What users are saying about

ActiveCollab

18 Ratings

Deltek Ajera

8 Ratings

ActiveCollab

18 Ratings
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Score 7.8 out of 101

Deltek Ajera

8 Ratings
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Score 5.9 out of 101

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Likelihood to Recommend

ActiveCollab

Active Collab is great for small teams who want a web-based project management platform to help them on their day-to-day workflow tasks, billing, estimations, vendor assignments and even client communications. It is also great for agencies with users who are sometimes remotely working. Active Collab starts to show shortcomings when you have an immense amount of projects in the system (1000+), and, being a web-based platform, can sometimes experience downtime.
Jorden Beatty profile photo

Deltek Ajera

Ajera is great for small firms in the AE industry. I would not use Ajera if you are not in the AE industry or if you are a very large company. It is the perfect software for those small companies that can not get the information they want from QuickBooks type softwares.
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Feature Rating Comparison

Project Management

ActiveCollab
7.4
Deltek Ajera
8.6
Task Management
ActiveCollab
9.3
Deltek Ajera
9.1
Resource Management
ActiveCollab
7.5
Deltek Ajera
7.6
Gantt Charts
ActiveCollab
6.1
Deltek Ajera
9.1
Scheduling
ActiveCollab
6.5
Deltek Ajera
7.2
Workflow Automation
ActiveCollab
7.0
Deltek Ajera
8.6
Team Collaboration
ActiveCollab
8.6
Deltek Ajera
8.2
Support for Agile Methodology
ActiveCollab
6.7
Deltek Ajera
9.1
Support for Waterfall Methodology
ActiveCollab
7.0
Deltek Ajera
9.1
Document Management
ActiveCollab
8.9
Deltek Ajera
8.4
Email integration
ActiveCollab
8.0
Deltek Ajera
Mobile Access
ActiveCollab
6.8
Deltek Ajera
8.7
Timesheet Tracking
ActiveCollab
8.5
Deltek Ajera
8.9
Change request and Case Management
ActiveCollab
5.3
Deltek Ajera
8.6
Budget and Expense Management
ActiveCollab
7.1
Deltek Ajera
8.9

Professional Services Automation

ActiveCollab
6.3
Deltek Ajera
8.7
Quotes/estimates
ActiveCollab
5.8
Deltek Ajera
7.1
Invoicing
ActiveCollab
6.6
Deltek Ajera
9.2
Project & financial reporting
ActiveCollab
7.7
Deltek Ajera
9.2
Integration with accounting software
ActiveCollab
5.1
Deltek Ajera
9.0

Pros

  • Project Management - Makes it very efficient to manage projects using Gantt Charts, daily email reports and custom reports!
  • Collaboration - Allows to collaborate with team members, tag them in tasks, send files/attachments.
  • Task delegation - With just 2 clicks you can delegate tasks to other team members/users.
Ali Zakeri profile photo
  • Widgets are the best feature of Ajera. Designers can make tiny reports for the entire company, or for one or two individuals. These little reports are the first things that the employee sees when they log in. Viewers of the reports are able to filter, sort, group, print or export the widget without impacting the other users. Deltek has been releasing new features that allow the editing of data in widgets. You can now create new projects or edit timesheets from the widgets.
  • Credit card importing and credit card reconciliation in Ajera has greatly decreased time spent by administration. You can import credit card transactions from your credit cards. It saves on data entry, and it is easy to see what receipts you are missing when you get the statement.
  • Mobile timesheets and expense reports help engineers or other users enter their time and expenses as they are on the go. They can take pictures or receipts or submit their timesheet from home.
  • The Project Command Center is a one stop fountain of information. Everything the project manager wants to know about a project can be found here. You can also add custom fields that allow you to tract addition information.
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Cons

  • Search functionality - The search functionality is not so promising and I'm unable to find the tasks/items that I need even though I use the keywords that are in the ticket/comments -- Definitely something that needs to be improved.
  • No snooze functionality for tasks - If you work on multiple projects and deal with large number of tasks/tickets then things can get messy in your "workspace." An easy feature that can resolve this is to add snooze functionality. That way users can snooze tasks and optimize their workspace until when they really need to work on the task.
  • No ability to color code tasks - I'm a visual person and deal with a large number of tasks on ActiveCollab. Seeing my huge pile of tasks in the same color makes me lose track of things and slows me down. It would be very helpful for me if task color coding was added to Active Collab -- I'm sure there are others out there who benefit from this feature, too!
Ali Zakeri profile photo
  • The complaint I here from our employees is often that there is a lot of Data entry. However, looking at the levels of data entry we saw when shopping for software, Ajera was one of the least.
  • Custom fields in Ajera are great. But it would be nice if there was more options for how they appear on the page.
  • About once a year there is a big update to Ajera with new features. Usually right after the update, there are a few glitches in the software. However, Deltek always releases corrections very quickly.
No photo available

Alternatives Considered

Certainly, each of them has a particular advantage, which in the end makes it unique. ActiveCollab also belongs to a group of platforms created to be represented in particular, its way of project management is superior to JIRA or Trello. With this software, the work is more controlled and organized.
Daniel Pacheco profile photo
We have used Quickbooks and Excel in the past. Ajera is the next step for the AE Industry who needs more information from their software. We were able to move all of our Excel reports into Ajera. We do still export to Excel from time to time. Ajera is a database software. If you are familiar with databases, you understand that there are some things that are simpler to do in Excel
No photo available

Return on Investment

  • ActiveCollab allowed me to get rid of spreadsheets and physical reports that always take away a lot of time.
  • The automation of the management processes of the company is fantastic thanks to ActiveCollab.
  • The whole team has focused more on the execution of its activities.
Daniel Pacheco profile photo
  • Employees are able to send invoices immediately when clients request them.
  • Administration has had more time to handle our growth from time saved from credit card and bank reconciliation.
  • We are able to get a snapshot of every project quickly and instantly see where we are on a project,
No photo available

Pricing Details

ActiveCollab

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
ActiveCollab Editions & Modules
ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
5
$251
30
$992
60
$1993
Infinte
$2994
15
$495
1. 5 members per month
2. 30 members per month
3. 60 members per month
4. Infinite members per month
5. 15 members per month
Additional Pricing Details

Deltek Ajera

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Deltek Ajera Editions & Modules
Deltek Ajera
Additional Pricing Details