CarData Consultants vs. Expensify

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
CarData Consultants
Score 10.0 out of 10
Mid-Size Companies (51-1,000 employees)
Experts in vehicle reimbursement solutions, CarData offers Programs through Platinum Service and cloud computing technology, stating their objective is to assist corporations in making informed decisions related to vehicle reimbursement options. Founded in 1999, CarData was conceived with the objective of developing a vehicle reimbursement program for companies with multiple drivers. With offices in Denver, New York and Toronto, CarData clients range across industries, from Fortune 500…N/A
Expensify
Score 8.1 out of 10
N/A
Expensify enables users to manage expenses, pay bills, send invoices, and book travel. Supports unlimited receipt scanning and mileage tracking to next-day reimbursement, to automate preaccounting systems. - Unlimited receipt scanning: Snap a photo of any receipt and Expensify 's SmartScan technology captures the details. Also, the Expensify Card can be used to replace receipts. - Expense management: Expensify codes and submits business expenses for approval, next…
$5
per month
Pricing
CarData ConsultantsExpensify
Editions & Modules
No answers on this topic
Track
$4.99
Per Month (Free for 25 SmartScans per Month)
Submit
$4.99
Per Month (Free for 25 SmartScans per Month)
Collect
$5
Per User Per Month with Expensify Card with Pay-Per-Use Price of $10 per User per Month
Control
$5
Per User Per Month with Expensify Card with Pay-Per-Use Price of $18 per User per Month
Offerings
Pricing Offerings
CarData ConsultantsExpensify
Free Trial
YesYes
Free/Freemium Version
NoYes
Premium Consulting/Integration Services
YesNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional Details
More Pricing Information
Community Pulse
CarData ConsultantsExpensify
Top Pros
Top Cons

No answers on this topic

User Ratings
CarData ConsultantsExpensify
Likelihood to Recommend
10.0
(1 ratings)
5.0
(88 ratings)
Likelihood to Renew
-
(0 ratings)
10.0
(8 ratings)
Usability
-
(0 ratings)
7.0
(1 ratings)
Support Rating
-
(0 ratings)
8.5
(84 ratings)
User Testimonials
CarData ConsultantsExpensify
Likelihood to Recommend
CarData
CarData is well suited for outside sales reps. It really has not been less appropriate at any time. It has helped me manage my time so that I am not spending a bunch of time writing down all of my miles, therefore I can concentrate on the important aspect of my job.
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Expensify
Expensify is helpful in that employees can somewhat easily submit their expenses for reimbursement. I have had several situations where employees are confused by the process of setting up their accounts. I would also like to have reimbursement rules that make it easier for employees to consolidate their expenses onto a single report instead of letting people submit reports for single expenses with reckless abandon or just plain misunderstanding of consolidation options.
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Pros
CarData
  • Accurate measurements of travel
  • Saves time
  • Easy to use
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Expensify
  • Submitting expenses. It's easy to enter an expense, choose a category, enter the dollar amount and submit it. That's about it.
  • Uploading receipts. You can send receipts to Expensify from your phone, or upload them from your computer.
  • Entering hours worked. It's simple to move from expenses over to timesheets to submit the hours that you've worked.
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Cons
CarData
  • Once the next month starts it is hard to go back and disposition travel
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Expensify
  • The site occasionally has a glitch where it thinks a duplicate receipt is being uploaded, and it requires deleting the expense and re-entering. This happens once every 3 or 4 reports.
  • The concierge offers popups with helpful tips. It reminds me a bit of the old paperclip on Microsoft Word. Like that paperclip however, I could see it annoying some users. I haven't found the ability to turn it off.
  • It's a little confusing that expenses can be uploaded and saved onto the site, or instantly uploaded for only the report you're working on. I haven't quite figured out how why I would save the receipts on the site instead of the one-time use that I've been doing.
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Likelihood to Renew
CarData
No answers on this topic
Expensify
We like using the tool and we receive positive feedback from employees and management who use the tool. It saves time and helps us concentrate on the value adding activities so we are very likely to keep using Expensify in the future
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Usability
CarData
No answers on this topic
Expensify
Mobile works great, but let's be honest. It's just a photograph. Their OCR and human turk technology works great to scan that photo and enter the proper information. The web interface is decent and allows you to work with single expenses in great detail. What's missing is the ability to mass update expenses, and this sometimes hurts, especially if you're a heavy user of the system.
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Support Rating
CarData
No answers on this topic
Expensify
Our rep has been amazing. He has built custom reports for us that have been very time consuming and difficult. Our reps are also currently looking into new submission solutions for us that we are excited about. They came up with this and recommended it on their own without me complaining about an issue. They are about our success and are very excited about the product they offer.
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Alternatives Considered
CarData
I have not used any other products and I do not see the need for our company to shop around for other products. CarData works well for me.
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Expensify
I am unaware of any competitors, but I am VERY happy with Expensify. At this point, we are not interested in shopping for any other alternatives. The only case that we have made for switching away from Expensify would be switching to an ERP (Sage Intacct) which is capable of handling expense statement coordination on its own. That said, it is unfair to compare Expensify to Sage Intacct. Furthermore, I am not sure that Sage Intacct's Expensify-like module is better than Expensify.
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Return on Investment
CarData
  • Frees up time
  • Manages my mileage for me
  • Helps me to keep track of my day
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Expensify
  • Time spent by the AP processors on expense reports has been reduced from eight hours per week to two hours per week.
  • Errors in expense reports that make it all the way to the disbursement stage have been reduced from five per months to zero.
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