Workflow1A workflow is a series of related tasks, which take place in a sequence. Typical workflows route a document through a series of steps for approval or editing, or updating and are often implemented entirely in Enterprise Content Management (ECM) systems.Formstack1 Tracker3 Flow7 Logix Process Director8 Cloud BPM9 Digital Business Platform10 BPS12 TAP Workflow Automation13 for G Suite15 36516 Spreadsmart24*Modal CDI Collaborate25

Workflow Software

Workflow Software Overview

What is Workflow Software?

A workflow is best understood as a series of related tasks, which take place in a sequence. Typical workflows are document-centric and route a document through a series of steps for approval, updating, or editing. Workflows can be invaluable in multiple scenarios, such as document approval, HR (i.e. onboarding a new employee), CapEx approval, IT service, expense report process, claims, and more.

Workflow software helps create, automate, and track the tasks involved with workflows. This software is designed to be used by non-coders. Simple drag and drop graphical user interfaces (GUIs) allow almost any user to create an automated workflow. The automated workflow will route the document to the appropriate users and software systems. Dashboard reports then update the workflow progress, including any delinquent steps in the process.

Benefits of Workflow Software

Companies today do a lot of repetitive manual tasks that can benefit from workflow automation. Some of the benefits of workflow software include:

  • Process optimization

  • Monitoring and control of processes

  • Increased efficiency

  • Increased visibility to bottlenecks or constrained resources

  • Reduce errors

  • Reduce response time to the customer

  • Creation of audit trail

Workflow Software vs. BPM and ECM

Workflow management is similar, but differs from process management. A workflow is a sequence of activities needed to complete a specific task, whereas a process is a series of repeatable actions to achieve a goal. Workflow software automates workflow management, while Business Process Management (BPM) software streamlines all business processes and workflows to create a more agile and efficient business.

There is also some overlap between workflow software and Enterprise Content Management (ECM). One of the key objectives of an ECM system is to improve workflows, but an ECM system also is concerned with other objectives, including information governance and managing unstructured documents.

Workflow Software Features & Capabilities

Most workflow software on the market should include the following features to help create, automate, and track workflows:

  • Graphical workflow builder (drag and drop) builder

  • On-the-fly changes to workflows or forms

  • Create task and workflow interdependencies

  • Workflow progress tracking and reporting

  • Approval process management, including defining user roles and responsibilities

  • Automatic escalation management

  • Process enforcement and compliance tracking

  • Third party integrations (CRM, Sharepoint, etc)

  • Reporting and analytics

  • Import/Export of data

  • Document management

  • Multi-party collaboration

  • On-premise or cloud based installation

Pricing Information

Standalone workflow software is usually priced per user per month. Prices start between $9 and $60 for a single user. Alternatively, a few vendors charge per automated workflow, starting at $500 per month for up to 5 workflows. Take advantage of the free trials most vendors offer to ensure the software will meet your company’s needs.

Workflow Products

Listings (1-25 of 40)

Top Rated
127 Ratings

Formstack is an online form building solution. Its drag-and-drop web form creator gives digital marketers a tool for online data collection and engagement. Users can collect payments and pass form data to popular marketing apps through third-party integrations. With Formstack, users can capture r...

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137 Ratings

Monday is a project management tool. Monday includes productivity features such as customizable workflows, time tracking, automated notifications, dependencies, integrations, and timeline views. The tool is highly customizable and adaptable to various workflows and team sizes.

Comindware Tracker

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47 Ratings

Comindware Tracker is a business process management software centered on worklows to build automations. Comindware Tracker implements a drag-and-drop interface along with Excel-style rules and forms.

41 Ratings

KiSSFLOW is a cloud-based business process management and workflow management software designed to enable users to create an unlimited number of automated business applications with a through a simple user interface.

12 Ratings

With Skuid’s front-end rapid application development platform, anyone can create made-to-order applications quickly and with minimal code. More than five million users across 32 countries use Skuid to engage with each other, with their data and with new customers in meaningful ways. Sign up for a...

17 Ratings

Come as you are. Do what you love. At Microsoft we help people and businesses throughout the world realize their full potential. We make this simple mission come to life every day through our passion to create technologies and develop products that touch just about every kind of customer. W...

2 Ratings

Integrify provides low-code workflow management software for automating business processes and supporting digital transformation. Integrify also offers consulting and development services to help companies implement and expand their use of workflow automation.

3 Ratings

WEBCON Business Process Suite is a comprehensive solution for Microsoft SharePoint. The solution offers a multilingual SharePoint based interface with dedicated mobile access to tasks and documents. Its graphic process designer helps the user configure and draw business process scenarios and sup...

4 Ratings

inMotionNow provides an all-in-one work management solution (inMotion) that is designed for creative and marketing teams. The vendor says that its solution combines creative brief management, project management, online proofing, and reporting into a single easy-to-use solution.

Our brand vision is to provide innovative and creative solutions with the use of state-of-the-art technology to unleash the creativity in everyone. Create, Mash, and Inspire. The tagline reflects our mission to promote and enhance creativity using our digital content creation solutions. Kdan Mobi...

2 Ratings

Enboarder headquartered in Sydney offers their HR workflow automation suite with inbuilt employee engagement features. Enboarder is designed to smooth the employee onboarding process, integrating with a wide range of applications including ATS and HR systems (SuccessFactors, SmartRecruiters), ele...

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FormFast provides electronic form and workflow automation software for hospitals and other healthcare organizations. The company was founded in 1992 and is headquartered in St. Louis, Missouri.

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WorkflowGen is a process design and automation solution that is designed to enable companies to quickly optimize and implement business processes while providing powerful, cutting-edge integration features to meet the demands of digital transformation. With WorkflowGen, process designers create w...

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frevvo is a point-and-click workflow automation platform. It automates online forms & approval workflows for a wide array of business verticals including HR, Finance, Higher Education, and K-12 Schools. According to the vendor, it transforms expensive, manual processes into fully automated, s...

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Parsable in San Francisco offers their workflow authoring platform for mobile workforces, which also supports status checking and digital oversight of task completion, and other tools for mobile work execution.

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Fluix is a platform to manage business processes and streamline the document flow between field workers, customers and back office. Fluix Elements: Workflows & Integrations - Automate workflows between your mobile workforce, customers and office managers- Integrate with a cloud storage of y...

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Apex CoVantage headquartered in Herndon offers ProTrak to publishers as a production workflow management tool.

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Swiss company Evalueserve offers Spreadsmart, a workflow tool that extracts financial data from documents and enters into pre-defined templates, as well as provide other functionality like convenant monitoring, alerting when updates are needed, and features to speed credit decisioning and other p...