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Entry-level set up fee?
- No setup fee
- Free Trial
- Free/Freemium Version
- Premium Consulting / Integration Services
- Tech Details
|Deployment Types||Software as a Service (SaaS), Cloud, or Web-Based|
- Time tracking.
- Project segmentation.
- Client segmentation.
- Robust reports and analytics.
- Cross-team use and reporting.
- Tracking of new and recurring projects.
- Great integrations of other productivity apps.
- Better display of recurring tasks.
- One of my favorite tools is the Chrome extension. I can easily start the timer with a right-click as I switch projects on new tabs.
- I need to send a weekly report to my CEO of how I spent my time. I just export the CSV for the week and send it. Otherwise, it takes me an hour to put the report together.
- Importing a CSV of my customers and their expected projects each season made it very simple to log time. If it had been up to me, I would have integrated Toggl into our app for time tracking. I still might do it now that it is up to me.
- I really like being able to edit times, but sometimes I end up with a timer for an overnight. This happens when I add an entry I missed. If I enter an 11 AM entry in the afternoon, it will add it as PM, and then move the ending time to the next day.
- Excellent reporting capabilities (lots of filters)
- Friendly, pleasant UI
- Great ability to sync if working offline
- Lots of labels to apply to tracking to organize work/time
- I am genuinely trying to come up with room for improvement, but I am struggling
- Toggl is seriously my favorite tool I use as a freelancer, and they offer so much functionality for free - that's why I always write reviews
- Maybe they could make it a little easier to adjust time tracking mistakes (leaving the timer running too long) -- I have to do several clicks to fix it and I make this error frequently
I would recommend it for a person who wants to use it LIVE. People who retroactively time-track probably would not like Toggl as much as I do.
- Very easy to use
- Automatically notices inactivity when I forget to stop the tracker
- Allows to flexibly label different activities with tags, projects, customers
- Properly categorizes all activities in weekly reports
- Activity detection based on active window could work better
- Ease of use
- Integration with Asana
- Quick to deploy
- Inuitive reporting
- Data integrations could be better
- Better hierarchy within projects
It is being used by 50% of our staff. The other 50% don't work hourly, so there's no need for time tracking. The staff members that track their time get their hours report at the end of the week, and we pay them accordingly.
The business problems it solves for me are (1) productivity and (2) payroll. We need to see if we're spending the right amount of time on tasks, and/or which ones are taking us more than they should. And it goes without saying we definitely need a way to calculate hourly payroll.
- Tracks time easily (simple start/stop) within Google Chrome
- Integrates with our project management app, Todoist
- Has a great UI for gathering reports
- The Mac App is great, but sometimes I miss the notification when the Pomodoro timer goes off... I wish it were more intrusive, so to speak, so that it would be impossible to miss the end of the pomodoro session.
- I wish there was a way to automatically send reports via slack at the end of the week.
- I would love to have some different visual themes. I don't particularly like the color choices they've made after the rebrand.
- Can be categorized by description
- Can be categorized by tags
- Can be categorized by projects
- I appreciate being reminded when I haven't been active on my laptop, but sometimes that gets annoying.
- When reviewing an entry with multiple sub-segments, the main segment with the totals for all its sub-segments appears like its parts, except it has a total time and how many sub-segments there are. When it clicks open, it operates a dropdown list of each time segment, but can be confusing since they all appear similar. I have the free version, so maybe in a paid plan there are appearance enhancements.
- Great little timekeeper when a timesheet isn't necessary.
- I wouldn't use it in place of a designated or contract-required timesheet needing assorted accumulated data (maybe that's available in paid plans, but since I don't need to do, I haven't looked into that.).
- If working past midnight, the time will aggregate as a single entry rather than intuitively divide into two separate entries.
- User interface - Intuitive, simple, and easy to switch between tasks and edit time if necessary.
- Desktop app - Stays on top so no switching between screens to toggle time on and off.
- Aggregated reports - Generates easy to read, comprehensive reports for clients.
- Timer is easy to use.
- Ability to organize work by client and/or project.
- Reporting tools allow us to show our work/hours to our clients in real time.
- I'd love to see this tool as an Adobe plugin to be used within the Adobe Creative Suite as a project timer for graphic design work.
- Can manually schedule time or use timer function.
- Easy to create teams.
- Easy to create/label various projects.
- Wish reminders that it was left on came earlier.
- Reporting function can be a little confusing.
- Tracking time.
- Integration with Asana.
- Wider scope.
- Integration with more apps and programs.
- Chrome integration.
- Recording time on the app.
- Quick and easy reporting of time.
- Linking time to cost/billing.
- Linking time to invoicing e.g. connecting to something like Xero.
- Adding new clients/projects is a little cumbersome.
Not sure how well suited it is to a team environment when people have a limited amount of time on a given client/project, also not sure how well it deals with linking expenses generated on a client and to the process of invoicing for time done. If there was some way to integrate outputs versus time spent that would be even more amazing. But if you are looking for a simple, easy to use solution that enables you to track time spent both on desktop and on mobile/smartphone then there is no better place to start than with Toggl.
- Very easy to learn - the interface is simple!
- Works on multiple platforms - Chrome extensions, mobile and browser.
- There's no ability to invoice so if you need that you'll have to integrate another program.
- Having employees use a uniform text for tasks and projects for easier reporting can be difficult.
- Toggl's interface makes it simple to quickly start and stop a timer or switch to a new project. Just a few clicks and you're done.
- Toggl has a popup when your computer has been idle for a while that asks you if you want to keep that time, allocate it to a new project, or discard that time, but continue tracking time to a project you were working on before the idle time. This makes is super simple to deal with small interruptions that you don't want to track toward a project.
- Toggl also helps you by sending email reminders if you leave your timer running when you leave for the day. You also get alerts on your phone if you have the app installed and it allows you to quickly turn the timer off from the app if you don't have your computer close by.
- When I forget to track time and need to edit multiple entries at once, it would be nice to have a 'quick edit' mode where it converts to more of a spreadsheet set up where you could just type in the missing value rather than use the little edit popup for each individual entry.
- Very easy to set up and use.
- Remembers phrases you've used before to describe your work.
- Time entries are easily edited.
- When I tried to use Toggl for 2 different companies, it had a difficult time distinguishing which I wanted to use.
- In the summary tab, you can only see one week of time. You can switch between certain time frames but can't see the entire month at once because it only keeps track of time by week.
- Switching between jobs and starting and stopping time, or having the ability to track concurrently, is vital. No other application does this as well as Toggl.
- Being able to save a state is easy, and the aggregated data from all the users helps keep track of associate workflow. This is very vital to keeping our company competitive.
- The GUI could use an upgrade.
- I would like better hotkey functionality, so I don't have to use my mouse as much.
Well, all this sounds great in practice, but really we are dreadful at keeping it up.
Toggl, and products like that are reliant upon a degree of discipline which our organisation currently struggles with, but additional integrations to other regularly used products - such as Xero - make this tool priceless for people who are providing services to clients on a time basis.
- Integrations to regularly used client-facing software e.g. Xero for accountants
- Amusing blogs and customer engagement tools keep us coming back
- Brilliant reporting
- Always more integrations: specifically we would love one with Smartsheet
In companies where the discipline to mark time is lacking, Toggl cannot help. The usefulness of this tool, particularly the reporting functions can only work when the tool works (garbage in, garbage out).
- Toggl makes it super easy to identify your start and end times, total times, and tasks.
- Toggl lets you track time by project and sub-project.
- With one of the paid versions, Toggl lets you set rates, ties to your calendar for automatic time billing, send you reminders, and helps you measure project and individual profitability. We will probably buy into a paid program later in 2019. We are big fans of Toggl.
- Occasionally, I find that I have to enter time from earlier in the week. It takes more clicks to do that…
- I would love it if Toggl would work with Alexa, Siri, or Google. If it did, I would be able to say something like "Hey, Bill two hours for the ABC project this afternoon from 2 to 5" or "remind me tonight to enter my time for client XYZ." That would let me capture more hours and be more mobile.
- bill clients for the time you spend
- track the time you spend on internal projects
- understand the profitability of each client, project, and individual
- a replacement for your accounting program
- able to make recommendations on how to better spend your time
- able to track "missing" time or revenue
- Differentiate hours by Project and Client.
- Run Reports by Summary, Detailed and/or Weekly basis, into multiple formats.
- Add keywords to time entries with tags, allowing sorting entries in reports.
- The only recommendation I'd give is for each time entry to be not only longer, allowing for specifics, but also RTF, in particular HTML, expanding each entry from their currently static state to more dynamic. This would negate the need to link to Google Docs within Toggl.
As for less appropriate, I cannot envision a scenario where it would not suffice, or be too much.
- Toggl integrates smoothly across multiple devices. I can seamlessly move from the field on my phone to the office on my computer and utilize Toggl the entire time.
- It has great customization. Setting up multiple customers in a variety of ways is easy and quick to do. We haven't found something we needed that we couldn't set up.
- The reporting is clean and informative. Reports can be generated for multiple criteria.
- We haven't spent a lot of time on the team aspect of the software, but the little we've seen we wish would be a little easier to figure out.
- The desktop version of the software seems to have more limitations than any other aspect. Both the mobile app and the chrome app are extremely smooth and easy, but the desktop seems to not work quite as well.
- Lightweight interface. It is very simple to start and stop tracking.
- Categorization, tags, projects, and clients. Make it easy to categorize time tracking and pull accurate reports
- Reporting: their reporting system makes it simple to slice and dice our tracked data to get precisely the intel we need.
- Integrations: it is missing integration with our accounting software (Xero) - this is a mild pain point, but would make a great product, ideal.
- Interface design of desktop app. The desktop app is the best of any time tracking software out there, but it lacks the polish of the web and iOS interfaces.
- Toggl allows me to generate reports based on filters such as by client, by project, by staff member/user and by date range. This allows me to get billable hour reports for invoicing clients who have retainer fee agreements every other week.
- Toggl has a workspace feature, where several users can share the same sets of projects and clients. Aside from billing clients, this is useful in that it provides data which we can analyze to see how time is being spent on a particular task. This allows us to see areas where productivity can be increased, such as decreasing nonbillable hours spent by staff who have larger caseloads or to decrease hours spent on tasks that can be automated by implementation of a system or new tool. It also helps to identify where a staff member may need extra support or training if a particular task takes an unusually long amount of time for the staff member to complete.
- The ability to see other staff members recent work also allows all staff members to know who is handling a particular client's matter at a given time, or to see what the most recent stage of casework completed was. This information helps the staff communicate more easily if one person has a question about a particular client or matter. By looking at Toggl, any staff member can identify who would be the best person to relay information or client questions to.
- When I generate a report based on a long date range (as opposed to a single day or week), Toggl provides logged time entries per project, user, or client, according to my search. Each time entry in the report is itemized and includes a description. However, the date and time per entry is not generated with this data. When I create invoices, I have to manually find what day the work was done.
For offices that have complex billing structures or high volume of billable hours each billing period, I would not recommend Toggl as the primary tool for recording billable time. For a law office, I would suggest the timer and billing functions included with case management software like Rocket Matter or e-immigration.
- They have a really good and clear UI that is easy to use and understand as quickly as well as efficiently.
- It is very simple when it comes to integrating with the Chrome browser plugin that is clear as to when it is turned on and timing and when it is not.
- It answers a problem that has not been addressed in other productivity apps which is tracking what you are doing rather than trying to organize/block other sites from being used.
- It would be good, since there is a free version, to have more information on its use and how to optimize the use of the app. I had a friend who recommended this to me and who walked me through how she used it, but without it, I would be confused.
- I would appreciate it being integrated with certain apps like Facebook or Twitter so that I don't have to manually go through and click the toggle on and off button. Sometimes I'm not conscious of me being on those sites and forget to time it.
- If I were to make a setup wizard, I would include adding your first category and first task rather than having the user figure out the differences themselves.
- Notifications—when you've stopped tracking time or forgot to switch from one task to another after a significant amount of time, Toggl will alert you and ask if you want to continue tracking
- Reporting—this is where the real magic happens! Toggl's reporting and organization features, like projects and tags, offers insight into the types of tasks that consume the most time
- While I love the fact that the Chrome extension exists and can be enabled on so many sites, it can sometimes be a little buggy. When you go to track a new task, and you have a large number of projects organized in the web app, the extension doesn't always allow you to scroll down to see all the available projects. Same for tags. I also wish there was a way to delete an erroneous task from directly within the extension.
- The desktop app is a little clunky. The design could definitely be improved.
- This is minor, but when I go to toggl.com to see reporting, the location of the "Go to timer" vs. "Log out" always gets me. I think it's because I'm used to seeing "Log in" in the upper right corner so I automatically assume that "Log out" actually says "Log in" and I mistakingly click it, which annoyingly (and obviously, if I took the time to read it) logs me out.
- It is so simple to use. You want a time-tracker to be something that really operates in the background but it is there when you need it. It does that with zero friction.
- The reporting feature is A+. You can very easily look at a reporting period for clients, projects or for specific members of your team.
- The free plan provides the basic functionality required for small teams.
- Toggl is a time tracker and it does just that. Considering we utilize the free plan, I honestly can't ask for anything more.