What users are saying about
34 Ratings
7 Ratings
34 Ratings
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Score 8.6 out of 100
7 Ratings
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Score 8.8 out of 100

Feature Set Ratings

  • Celoxis ranks higher in 2 feature sets: Project Management, Professional Services Automation

Project Management

7.4

ActiveCollab

74%
8.3

Celoxis

83%
Celoxis ranks higher in 10/14 features

Task Management

9.0
90%
11 Ratings
9.3
93%
4 Ratings

Resource Management

7.0
70%
7 Ratings
7.7
77%
4 Ratings

Gantt Charts

8.8
88%
6 Ratings
7.7
77%
4 Ratings

Scheduling

6.3
63%
10 Ratings
8.5
85%
3 Ratings

Workflow Automation

7.0
70%
1 Rating
7.5
75%
3 Ratings

Team Collaboration

8.0
80%
12 Ratings
7.3
73%
4 Ratings

Support for Agile Methodology

7.0
70%
7 Ratings
9.0
90%
1 Rating

Support for Waterfall Methodology

7.0
70%
1 Rating
10.0
100%
1 Rating

Document Management

8.1
81%
7 Ratings
8.0
80%
2 Ratings

Email integration

8.4
84%
8 Ratings
9.0
90%
2 Ratings

Mobile Access

3.0
30%
9 Ratings
6.0
60%
1 Rating

Timesheet Tracking

9.9
99%
8 Ratings
8.5
85%
3 Ratings

Change request and Case Management

8.8
88%
7 Ratings
9.0
90%
2 Ratings

Budget and Expense Management

5.9
59%
6 Ratings
8.0
80%
3 Ratings

Professional Services Automation

7.5

ActiveCollab

75%
8.3

Celoxis

83%
Celoxis ranks higher in 3/4 features

Quotes/estimates

6.9
69%
7 Ratings
8.5
85%
3 Ratings

Invoicing

6.9
69%
6 Ratings
7.0
70%
2 Ratings

Project & financial reporting

8.4
84%
6 Ratings
7.5
75%
3 Ratings

Integration with accounting software

7.9
79%
4 Ratings
10.0
100%
1 Rating

Attribute Ratings

  • Celoxis is rated higher in 1 area: Likelihood to Recommend

Likelihood to Recommend

8.0

ActiveCollab

80%
12 Ratings
8.7

Celoxis

87%
4 Ratings

Support Rating

7.1

ActiveCollab

71%
6 Ratings

Celoxis

N/A
0 Ratings

Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well 1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy. 2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote. 4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page. 5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etc Scenarios where ActiveCollab did not work well 1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that. 2) Sorting capability is not their under invoicing 3) It did not work well for larger teams 4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












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Celoxis

Celoxis is a great option if you are looking for an affordable, easy to use, easy to integrate project manegement solution. It is very powerful for waterfall project management. I evaluated more than 15 platforms and could not find any with a close evaluation in terms of cost-benefit to Celoxis. Of course there are more powerfull tools, for 10 times the price. So far, for project management, there hasn't been a requirement I haven't been able to solve with some work. It really lacks features for Agile methodologies, even if it provides a Kanban view, so far it doesn't provide and additional agile artifacts. If an organization has already reached a very mature project management practice and needs to improve on program and portfolio management, Celoxis won't provide any useful feature. If the organization has the resources (skills and time mostly) to develop some workflows and customization, it might work but with a limit. Hopefully Celoxis addresses these features in the near future.
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Pros

ActiveCollab

  • Great for project and task assignments, project workflow and communications.
  • Solid web-based platform that doesn't require software downloads, also includes great mobile platform.
  • Great reporting tools for managing billing, estimating, project workflow and other essential project details.
  • Allows for both the agency and its clients to interact on a single platform using role-specific permissions.
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Celoxis

  • Project planning
  • Time log
  • Efforts analysis vs plan
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Cons

ActiveCollab

  • Does not maintain default categories for tasks
  • Makes information difficult to share with others not on AC
  • Relies on other people to track their time correctly in categories for estimates
  • Mobile app is very hard to use and not user-friendly if you are working with multiple projects
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Celoxis

  • Support is at times slow to respond.
  • Not new user-friendly.
  • Not able to pull in closer or zoom the interface.
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Pricing Details

ActiveCollab

Starting Price

$7 per member/per month

Editions & Modules

ActiveCollab editions and modules pricing
EditionModules
Self-Hosted Plan$999.001
ActiveCollab Project Management$7.002

Footnotes

  1. license
  2. per member/per month

Offerings

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services

Entry-level set up fee?

Optional $6.25

Additional Details

Celoxis

Starting Price

$25 per user, per month

Editions & Modules

Celoxis editions and modules pricing
EditionModules
On-Premise$4501
SaaS$252

Footnotes

  1. per user, one time
  2. per user, per month

Offerings

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services

Entry-level set up fee?

No setup fee

Additional Details

Duration and Volume discounts (For SaaS) Volume discounts (For On-Premise) Free Support for 1st year (For On-Premise) Low TCO with multi-OS, database support (For On-Premise) Free Client-logins and "email-only" users One hour complimentary Celoxis Administrator course

Support Rating

ActiveCollab

We have not required support for ActiveCollab as it works pretty seamlessly. We didn't have any issues with using the platform or with any billing issues. The self-service aspect of the platform is robust and easy to navigate so we have not encountered any errors that required assistance from the support team.
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Celoxis

No answers on this topic

Alternatives Considered

ActiveCollab

ActiveCollab is easier to use and simpler in its setup. It has the right mix of features and simplicity. It's also project-oriented which is important for our workflow. Other tools are often too task-oriented, making it hard to track projects. Overall, ActiveCollab has a great mix of simplicity with good features.
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Celoxis

I used an evalaution matrix built with input of several stakeholders in the company. In the end the matrix included 100 features (non of them was price related). The matrix was heavily focused on waterfall project management, agile related features were only 5 out of 100 features. Features were labeled as mandatory, required or optional. Products which lacked a mandatory feature (like providing technical support) were disqualified. Then a price vs features evaluation was made and only the products with the best combination were seleced to continue: Celoxis, ITM Platform and Mission Control. A final technical evaluation was made comparing the full evaluation but also the evaluation of only the 40 required features. Overall, Celoxis was the better evaluated (76% vs 65% of the second place), for the 40 required features, Celoxis got 91% against 78% of number 2. In the end we chose Celoxis even when it had higher licensing cost.
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Return on Investment

ActiveCollab

  • Allows our team to stay organized and keep conversations on tasks.
  • The To-Do List email every morning helps me mentally prepare and know exactly what I should be doing as soon as I start work.
  • Powerful and useful integrations save lots of time (Google Drive, Slack, Dropbox, Zapier and more!).
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Celoxis

  • Positive in most cases
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Screenshots

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