Data Loss Prevention Software

Data Loss Prevention Software Overview

Data Loss Protection and Prevention software give enterprises visibility into and control over who accesses and shares their data. DLP solutions aid DLP strategies through pre-established policy controls and detection to track data movement and prevent any unauthorized transfer, sharing, or leaks.

DLP software is used primarily to prevent internal data leaks, also known as the “insider threat.” As policy regulations become more developed and demanding, DLP solutions also help companies maintain privacy compliance. Data loss prevention tools have also expanded from focusing on networks to preventing data loss in cloud-first environments.

Some DLP capabilities are more aggressive than others. For instance, many DLP solutions will automatically encrypt company data, preventing any data leaks from being harmful, and will alert administrators when there is a suspected or proven breach. Other approaches are more intrusive to end-users, such as Zero Trust policies that prevent them from sending data to any non-trusted users in the first place. Many DLP solutions offer both passive and interventionist capabilities that companies can tailor to their needs.

There is an overlap between data loss prevention and backup & disaster recovery tools. Often, the level of control DLP software has over data transfer necessitates a preexisting backup of company data. This backup, usually via a virtual machine, reduces any reliance on endpoints to host sensitive data.

Top Rated Data Loss Prevention Products

TrustRadius Top Rated for 2022

These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. Read more about the Top Rated criteria.

Data Loss Prevention Products

(1-25 of 61) Sorted by Most Reviews

The list of products below is based purely on reviews (sorted from most to least). There is no paid placement and analyst opinions do not influence their rankings. Here is our Promise to Buyers to ensure information on our site is reliable, useful, and worthy of your trust.

Druva Data Resiliency Cloud (fomerly Druva inSync, Phoenix & CloudRanger)

Druva Data Resiliency Cloud Workforce mobility and the rise of cloud services is an essential part of any business, but it creates a number of challenges for IT. Data spread across devices and cloud services, unpredictable schedules, and varied network connections all complicate…

Veeam Backup for Microsoft 365

Veeam® Backup for Microsoft Office 365 eliminates the risk of losing access and control over Office 365 data including Exchange Online, SharePoint Online, OneDrive for Business and Microsoft Teams — so that data is always protected and accessible.

Zix Email Encryption (ZixEncrypt)

Zix Email Encryption (formerly ZixEncrypt) provides automatic email encryption and data loss prevention solution. Zix scans the content of outbound email and automatically encrypts or takes action based on user-defined policies, for any email environment to secure any mailbox beyond…

DataMotion

DataMotion

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DataMotion, headquartered in New Jersey, offers the DataMotion SecureMail Gateway, an email security gateway.

Forcepoint Data Loss Prevention

Forcepoint DLP promises to address human-centric risk by providing visibility and control everywhere your people work and everywhere your data resides. Security teams apply user-risk scoring to focus on the events that matter most and to accelerate compliance with global data regulations.…

Zscaler Internet Access

Zscaler Internet Access is delivered as a security stack as a service from the cloud, and is designed to eliminate the cost and complexity of traditional secure web gateway approaches, and provide easily scaled protection to all offices or users, regardless of location, and minimize…

Trend Micro Smart Protection Suite, with XGen

Trend Micro offers the Smart Protection Suite with XGen, an endpoint security suite including data loss prevention and mobile device protection. The Smart Prtection Endpoint Suite is the basic edition. The Smart Protection Complete Suite also includes a message security gateway for…

Key Features

  • Centralized Management (9)
    96%
    9.6
  • Vulnerability Management (9)
    95%
    9.5
  • Malware Detection (9)
    95%
    9.5
Paubox Email Suite

Paubox, headquarted in San Francisco, offers their HIPAA compliant encrypted email service, the Paubox Email Suite, which features Encrypted Email, Inbound Security with ExecProtect, and Email DLP under one subscription.

Symantec Data Loss Prevention

Symantec Data Loss Prevention (DLP) is a data loss protection option.

Teramind

Teramind helps organizations track user behaviors to detect insider threats and prevent data leaks. The software lets users monitor and record the activities of employees, remote users, external contractors both onsite and offsite in real-time. Teramind’s monitoring features can…

Forcepoint Insider Threat

Forcepoint Insider Threat is a security analytics tool for, searching, detecting and mitigating malicious or policy-violating employee behavior.

Endpoint Protector by CoSoSys

Endpoint Protector by CoSoSys is an all-in-one Data Loss Prevention (DLP) solution for Windows, macOS, and Linux computers, Thin Clients, and Desktop-as-a-Service (DaaS) platforms. The solution protects from data leaks, theft, and exfiltration, it minimizes the risk of insider threats…

Arcserve UDP

Arcserve Unified Data Protection (UDP) is designed to future-proof infrastructure by delivering data protection and disaster recovery for every type of workload. Backed by heterogeneous, image-based technology that protects to and from any target, the vendor boasts combining enterprise-…

Rewind Backups

Rewind from Third Blink Software in Ontario (dba Rewind) is a service that protects the data that is driving your ecommerce and small to midsize businesses, focusing on backing up data that lives in the cloud – specifically in apps like Shopify, BigCommerce, and QuickBooks Online.…

SearchInform Risk Monitor

SearchInform Risk Monitor provides users with an automated perceptive toolset for employee monitoring, risk assessment, and internal auditing, makes sure that corporate policies comply with regulators, and evaluates the conformity of a company’s security level to the most recent…

Digital Guardian, by HelpSystems

The Digital Guardian Platform from HelpSystems (acquired in late 2021) is a cloud-delivered data protection platform purpose-built to stop data loss by both insiders and outsiders on Windows, Mac and Linux operating systems. Additionally, Digital Guardian User Activity Monitoring…

Forcepoint Data Guard

Forcepoint Data Guard enables highly complex, bi-directional, automated data and file transfers between physically separated networks. To provide defense-grade data control at scale, Data Guard leverages a trusted operating system and security policies that enforce role and process…

McAfee Total Protection for Data Loss Prevention (DLP)

McAfee Total Protection for Data Loss Prevention (DLP) safeguards intellectual property and ensures compliance by protecting sensitive data on premises, in the cloud, and at endpoints. The solution suite includes the company's core data loss prevention components: McAfee DLP Discover,…

Trustifi - Email Security

Trustifi is a cyber security firm featuring solutions delivered on software as a service platform. Trustifi email security products provide both inbound and outbound email security from a single vendor.Trustifi states their key objective is keeping client’s data, reputation, and…

GitGuardian Public Monitoring

GitGuardian Public Monitoring allows real-time GitHub scanning and alerting to uncover sensitive company information hiding in online repositories. It monitors both organization repositories and developers' personal repositories. The solution gives visibility to developers and security…

Mimecast Information Protection

Mimecast Information Protection is a data loss prevention (DLP) solution including Mimecast Content Control & DLP Services for protection against carelessness or compromised accounts, a secure messaging service with transmission data encryption, and the Mimecast Large File Send Service.…

Azure Information Protection

Microsoft's Azure Information Protection is a solution designed to enable users to better protect sensitive information. With it, users can control and secure email, documents, and sensitive data shared outside a company. From classification to embedded labels and permissions, users…

Proofpoint Email Data Loss Prevention

Proofpoint Email Data Loss Prevention (DLP) supports outbound data transmission policy and compliance by blocking parts of outgoing email and similar content from being sent. It also restricts content, such as PCI, HIPAA, FINRA and other regulated material.

Hornetsecurity Email Archiving

Hornetsecurity promises emails in companies are archived completely automatically with their email archiving service. A simple redirection of emails is all it takes to activate the archiving service. The data centres for archiving are securely encrypted and certified. In addition,…

Symantec Information Centric Analytics (Bay Dynamics Risk Fabric Platform)

The Symantec Information Centric Analytics solution (or Symantec ICA, based on the former Bay Dynamics Risk Fabric Platform acquired by Broadcom in December, 2019) is an enterprise software solution which provides high level security risk analytics, user behavior analysis, kill chain…

Learn More About Data Loss Prevention Software

What is Data Loss Prevention?

Data Loss Protection and Prevention software give enterprises visibility into and control over who accesses and shares their data. DLP solutions aid DLP strategies through pre-established policy controls and detection to track data movement and prevent any unauthorized transfer, sharing, or leaks.

DLP software is used primarily to prevent internal data leaks, also known as the “insider threat.” As policy regulations become more developed and demanding, DLP solutions also help companies maintain privacy compliance. Data loss prevention tools have also expanded from focusing on networks to preventing data loss in cloud-first environments.

Some DLP capabilities are more aggressive than others. For instance, many DLP solutions will automatically encrypt company data, preventing any data leaks from being harmful, and will alert administrators when there is a suspected or proven breach. Other approaches are more intrusive to end-users, such as Zero Trust policies that prevent them from sending data to any non-trusted users in the first place. Many DLP solutions offer both passive and interventionist capabilities that companies can tailor to their needs.

There is an overlap between data loss prevention and backup & disaster recovery tools. Often, the level of control DLP software has over data transfer necessitates a preexisting backup of company data. This backup, usually via a virtual machine, reduces any reliance on endpoints to host sensitive data.

Data Loss Prevention Software Features & Capabilities


Data loss prevention software can differ in the specific feature sets and core capabilities, depending on the scope of the software. Some common DLP capabilities include:
  • Fingerprinting of document files and document file sources (watermarks, etc.)

  • Pattern matching capabilities allowing data to be easily and correctly identified even when encrypted.

  • Monitoring of Internet, e-mail, and instant messaging protocols

  • Archiving capabilities

  • Multiple inspection modes, both proxy, and flow-based

  • Remote device tracing and wiping if lost

  • User and network behavior analysis

Some data loss prevention solutions focus on specific at-risk environments. The most commonly specialized software areas are:

  • Email services

  • Cloud applications

  • Servers

Beyond standard protections (e.g. firewalls), advanced security may include machine learning or activity-based verification, user activity monitoring, and other methods of detecting and preventing malicious or accidental transmission of secure data.

Data Loss Prevention Solution Comparison

When comparing various DLP solutions, consider these factors:


  • Predefined policy vs. customized policy development: Data loss prevention software will vary in both the predefined policy library available out-of-the-box and the customizability of DLP policies to fit unique business needs. Compare the extensiveness of policy libraries each DLP product offers, as well as other users’ experiences applying the policies to similar business cases.

  • Integrations: DLP solutions, particularly traditional DLP, will need to be able to integrate with the company’s existing network stack and applications. Pay particular attention to how well a DLP software can integrate with the business’s database, email service, and web proxy. As cloud-first environments become the norm, also consider how well each product can provide DLP on an endpoint-by-endpoint basis.

  • Compliance focus vs. sensitive data protection: Data loss prevention vendors will vary in their focus on supporting privacy compliance and extra robust or intrusive data loss mechanisms. The compliance-focused vendors will offer better reporting and auditing support, while data protection-focused software will provide stronger capabilities for inhibiting any unauthorized sensitive data transfers.

Pricing Information

Data loss prevention software is often provided as either on-premise or cloud deployments. Cloud software ranges in price from about $5 per seat to $50 per seat or more, depending on the number of users and the contract term. Enterprise deployments usually start at about 5,000 seats.

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Frequently Asked Questions

Who uses data loss prevention?

Any business that stores or uses sensitive information and/or has to comply with privacy regulations can benefit from DLP software. Many solutions have focused on serving enterprises’ needs.

What’s the difference between data loss prevention and data backup?

Data loss prevention is a security function that prevents sensitive data leaks. In contrast, data backup prevents valuable data from being erased, deleted, or lost in hardware crashes.

How does data loss prevention work?

Data loss prevention can work by encrypting company data, establishing policies that automatically prevent data from being sent to various external or untrusted users, and notifying administrators when there is a suspected or definite breach.

Are there open-source data loss prevention solutions?

There are a range of free, open-source DLP solutions. However, they often lack the robustness of paid products, as well as the continued support and updates over time.

How much does data loss prevention software cost?

Software pricing can vary significantly depending on whether the product is on-premise or cloud-based. Cloud-based DLP software pricing can range from $5/seat/month to $50+/seat/month, usually with a minimum number of seats required.