when being pasted into OneNote. A workaround is to paste the content first into Outlook or Word and then copy/pasting that into OneNote.
  • Microsoft is moving away from a local install of OneNote, which means notebooks have to be in the cloud in Office 2019. This will actually reduce the usefulness of OneNote in some environments and opens the door to competitor products.
  • Update: Microsoft has now announced that it will continue to support OneNote 2016 through 2023. https://techcommunity.microsoft.com/t5/Office-365-Blog/Your-OneNote/ba-p/954922
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Likelihood to Renew
Notion Labs, Inc
No answers on this topic
Microsoft
As this is not a compulsory tool in our organization, I would say all depends on the decision makers, however since this is a part of MS Office, I am sure we will have it for as long as we will possibly need it. However, I would not be so sure, if it was a separate product
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Usability
Notion Labs, Inc
No answers on this topic
Microsoft
I find OneNote incredibly usable. I'm fairly middle of the road when it comes to tech savvy-ness. The platform was very easy to learn and explore. I like that OneNote is no clunky and offers a clean interface. This is important when it comes to deciding if a tool is usable for multiple people.
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Performance
Notion Labs, Inc
No answers on this topic
Microsoft
Overall, I rate OneNote's performance highly. In general, notebooks, sections and pages load quickly. OneNote integrates with other apps and info ca easily be shared/copied to and from the tool to other tools. Moreover, Notebooks tend to sync quickly meaning shared notebooks are up to date almost immediately provided there are no syncing issues.
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Support Rating
Notion Labs, Inc
No answers on this topic
Microsoft
Since it is part of Microsoft Office and used across the globe there are a lot of support options available. It's quickest to just do a google search which will have plenty of articles to help you since there are so many OneNote users but as an Office customer you also have access to Microsoft support and I have had good experiences with their support (probably because I'm with a large company who is a large customer to them).
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Alternatives Considered
Notion Labs, Inc
Trello only has the Kanban board feature and is great for task management, while Notion has a vast array of features, is easier to use, and has a more visually-appealing interface. I choose to use Notion over Trello due to its increased versatility and greater customization capabilities.
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Microsoft
I tried using Evernote and it is an equally usable tool, however, I prefer the interface and capabilities of OneNote. OneNote seems much easier to use and understand. I think that may primarily be because OneNote is a Microsoft application and I am very used to using Microsoft applications such as Word, Excel, etc. I also use OneNote to keep my grocery list. It does as good of a job as the grocery list applications out there, only I like the flexibility I have with OneNote and how I specifically do my shopping.
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Return on Investment
Notion Labs, Inc
  • In just a short amount of time, the majority of my course draft has been transferred into an interactive online course, always live
  • Sufficient control over page structure gives a clean look, with sufficient means to add some personal touches
  • After a learning period, I could concentrate on the content rather than the tech
  • A huge motivational drive to learn more about no-code platforms (enthusiastic learner!)
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Microsoft
  • OneNote has become our organizational standard method of taking electronic notes (though some still prefer pen and paper.) It has been a zero cost outlay due to its freely available nature.
  • Its integration with other Microsoft Office products makes it easy to share notes and content between products, allowing for easy collaboration where needed.
  • OneNote's integration with OneDrive ensures that individual's notes are always safe and secure, taking away the tedious responsibility of backup from the user, and makes it happen seamlessly in the background.
Read full review
ScreenShots