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Review: "Todoist: Slimmed-Down and Simple Task Management"
https://www.trustradius.com/project-managementTodoistUnspecified8.937101
Adam Moreschi profile photo
January 08, 2019

Review: "Todoist: Slimmed-Down and Simple Task Management"

Score 9 out of 101
Vetted Review
Verified User
Review Source

Overall Satisfaction with Todoist

Todoist is being used by every full-time team member at our software-as-a-service (SaaS) startup in the nonprofit space. We use it for daily and weekly tasks that we perform individually, so as to set deadlines and priorities, along with assigning one another tasks that relate to our individual work in each department.
  • Todoist is great at automatically setting you up to easily create deadlines and priorities on a few clicks. This takes away the guesswork of poor user interface design and makes for more efficient workdays!
  • Todoist makes it very easy to see things in a timeline manner on the main dashboard, which is nice when looking at a week's or month's work.
  • Todoist sends daily reminders of what you have on your plate for the day, as well as which tasks are overdue, which is exactly the daily summary I like to have.
  • Todoist does not make it easy to find a "calendar view" of the tasks-at-hand. I like being able to scroll through lists of my "Today" tasks, "The Next 7 Days" tasks, etc., but I would like to have a clearer feature where I can see a calendar of how many tasks I have on each date, and how many Priority 1 versus Priority 3 or Priority 4 tasks I have, etc., in more calendar or graph-based visuals.
  • Todoist does not necessarily allow for automatic sharing of tasks, which I would prefer in such a small team at this point in time. You can share tasks one-by-one, but I think there could be strength to setting a default where you inverse the model and allow people to hide tasks as individual-view only, versus just allowing others to see what is on your plate. I think this would foster more collaboration and allow others to see what you have on your plate that they may be able to help with, too!
  • Todoist doesn't have a quick-view to see which other team members have set up Todoist, and how many tasks they have as you scroll through any calendar or list views. This would be really helpful for team capacity planning and covering or leveling out work loads.
  • Todoist has helped us stay on top of important deliverables after meetings, leading us to hit our deadlines on a more timely basis using the deadline and priority features while on our laptops and phones during calls.
  • Todoist allows me to quickly assign others on my team a task, so that we are able to speak, comment, and complete things more collaboratively, thus letting us fall behind less often on important customer objectives.
  • Todoist helps me quickly re-sort my priority lists and deadlines based on new information, requests, and customer updates on a daily basis, which helps me save manual time doing so on other software or paper-based products, and saves me several minutes every day in my work.
Todoist is a little bit more straightforward of a User Experience than Trello in that it is almost strictly task-based, whereas there are several options for Trello in the "Card" views that often have confused people in my experience when sharing Trello Boards and Cards with them compared to Todoist.

Todoist is a more slimmed-down version of Asana, and while Asana has some more visualization and project-based tools that I think Todoist could benefit from, Todoist's simplicity again makes it a compelling option against Asana, especially if you don't need project-based tools and visualization for the cost of Asana.
Todoist is nice in that it is very easy and straightforward to use, which is one of the main pieces that people need in order to adopt the use of a new tool across an organization. It is very clear on how to create and complete tasks, and how to set labels, archive tasks, and assign tasks to others. So for those that are thrown off by lengthy spreadsheet project management models, Todoist is a great tool to consider, even for a trial period or demo!

Todoist would not be for someone that wants to plan out projects at-length with more typical Project Management-related software, whether particular to software development like sprints in Atlassian's JIRA, or in design or business roles in a highly visual and sharing-focused program like Monday.com. In these types of programs, you have a lot more visibility and project-focused visualization and feature sets that are required, whereas Todoist's strength really lies in getting people away from paper lists that have you constantly flipping back and forth between the pages, and get you into the digital space to keep track of things for people before, during, and after meetings, or on top of assignments that you have to hit by a particular deadline.

Todoist Feature Ratings

Task Management
7
Resource Management
5
Gantt Charts
3
Scheduling
6
Workflow Automation
5
Team Collaboration
6
Support for Agile Methodology
7
Support for Waterfall Methodology
5
Document Management
Not Rated
Email integration
5
Mobile Access
8
Timesheet Tracking
Not Rated
Change request and Case Management
Not Rated
Budget and Expense Management
Not Rated
Quotes/estimates
Not Rated
Invoicing
Not Rated
Project & financial reporting
Not Rated
Integration with accounting software
Not Rated