EMS for simple users

Within the Gallatin School at New York University, we use EMS to schedule our classrooms, conference rooms, studios, theater, and gallery spaces. Most recently, I developed (with the help of Brandi at EMS) a way to utilize EMS to schedule the production and operations student workers that interfaces between the desktop client and the VEMS platform.

We have streamlined our scheduling practices so students feel comfortable requesting space for their needs. Within the desktop client, I have setup users to approve specific rooms that they manage and approve.

For the staff scheduling, I created a “building” for the staff workers, and each worker is a “room” within that building. Each worker is given a VEMS acount from which they can schedule their classes and conflicts. I (as their approver) approve or deny these requests. Then, when I’m scheduling shifts, I am able to create a view where I can see our scheduled events and see which students “rooms” are available to be booked. Once booked, I can confirm their work shift via a confirmation. For a weekly schedule, I run a report under Event Schedule for each week, as well as running a Room Card report to give each student “room” a list of their shifts through the current date that is staffed.

Each school within NYU is using their own platform of EMS since schools do not share spaces within the University.