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Microsoft Project

Microsoft Project

Overview

What is Microsoft Project?

Microsoft Project is a project management software. It provides core PM functionality, including agile workflow support and resource management. Project can be deployed in the cloud or on-premise.

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Learn from top reviewers

Microsoft Project Review

Rating: 5 out of 10
March 18, 2024
Vetted ReviewVerified User
Our company has a business that invests in land and then builds and sells houses on these plots. We use Microsoft Project for resource management and job tracking, especially ...
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Aybuke Aynur
Engineer - Research & Development
Business Development Architect
Folkart
Microsoft Project6 years of experience

App, Web, and Desktop Local Project Management

Rating: 8 out of 10
April 5, 2023
Vetted ReviewVerified User
Use : Project Monitoring, Scheduling, reporting Business Problem: To record project progress quantitatively and time consumption by getting data from third party contractors O...
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Verified user
Manager
Microsoft Project3 years of experience

Planning is a breeze with Microsoft Project

Rating: 9 out of 10
March 18, 2023
IncentivizedVetted ReviewVerified User
Microsoft Project is the tool that most helps in the planning of a large number of projects; the delivery time of projects and tasks is essential for success in all department...
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Madison Sophia Bennett
Team Lead - Information Technology
Automation specialist
technetics
Microsoft Project3 years of experience

The best software for managing large projects

Rating: 9 out of 10
March 9, 2022
IncentivizedVetted Review
Many areas of my company use Microsoft Project for project management. In my management, we use it to manage all new projects but also to test new products that will be distri...
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Fernanda Ministerio
Professional - Information Technology
Especialista de Desenvolvimento Industrial
SENAI-DN
Microsoft Project8 years of experience

Project lifecycle managed with Microsoft project.

Rating: 8 out of 10
November 17, 2021
IncentivizedVetted ReviewVerified User
It is used for Project lifecycle management across organizations to track the projects and also to manage the dependencies across the teams. It also helps in identifying the d...
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Suvit Ahuja
Manager - Information Technology
Project Manager - Digital
SHL
Microsoft Project5 years of experience
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

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Pricing

View all pricing

Project Server

$0

On Premise

Planner Plan 1

$10

Cloud
per month per user

Planner Plan 1

$10

Cloud
per month per user

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttps://www.microsoft.com/en…

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $10 per month per user
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Product Demos

Microsoft Project 2021 Overview And Features Walkthrough

YouTube
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Features

Project Management

Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation

8.2
Avg 7.6

Professional Services Automation

Features that support professional services organizations

6.9
Avg 7.5
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Product Details

What is Microsoft Project?

Microsoft Project is a project management software that helps users plan, execute, and monitor projects effectively. It includes features for managing tasks, allocating resources and budgeting. With integration into Microsoft 365, it supports real-time collaboration and data sharing. The advanced reporting and analytics tools allow users to track progress and make data-driven decisions.​

​

With Microsoft Project, users can plan projects with dynamic scheduling based on effort needed, project duration, and allotted team members. Suitable for projects of any size, Microsoft Project offers flexible deployment options, both cloud-based and on-premises, catering to a wide range of organizational needs.​

​

Microsoft Project Features

Project Management Features

  • Supported: Task Management
  • Supported: Resource Management
  • Supported: Gantt Charts
  • Supported: Scheduling
  • Supported: Team Collaboration
  • Supported: Support for Agile Methodology
  • Supported: Support for Waterfall Methodology
  • Supported: Change request and Case Management
  • Supported: Budget and Expense Management

Professional Services Automation Features

  • Supported: Quotes/estimates
  • Supported: Project & financial reporting

Additional Features

  • Supported: Work Management
  • Supported: OKRs

Microsoft Project Integrations

Microsoft Project Competitors

Microsoft Project Technical Details

Deployment TypesOn-premise, Software as a Service (SaaS), Cloud, or Web-Based
Operating SystemsWindows
Mobile ApplicationNo
Supported CountriesGlobal
Supported LanguagesArabic, Chinese Simplified, Chinese Traditional, Danish, Dutch, English, Finnish, French, German, Hebrew, Italian, Japanese, Korean, Norwegian, Polish, Portuguese (Brazil), Portuguese (Portugal), Russian, Spanish, Swedish

Frequently Asked Questions

Microsoft Project is a project management software. It provides core PM functionality, including agile workflow support and resource management. Project can be deployed in the cloud or on-premise.

Microsoft Project starts at $10.

monday.com, Smartsheet, and Jira Software are common alternatives for Microsoft Project.

Reviewers rate Gantt Charts and Scheduling highest, with a score of 10.

The most common users of Microsoft Project are from Enterprises (1,001+ employees).
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Comparisons

View all alternatives
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Reviews From Top Reviewers

View all reviews
(1-5 of 5)

Agile Development Made Easy

Rating: 10 out of 10
Incentivized
August 08, 2019
CS
Clancy Short
Software Engineer
Cloudworks (Computer Software, 201-500 employees)
Vetted Review
Verified User
Microsoft Project
3 years of experience
Use Cases and Deployment Scope
Microsoft Project is a project management tool which helps maintain the agile methodology of project development amongst the team members and company. It makes it easy to monitor developers and assign them work accordingly using Microsoft Project. It is the best way in which software development can be carried out to make most out of the resources you have.
Pros
  • Following Agile Methodology
  • Assgining Work
  • Tracking Resources
  • Documentation for Software Developed
Cons
  • Requires better documentation
  • Hard for naive or new developers
  • UI improvements
Likelihood to Recommend
Microsoft Project is very well suited for a large company where various projects are running under different teams and managers above them. It helps best track the human resources that a company has and how they are being used by the company. It increases productivity and helps track their work as well. It follows Agile methodology which is a state of the art project development lifecycle. It is not recommended for small and microscale projects as more time would be spent on managing rather than the original development.
Microsoft Project Feature Ratings
Project Management (14)
100%
10.0
Task Management
100%
10.0
Resource Management
100%
10.0
Gantt Charts
100%
10.0
Scheduling
100%
10.0
Workflow Automation
100%
10.0
Team Collaboration
100%
10.0
Support for Agile Methodology
100%
10.0
Support for Waterfall Methodology
100%
10.0
Document Management
100%
10.0
Email integration
100%
10.0
Mobile Access
100%
10.0
Timesheet Tracking
100%
10.0
Change request and Case Management
100%
10.0
Budget and Expense Management
100%
10.0
Professional Services Automation (4)
100%
10.0
Quotes/estimates
100%
10.0
Invoicing
100%
10.0
Project & financial reporting
100%
10.0
Integration with accounting software
100%
10.0
Return on Investment
  • Positive Return on investment
  • Human Resource Tracking
  • Development Tracking
  • Consumes some of your time
Usability
9
9/10 because its not recommended for small or microscale projects otherwise it is the perfect fit.
Support Rating
8
Documentation is hard to understand for new users.
Alternatives Considered
Its almost similar to JIRA but as it is less used you get more focused support from their side.
Other Software Used

The former reference software for project management

Rating: 7 out of 10
Incentivized
August 13, 2019
CB
Cristian Bodnarasec
Senior Software Development Manager
eSilicon (Semiconductors, 501-1000 employees)
Vetted Review
Verified User
Microsoft Project
5 years of experience
View profile
Use Cases and Deployment Scope
Microsoft Project was for many years the goto platform for project management at eSilicon. Most of the managers from different departments were using it to manage their projects: tasks breakdown and assignment, resource management, tracking tasks progress, etc. While it does the job well, it also has some flaws and things to improve. Due to this, there are many other tools that gained market share in the last several years and will continue to do so even more.
Pros
  • You can manage any size project and complexity.
  • The visuals of the timeline and gantt charts.
  • The way task dependencies work and the whole plan gets updated for any change you do.
Cons
  • It is so easy to mess up a complex project plan by a simple change and can take hours to fix.
  • It is lacking the collaboration that is so needed these days. You need to use Project Server for that.
  • The cost is a differentiator for many start-ups selling project management tools.
Likelihood to Recommend
For almost any project size and complexity, Microsoft Project is well suited. It saves a lot of time by helping with project team communication, tasks breakdown, task assignments, resource management, etc. However, you need more collaboration. For example, team members need to update the progress of the task in real-time themselves, so that you have better project tracking and increased visibility into the progress.
Microsoft Project Feature Ratings
Project Management (7)
72.85714285714286%
7.3
Task Management
80%
8.0
Resource Management
100%
10.0
Gantt Charts
100%
10.0
Scheduling
80%
8.0
Support for Waterfall Methodology
80%
8.0
Timesheet Tracking
N/A
N/A
Budget and Expense Management
70%
7.0
Professional Services Automation
N/A
N/A
Return on Investment
  • For many years Microsoft Project helped us manage our projects well.
  • It increased the time to market for some of the projects.
  • While it helped with our project management, the cost of this tool is not negligible.
Usability
8
Microsoft Project was for many years the reference tool when you were talking about project management software, even if it has some gaps. However, in the last several years, other tools emerged and covered those gaps and are getting more and more users. Microsoft needs to keep up with the trends as they did with adding Project Server. However, that needs a significant rework.
Support Rating
7
Did not use support for Microsoft Project.
Alternatives Considered
Smartsheet came from behind covering some of the gaps in Microsoft Project and started to become more and more popular. And for good reason, it combines the main features of project management from both Project and Project Server. It provides good user experience and it is cheaper than Microsoft Project.
Other Software Used

Microsoft Project is a time saver.

Rating: 8 out of 10
Incentivized
August 30, 2019
Verified User
Supervisor in Other
Construction Company, 201-500 employees
Vetted Review
Verified User
Microsoft Project
4 years of experience
Use Cases and Deployment Scope
It is being used by various individuals. It is nice to collaborate on schedules with each other. I also use it to figure manpower and durations based on manpower. I still feel like I'm very new at using Project and don't get to use it as often as I'd like. I'm always learning new tricks and things to make it easier to use.
Pros
  • Being able to tie tasks together so when something changes it makes it easier to track.
  • Being able to create categories for tasks and tie them all together.
  • It's nice to set holidays and not have to remember them when scheduling farther into the future.
  • I've been using it for a while but I don't get to use it as much as I'd like. The is a lot of information and help out there to learn how to use it better.
Cons
  • Linking tasks together and the whole SS-1D or FS+4D is very confusing. It usually takes me a few tries to get it where I want. There is always information to help figure this out, just need to be willing to look and ask.
  • Sorting by date and task can be confusing. At least there's always the undo button.
  • I'm always learning something new that makes using project easier and more beneficial for me. I wish I was able to use or more.
Likelihood to Recommend
I like being able to copy directly to Excel for certain items and vice versa. Linking tasks can get very confusing. It requires a lot of time up front but will save a ton of time in the long run. I'm still learning, and as I do, it becomes so much easier to use.
Microsoft Project Feature Ratings
Project Management (3)
93.33333333333334%
9.3
Gantt Charts
100%
10.0
Scheduling
80%
8.0
Mobile Access
100%
10.0
Professional Services Automation
N/A
N/A
Return on Investment
  • It saves a ton of time. A little work upfront says on the back end.
Alternatives Considered
None
Other Software Used
Users and Roles
1
I am unsure of exactly how many people us it
Support Headcount Required
I do not know. I don't deal with that area
Business Processes Supported
  • I use Microsoft Project to create job schedules
  • We use it to figure manpower based on task durations
  • We use it to figure durations based on manpower
Innovative Uses
  • We use it to calculate manpower needs based on durations of tasks to be performed
Future Planned Uses
  • I would like to learn how to use it more fully. I only use it for basic schedule building but I know that it can do so much more
Likelihood to Renew
10
I like using Microsoft Project. It simplifies building a schedule
Products Replaced
Not Sure
Key Differentiators
  • Prior Experience with the Product
The decision wasn't mine to make
Evaluation Lessons Learned
I wasn't involved
Implementation Details / Implementation Partner
  • Don't know
Implementation Issues
  • unknown
Implementation Rating
5
I wasn't part of it so I don't know
Support Rating
5
I've never used it so I don't know to say
Exceptional Examples of Microsoft Project Support
I've never used Microsoft support
Easy Tasks
  • Entering tasks and basic schedule building are very simple
  • linking tasks together is simple
Difficult Tasks
  • Linking task tasks together and trying to work off of SS or FS and figuring exactly what it is calculating from
  • I don't really understand much else other than basic schedule building so everything else seem cumbersome to me
Usability
9
For basic schedule building, which is what I primarily use it for, is great and very easy. I don't really understand much else although I would like to learn because everything I do use it for is very easy to do and learn

Microsoft Project Gets the Job Done

Rating: 8 out of 10
Incentivized
August 13, 2019
Verified User
Technician in Information Technology
Utilities Company, 51-200 employees
Vetted Review
Verified User
Microsoft Project
2 years of experience
Use Cases and Deployment Scope
We use Microsoft Project in the engineering department to manage our water jobs. This helps us coordinate different activities and make sure our projects are on time.
Pros
  • Easy to use out of the box
  • Good integration with the rest of our Office suite
Cons
  • High price
  • To use it well some training would be necessary
Likelihood to Recommend
It is useful in a Microsoft shop to keep your software catalog consistant.
Microsoft Project Feature Ratings
Project Management (14)
27.857142857142854%
2.8
Task Management
80%
8.0
Resource Management
70%
7.0
Gantt Charts
N/A
N/A
Scheduling
80%
8.0
Workflow Automation
20%
2.0
Team Collaboration
30%
3.0
Support for Agile Methodology
20%
2.0
Support for Waterfall Methodology
N/A
N/A
Document Management
N/A
N/A
Email integration
60%
6.0
Mobile Access
30%
3.0
Timesheet Tracking
N/A
N/A
Change request and Case Management
N/A
N/A
Budget and Expense Management
N/A
N/A
Professional Services Automation (4)
N/A
N/A
Quotes/estimates
N/A
N/A
Invoicing
N/A
N/A
Project & financial reporting
N/A
N/A
Integration with accounting software
N/A
N/A
Return on Investment
  • Our engineering team has gotten a lot of use out of the product. I believe ROI has been great.
Usability
7
You can start using it right away but would want some training to fully utilize it.
Support Rating
5
We haven't used this part of Microsoft Project. I believe Microsoft has good support though.
Alternatives Considered
We did not consider other products as we are a Microsoft shop and went with Microsoft.
Other Software Used

Microsoft Project - Why I love it and you should too

Rating: 10 out of 10
Incentivized
July 14, 2015
TT
Tina Thaler, PMP
Associate Principal Business Solutions Analyst
Mercy (Hospital & Health Care, 10,001+ employees)
Vetted Review
Verified User
Microsoft Project
15 years of experience
Use Cases and Deployment Scope
Project 2010 is available to any user at Mercy. However, not all project managers use it due to lack of experience or knowledge of the product. We currently use another tool to manage all our projects through the PMO, however, I perfer Project and use it daily to manage all my projects. I have found Project to be one of my best tools as a project manager. It's easy to use and with the text formatting I can have my critical task stand out. I have used Project for over 15 years and absolutely love it. I would not be able to manage all my projects and daily task as I do with out it.
Pros
  • I particularly like the ability to change my text styles. I always add a background color to my summary tasks, change the font style and color of my milestones. It makes the whole plan easy to read.
  • I also like using predecessors as much as possible so when I change the date on tasks, it automatically recalculates the downstream tasks.
  • I also like the ability to filter, showing only incomplete tasks. This is extremely helpful on large projects. I can then focus on exactly what needs to be done.
  • The ability to add recurring tasks is also very helpful.
Cons
  • At this time Project works for me and I don't see any improvements I need. However, we do not use Microsoft server addition. I used that several years ago and it needed major improvements on the resource allocation piece. Not sure if that has been corrected.
Likelihood to Recommend
I find Microsoft Project well suited for small to large projects or just managing daily tasks. Not using the server piece does not really allow to manage resources across the company. However, it does allow you to manage hours per project which is very helpful when planning out a project and estimating hours.
Microsoft Project Feature Ratings
Project Management (14)
76.42857142857143%
7.6
Task Management
90%
9.0
Resource Management
70%
7.0
Gantt Charts
90%
9.0
Scheduling
100%
10.0
Workflow Automation
90%
9.0
Team Collaboration
80%
8.0
Support for Agile Methodology
90%
9.0
Support for Waterfall Methodology
100%
10.0
Document Management
70%
7.0
Email integration
60%
6.0
Mobile Access
70%
7.0
Timesheet Tracking
20%
2.0
Change request and Case Management
50%
5.0
Budget and Expense Management
90%
9.0
Professional Services Automation
N/A
N/A
Return on Investment
  • Using project allows me to communicate to my team members on exactly what needs to be done and how long it will take. I like the ability to save it as a PDF file for those users who do not have Project. I can even create a view for each resource so they know exactly what is expected from them.
Alternatives Considered
Project is 120% better than Daptiv. I have found Daptiv to be clumsy and very user unfriendly. I only add my timesheet tasks into Daptiv and maintain my project in Microsoft Project. I only use it since it is our standard for timekeeping. I found users do not always book their time accordingly in Daptiv since it is so combersome to use.
Easy Tasks
  • Adding tasks, timelines, resources
  • Changing text styles
  • Creating views
Usability
10
It's so easy to use and I'm able to make it look however I want it to. It allows me to communicate to my team on exactly what needs to be done and when.
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