Todoist is all you need to get things done!
I use Todoist to communicate with my contract graphic designer. This keeps track of project threads and file uploads. Much better then …
Starting at $36 per user, per year
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What is Todoist?
Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for…
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Pricing
Premium
$36
Cloud
per user, per year
Business
$60
Cloud
per user, per year
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttp://todoist.com/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Product Details
- About
- Integrations
- Competitors
- Tech Details
- FAQs
What is Todoist?
Todoist is a web-based productivity app to help users keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. With Todoist, individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari). Data is synchronized across all platforms in real time, even when offline.
Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.
Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.
Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.
Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.
Todoist Screenshots
Todoist Videos
What Is Todoist?
While many options can carry a large pricetag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Todoist is one of the best free project management software on the market.
Todoist Integrations
Todoist Competitors
- Google Tasks
- Microsoft To Do (formerly Wunderlist)
- Apple Tasks
Todoist Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android, Mobile Web |
| Supported Languages | Arabic, Chinese (cn), Chinese (tw), Danish, Dutch, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish |
Frequently Asked Questions
Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for sharing or ease of review.
Google Tasks are common alternatives for Todoist.
Reviewers rate Usability highest, with a score of 9.
The most common users of Todoist are from Small Businesses (1-50 employees).
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Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
- Pros
- Cons
- Recommendations
Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various industries. Independent contractors have utilized Todoist to effectively manage tasks for multiple clients and volunteer activities, addressing forgetfulness and looming deadlines. Small teams within companies have relied on Todoist to share important tasks and facilitate team and project organization. Field service groups in consulting firms have implemented Todoist to stay on top of tasks and follow-ups with their customers. Leadership teams have found value in using Todoist to keep each other focused and on task. Nonprofit startups have embraced Todoist as an essential tool for daily and weekly tasks, setting deadlines, and assigning responsibilities.
Finance professionals have found that Todoist helps them keep track of numerous moving pieces, preventing major problems caused by missed tasks. The software is also widely used by individuals within organizations for personal and work-related task management. With its simplicity, multiple levels of nesting, and affordability compared to other platforms, Todoist has become the preferred to-do list solution for many. It has also been adopted as a fresh and effective solution for accounting tasks in various subsections of companies, replacing tired alternatives.
Freelance writers benefit from using Todoist to track clients and projects, thanks to its two-way synchronization with Google Calendar that ensures easy access. The software handles important tasks and project work, keeping users focused and organized. Individuals across different industries rely on Todoist for day-to-day planning, long-term time management, and project organization.
The robust features of Todoist make it a central hub for project management, task delegation, and workflow management. It enables users to group projects together, attach documents, and track progress effectively. Business professionals utilize Todoist to organize various business tasks including projects, blog post ideas, business development activities, and client management while having the ability to schedule tasks for specific dates.
Todoist has also proven valuable in implementing the GTD Method of task management, helping users plan and assign assignments for staff. The software's ability to sync tasks across devices makes it convenient for consulting firms and personal use alike. Freelance photographers benefit from Todoist's organizational features as they juggle multiple ongoing projects.
Users appreciate how easily Todoist syncs between devices, allowing them to manage tasks seamlessly on their computers and phones. With Todoist, productive individuals in various departments can capture and organize their tasks, ensuring that important items are not forgotten amidst urgent priorities.
Many users have found Todoist to be the best task management
Intuitive User Interface: Users have consistently praised Todoist for its intuitive and user-friendly interface. Many users have stated that the software's design makes it easy to understand and navigate, allowing them to quickly complete tasks without any confusion or complications.
Efficient Task Management: The ability to add tasks with dates, comments, priorities, and attachments while organizing projects has been highly appreciated by a significant number of users. This feature allows users to include all necessary information and keep their tasks well-structured, ensuring a smooth workflow and enhancing productivity.
Seamless Synchronization Across Devices: Numerous reviewers have expressed their satisfaction with Todoist's seamless synchronization across multiple devices. They report that their task lists remain consistent and up-to-date without encountering any bugs or technical issues. This synchronization feature provides users with the flexibility to access and manage their tasks from any device, contributing to improved productivity.
Cons:
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Limited customer support: Several users have expressed frustration with the limited customer support provided by Todoist. Some reviewers have mentioned difficulties in getting timely assistance or resolving issues, which has negatively impacted their experience with the software.
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Lack of advanced features: A number of reviewers have noted that Todoist lacks certain advanced features that are available in other task management applications. Some users have mentioned missing functionalities such as time tracking, subtasks with due dates, and more robust project management capabilities.
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Occasional technical issues: Users have reported encountering occasional technical issues while using Todoist, such as error messages like "Request failed with status code 429." While these issues may not be widespread, they can disrupt workflow and cause frustration for some users.
Users also recommend trying Todoist quickly and comparing it to other tools like Evernote and Wunderlist. They suggest giving Todoist a chance to see if it fits their needs. Another recommendation is to start with the free version of Todoist and consider upgrading to premium if necessary. It is advised to take time to set up Todoist correctly and explore its integration with other platforms. Users suggest exploring the features of Todoist and checking out tutorials and articles on how to use them. Additionally, they recommend trying the free trial of Todoist and considering upgrading to the premium version if needed. It is also suggested to try other programs alongside Todoist to find the best app for one's workflow. Users think that Todoist is a wonderful and powerful tool that can make work easier and more productive. However, they recommend looking for other tools if mail implementation is required. Evaluating the layout of Todoist to see if it suits one's task and event tracking needs is advised. Finally, users recommend using Todoist for smaller projects or individual use rather than for larger team dynamics, as it is not a project management software.
Attribute Ratings
Reviews
(51-75 of 79)Companies can't remove reviews or game the system. Here's why
December 13, 2019
Helps keep our tasks organized and helps us complete them on time!
- See exactly what tasks I need to do.
- Organize tasks needing to be done.
- Delegate tasks to others.
- Would be great if we can put due dates in.
October 16, 2019
No more overwhelm
- Alternative to pen and paper planning.
- Can easily move tasks between projects and break things down to smaller ones.
- I like ability to prioritize and put dates with shortcuts when writing the name of the task.
- Lots of keyboard shortcuts that are helpful and save time.
- Multiplatform, you can use it as browser extension, their website, apps and in gmail.
- I don't like that you need to buy premium to use tags, such things are often available for free in competition.
- It does not have its own calendar type of feature, only couple following days, I use google calendar with it.
September 24, 2019
The best to do list you can find
- Very easy UI
- Very easy logic to manage to-do list
- No bugs found
- Haven't found anything yet.
- Everything is good.
- Nothing to complain about.
September 21, 2019
Todoist is excellent
- Organization.
- Team collaboration.
- Mobile app + web-based.
- Can't think of anything at this time!
September 21, 2019
Todoist? It's done!
- The recurring (every day/week/Tuesday/15th) scheduling is a great plus.
- The mobile app works flawlessly, in my experience.
- I like being able to group tasks under projects.
- You need to pay for Premium to add notes to work items (not a big deal, really).
- Simplicity & Ease of Use - Todoist is very user-friendly and simple to understand. They make it easy to add tasks with dates, comments, priorities, and attachments while organizing your projects. It's similar to creating a checklist!
- Apps - I have Todoist on my phone, my MacBook and my iPad and they all sync seamlessly. I personally haven't run into any bugs using these apps for three years now and they're always pushing updates through. When I'm at a conference with my iPad, I can still see all of my tasks and when I'm on the go with my phone, I can see all my tasks too. I'm not tied to my work desktop!
- Price - For $3 a month for personal use and $5 a month per user for business use, Todoist's pricing is very reasonable. They also offer a free version which is very nice as well! So if you're looking for a project management software with no frills at a low cost, Todoist could be your savior!
- Task Dependencies - Particularly for business projects, I'd love if we could make one team member's task dependent on another's where we could say "do this task 3 days after another one is complete"
- No Two Factor Authentication - For me personally, I like to keep all my passwords secure and backed up by two-factor authentication. Just wish this was something Todoist offered!
- Adding Start Date & End Date - Sometimes I set an end date farther in the future, but I'm not alerted that I need to be working on it before then to achieve that due date. If I look at the "Next 7 Days" section, I can see upcoming tasks, but ideally, I'd love to be able to set a start date and an end date so it could appear in today's tasks without needing to be completed today.
September 18, 2019
Todoist makes my to do list very easy and manageable.
- Reminder set to give user backup of areas to be covered when other staff is on vacation or out of the office.
- Keeping projects on time with main lists managed in one spot
- The referral feature where tasks can be send directly to the Todoist users project list
- Organize project list by ranking of importance controlled by user
September 02, 2019
Todoist: a swiss knife of productivity in the right hands.
- Universal shortcuts in the desktop apps reduces friction between thinking of something you need to do and actually adding it to your list.
- "Tagging" systems for projects makes assigning tasks extremely intuitive.
- Google Cal integration allows for a basically universal way of having tasks show up in your devices even if you don't have Todoist currently installed, as well as letting you use the Google API to integrate tasks for other uses (e.g.: automatically booking a meeting room for certain tasks).
- A "calendar" view would be useful although that is currently solved for us with Google Calendar integration
- Windows app will occasionally freeze with no clear explanation nor way to solve it other than force quitting.
- Task search functionality is very limited and requires precise wording to find what you are looking for.
August 16, 2019
The best free task management app
- Multiplatform task management: A well-built task management app with outstanding support on PCs, mobile devices and the web.
- Ease of use.
- Backup options - As of the date of the review, there is no option to backup your tasks or export them outside the app. There are help pages pointing to a "Backup" tab that seems to no longer exist.
- Collaboration - There are no options to collaborate on tasks or projects.
August 14, 2019
Todoist runs my life and does it well
- Tasking.
- Scheduling.
- Project management.
- Would like to be able to complete tasks via Alexa.
- No real complaints. I love it.
August 11, 2019
Todoist, the perfect, no frills task manager for teams
- Runs on all web-enabled platforms
- Clean, simple interface
- Adaptable to marketing, sales, and product/tech teams
- Great integration support
- Not enough keyboard shortcuts!
- No easy way to integrate email or calendar with tasks
- No live support options
August 10, 2019
Why Todoist Does it For Me
- Works on mobile and in the browser.
- Has the ability to link to emails for follow up.
- Syncing between devices is in near real-time.
- Time zone calendar syncing needs to improve.
- Deleted calendar items need to work better -- the issue is tied to Zapier I think.
- There's a log-in issue when Chrome updates have to be better managed.
June 24, 2019
Best to-do app but nothing more
- ubiquitous capture
- clean, modern, minimalistic design
- constant polishing (frequent updates)
- poor support of clients on older systems (MacOS Sierra)
- no start dates
- just task list (no extra task views)
January 08, 2019
Todoist: Slimmed-Down and Simple Task Management
- Todoist is great at automatically setting you up to easily create deadlines and priorities on a few clicks. This takes away the guesswork of poor user interface design and makes for more efficient workdays!
- Todoist makes it very easy to see things in a timeline manner on the main dashboard, which is nice when looking at a week's or month's work.
- Todoist sends daily reminders of what you have on your plate for the day, as well as which tasks are overdue, which is exactly the daily summary I like to have.
- Todoist does not make it easy to find a "calendar view" of the tasks-at-hand. I like being able to scroll through lists of my "Today" tasks, "The Next 7 Days" tasks, etc., but I would like to have a clearer feature where I can see a calendar of how many tasks I have on each date, and how many Priority 1 versus Priority 3 or Priority 4 tasks I have, etc., in more calendar or graph-based visuals.
- Todoist does not necessarily allow for automatic sharing of tasks, which I would prefer in such a small team at this point in time. You can share tasks one-by-one, but I think there could be strength to setting a default where you inverse the model and allow people to hide tasks as individual-view only, versus just allowing others to see what is on your plate. I think this would foster more collaboration and allow others to see what you have on your plate that they may be able to help with, too!
- Todoist doesn't have a quick-view to see which other team members have set up Todoist, and how many tasks they have as you scroll through any calendar or list views. This would be really helpful for team capacity planning and covering or leveling out work loads.
December 20, 2018
The next level to do list
- Simple, easy to use
- Quickly organize thoughts
- Ability to flag and organize as you wish
- Easily create and assign tasks to members of your team. Set due dates and quickly be able to identify which tasks are approaching the due dates and those that are past due.
- The layout of the “lists” are not the most aesthetically pleasing. Being able to customize the view would be preferred.
- The ability to separate out clients in my case is not too intuitive. Setting up the projects seems to be the best way but doesn't allow many layers such as additional tasks below each client aka project.
December 20, 2018
A no-brainer for basic task management
- It's really easy to create new tasks, categorize them, and schedule them. The scheduling is also very flexible. If I don't get everything on my list done for the day (let's be honest, that happens most of the time), it's easy to quickly reschedule my remaining tasks for the next day or the next week.
- Todoist has really solid apps for desktop and mobile. I use the apps for Mac OS and Android. They sync quickly and the design and usability between the two is very similar. I didn't have to learn drastically different flows to be able to use them both.
- Notifications are appropriately persistent. I get a mobile push notification everyday of how many tasks I have that are due (or overdue as the case may be). It holds me to account and forces me to deal with the tasks I have on my list, whether to complete them or reschedule them.
- Add more functionality to the Slack integration. I would love to pull up my task list using a Slack command and check off completed items there. Even if I couldn't mark items off, I would still love to be able to pull up my task list for the day from within Slack. Currently, I think the only thing I can do is create new tasks.
- Organizing project folders is pretty tricky. When I was setting up sub-folders, they would get all out of order very easily. It took me a while to figure out where to drag and drop a folder if I wanted to roll it up under a top-level folder.
- I would love a calendar view of my tasks, so I can see which days have a certain number of tasks and plan accordingly. The list view is fine, but the calendar grid would be useful for planning and cross-referencing with my Google Calendar schedule.
December 12, 2018
Great task management app that I use to organize and track my to-dos
- Todoist's overall design and user experience is very good, I really like it.
- It's very simple and straightforward to use it.
- I like when I can type e.g. today or tomorrow in the to-do text and it will understand that it's a deadline for the to-do.
- I wish more premium features would be available for free users.
- Would be great to have a better UI on mobile apps, as it's sometimes not that convenient to switch between projects on the mobile app.
November 28, 2018
The best To-Do software on the market, hands down
- Cross platform
- Easy to learn and use
- Can add tasks from emails different ways
- Premium version allows notes on tasks to give context when needed
- Dark mode!
- Keyboard shortcuts which are easy to learn and make adding tasks a breeze
- Affordable pricing model
- Would like a non-Google android version for non-Google android devices (Amazon Fire Tablets)
- Would like an option to create follow-up task upon completion of a task
- Logic based tasks (i.e. when task 1 is complete, then activate task 2)
- Time based priorities. Set priority 1 after 6PM, but only priority 4 before 6PM
November 23, 2018
Task management made easy!
- Love the ability to make various task lists including professional, home, shared, etc.
- Todoist has great options to assign recurring actions that have to be completed on a schedule.
- It is great that you can assign tasks to other people in order to save communication time!
- Todoist could improve its notification functionality to include push notifications on the iPhone instead of having to go to the notification center to get them.
- The desktop app is a little bit more glitchy than the mobile version.
- The paid version offers several more features but if cost is a hindrance, this could be a barrier to some.
September 14, 2018
Mid-level project management for small teams and individuals
- Creates tasks easily using human language
- Shares tasks and comments simply through email or desktop/mobile app
- Allows new users to see tasks and priorities clearly without much of a learning curve
- Only offers due dates, not defer or "start working on" dates
- Some icons are too low contrast and incredibly hard to see
- Fluctuation in paid vs premium features can make it hard to decide what account type is best for you
August 28, 2018
Todoist for To Do-ers
- The e-mail to Todoist function is super helpful
- The accumulation of "karma" points is a good motivator to get stuff done
- Todoist makes it easy to nest tasks
- I would love if the e-mail to Todoist feature was available on other plans than the paid one as keeping my inbox clean is my #1 reason for using an external to do list organizer
August 07, 2018
Want to be crazy productive? Drink the Todoist Kool-aid
- Quickly add tasks with as much detail as needed
- Integrates with tools like Gmail and Toggl for added functionality
- Classifying tasks and projects using labels and filters gives you the flexibility needed to create a system that works for you
- I wish it was easier to skip an instance of a recurring task when you're out of office or going on vacation. Instead, the only way I've found to hack around it is to change the start date each time with the every! ____ command
- I'd like a calendar or side-by-side that let's me see the number of tasks across a given week, month, etc. That would help for planning purposes
- It would be nice to see added insights about my productivity—days that are typically the most productive, types of tasks that typically take longest (integration with Toggl) or are postponed most frequently
June 28, 2018
You can get it all done!
- You can easily delegate tasks on Todoist to your employees
- It is easy to tag level of importance for task delegation as you can assign a due date with each task created
- You can have multiple lists both professional and personal, it makes it great to organize tasks on any level!
- Todoist could improve its notification features. Right now, task notifications only show up in the banner on your iPhone but not as a push notifications.
June 21, 2018
Todoist is a great, free to use, to do list manager.
- Easy to use interface
- Ability to put in to-dos for a future day
- Daily and weekly goals help you achieve more
- Premium features are not explained well
- Mac app does not sync well
May 18, 2018
Me & Todoist
- Recurring dates
- Date input
- Notes/labels