ActiveCollab vs. QuickBooks Online Advanced

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
ActiveCollab
Score 4.7 out of 10
N/A
Active Collab is a project management solution built around features such as task management, collaboration, time tracking, and invoicing.
$7
per member/per month
QuickBooks Online Advanced
Score 8.0 out of 10
N/A
QuickBooks Online Advanced is a SaaS-based accounting software designed to scale with growing businesses. It includes the functionalities of QuickBooks Online, as well as more robust business analytics, customization, and resource management.N/A
Pricing
ActiveCollabQuickBooks Online Advanced
Editions & Modules
ActiveCollab Project Management
$7.00
per member/per month
Self-Hosted Plan
$999.00
license
No answers on this topic
Offerings
Pricing Offerings
ActiveCollabQuickBooks Online Advanced
Free Trial
YesYes
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
YesNo
Entry-level Setup Fee$6.25 per member, per month, annual billingNo setup fee
Additional Details
More Pricing Information
Community Pulse
ActiveCollabQuickBooks Online Advanced
Top Pros
Top Cons
Features
ActiveCollabQuickBooks Online Advanced
Project Management
Comparison of Project Management features of Product A and Product B
ActiveCollab
3.7
13 Ratings
68% below category average
QuickBooks Online Advanced
-
Ratings
Task Management6.212 Ratings00 Ratings
Resource Management1.08 Ratings00 Ratings
Gantt Charts3.07 Ratings00 Ratings
Scheduling1.011 Ratings00 Ratings
Workflow Automation7.01 Ratings00 Ratings
Team Collaboration6.613 Ratings00 Ratings
Support for Agile Methodology7.07 Ratings00 Ratings
Support for Waterfall Methodology7.01 Ratings00 Ratings
Document Management3.08 Ratings00 Ratings
Email integration4.09 Ratings00 Ratings
Mobile Access1.610 Ratings00 Ratings
Timesheet Tracking2.09 Ratings00 Ratings
Change request and Case Management1.08 Ratings00 Ratings
Budget and Expense Management2.07 Ratings00 Ratings
Professional Services Automation
Comparison of Professional Services Automation features of Product A and Product B
ActiveCollab
5.7
8 Ratings
26% below category average
QuickBooks Online Advanced
-
Ratings
Quotes/estimates6.97 Ratings00 Ratings
Invoicing6.96 Ratings00 Ratings
Project & financial reporting1.07 Ratings00 Ratings
Integration with accounting software7.94 Ratings00 Ratings
Customization
Comparison of Customization features of Product A and Product B
ActiveCollab
-
Ratings
QuickBooks Online Advanced
8.6
90 Ratings
20% above category average
API for custom integration00 Ratings8.773 Ratings
Plug-ins00 Ratings8.578 Ratings
Security
Comparison of Security features of Product A and Product B
ActiveCollab
-
Ratings
QuickBooks Online Advanced
8.2
160 Ratings
4% above category average
Single sign-on capability00 Ratings8.2143 Ratings
Role-based user permissions00 Ratings8.3156 Ratings
Reporting & Analytics
Comparison of Reporting & Analytics features of Product A and Product B
ActiveCollab
-
Ratings
QuickBooks Online Advanced
8.6
173 Ratings
13% above category average
Dashboards00 Ratings8.7163 Ratings
Standard reports00 Ratings8.8172 Ratings
Custom reports00 Ratings8.2164 Ratings
General Ledger and Configurable Accounting
Comparison of General Ledger and Configurable Accounting features of Product A and Product B
ActiveCollab
-
Ratings
QuickBooks Online Advanced
8.1
175 Ratings
9% above category average
Accounts payable00 Ratings8.7169 Ratings
Accounts receivable00 Ratings8.9164 Ratings
Cash management00 Ratings8.1145 Ratings
Bank reconciliation00 Ratings8.3167 Ratings
Expense management00 Ratings8.5154 Ratings
Time tracking00 Ratings8.188 Ratings
Multi-currency support00 Ratings7.644 Ratings
Multi-division support00 Ratings8.374 Ratings
Regulations compliance00 Ratings7.977 Ratings
Electronic tax filing00 Ratings8.997 Ratings
Self-service portal00 Ratings8.692 Ratings
Primary and Secondary Ledgers00 Ratings8.673 Ratings
Intercompany Accounting00 Ratings6.974 Ratings
Journals and Reconciliations00 Ratings8.5151 Ratings
Enterprise Accounting00 Ratings7.063 Ratings
Configurable Accounting00 Ratings8.581 Ratings
Centralized Rules Framework00 Ratings7.061 Ratings
Standardized Processes00 Ratings7.8115 Ratings
Inventory Management
Comparison of Inventory Management features of Product A and Product B
ActiveCollab
-
Ratings
QuickBooks Online Advanced
8.1
70 Ratings
14% above category average
Inventory tracking00 Ratings8.170 Ratings
Order Management
Comparison of Order Management features of Product A and Product B
ActiveCollab
-
Ratings
QuickBooks Online Advanced
8.9
118 Ratings
19% above category average
Pricing00 Ratings8.786 Ratings
Order entry00 Ratings8.879 Ratings
Credit card processing00 Ratings9.0103 Ratings
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ActiveCollabQuickBooks Online Advanced
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Accounting Seed
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Score 8.3 out of 10
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User Ratings
ActiveCollabQuickBooks Online Advanced
Likelihood to Recommend
4.0
(13 ratings)
8.9
(175 ratings)
Likelihood to Renew
-
(0 ratings)
9.5
(6 ratings)
Usability
-
(0 ratings)
9.4
(4 ratings)
Support Rating
7.1
(3 ratings)
-
(0 ratings)
Online Training
-
(0 ratings)
9.1
(1 ratings)
Implementation Rating
-
(0 ratings)
6.5
(3 ratings)
Configurability
-
(0 ratings)
9.1
(1 ratings)
User Testimonials
ActiveCollabQuickBooks Online Advanced
Likelihood to Recommend
ActiveCollab
Scenarios where ActiveCollab works well 1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy. 2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote. 4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page. 5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etc Scenarios where ActiveCollab did not work well 1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that. 2) Sorting capability is not their under invoicing 3) It did not work well for larger teams 4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












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Intuit
I gave this rating more from the standpoint that I enjoy using other bookkeeping platforms more than I enjoy QuickBooks Online Advanced. While QuickBooks Online Advanced is a solid platform that I have no issue working in, there are some areas that could be improved. The biggest of these areas is the overall design of the platform. I feel that when you first log in and are brought to the home screen, everything just looks cluttered.
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Pros
ActiveCollab
  • Great for project and task assignments, project workflow and communications.
  • Solid web-based platform that doesn't require software downloads, also includes great mobile platform.
  • Great reporting tools for managing billing, estimating, project workflow and other essential project details.
  • Allows for both the agency and its clients to interact on a single platform using role-specific permissions.
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Intuit
  • It allows us to link to bank accounts in order to get up-to-date, real-time information, which is so important in today's lightning speed work world.
  • The "canned" reports are excellent and allow for extreme customization also. This makes them very helpful to both me and my clients.
  • The user interface for QuickBooks Online Advanced is easy to navigate and is intuitive for novices. The screens are well laid out and have cohesiveness on each screen to match tasks with others that match up well.
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Cons
ActiveCollab
  • It isn't possible to set members of staff as part time, so if someone is unavailable on certain days you must manually enter them as OOO every single day that they are not in, that other teammates work. Hours also can't be edited individually - everyone is treated as working the same hours in a day, rendering capacity planner useless for flexi working teams
  • Subtasks cannot be assigned their own hours and deadlines, meaning the To Do list view can't be seen in actual date order and capacity planner does not reflect all time allocated to an individual's schedule unless every task is set up as a separate task rather than subtask
  • There is no way to see all tasks of a certain type across multiple campaigns (e.g all copywriting tasks vs all technical tasks) - support team suggested exporting data and making spreadsheets
  • Kanban view isn't available for people's own task lists ('board' view here shows a list)
  • Not possible to have one task be assigned to more than one person
  • Notifications are not sent when tasks are updated, so you have to leave comments and tag people each time
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Intuit
  • Proper advice in QuickBooks Online Pro for the usage if QuickBooks Online Advanced will be more efficient.
  • More features and space in the app for organization of the self-created workflows.
  • The stability of QuickBooks Online Advanced can still be better.
  • There are still file-size issues and limitations on transactions and attributes of transactions.
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Likelihood to Renew
ActiveCollab
No answers on this topic
Intuit
QuickBooks Online Advanced is not like any other accounting software. With how great the software is now, I would definitely renew QuickBooks Online Advanced
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Usability
ActiveCollab
No answers on this topic
Intuit
QuickBooks Online Advanced is great and effective. I use it for almost three months and it definitely does their job
Read full review
Support Rating
ActiveCollab
We have not required support for ActiveCollab as it works pretty seamlessly. We didn't have any issues with using the platform or with any billing issues. The self-service aspect of the platform is robust and easy to navigate so we have not encountered any errors that required assistance from the support team.
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Intuit
No answers on this topic
Online Training
ActiveCollab
No answers on this topic
Intuit
The online training was easy to follow and understand. The online training gave us the specific instructions to follow
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Implementation Rating
ActiveCollab
No answers on this topic
Intuit
Need to make an option for non-profit organizations
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Alternatives Considered
ActiveCollab
ActiveCollab is easier to use and simpler in its setup. It has the right mix of features and simplicity. It's also project-oriented which is important for our workflow. Other tools are often too task-oriented, making it hard to track projects. Overall, ActiveCollab has a great mix of simplicity with good features.
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Intuit
I have not evaluated any yet. I have used QuickBooks since 2008 and I used Sage in the corporate environment before using QuickBooks. Honestly, I can't remember it because it was early 2000's. I thought about evaluating and looking because of the issues I've had with QuickBooks, but I haven't really investigated.
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Return on Investment
ActiveCollab
  • Allows our team to stay organized and keep conversations on tasks.
  • The To-Do List email every morning helps me mentally prepare and know exactly what I should be doing as soon as I start work.
  • Powerful and useful integrations save lots of time (Google Drive, Slack, Dropbox, Zapier and more!).
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Intuit
  • Positive - time and accuracy: Improved bank feeds with rules for automating categorization (expense account) of transactions.
  • Negative - time and efficiency: Very slow response in data entry such as estimates, purchase orders, invoices, sales receipts, bills & bill payment, and even check writing.
  • Negative - time and error correction: Payroll taxes and sales taxes remain in their own silos and are very difficult to correct OR wrong to correct with regular ledger and transaction entries.
  • Negative - time and reporting: Customer activity cannot be tracked using deposits or JE'd transactions. Reporting and research require the use of transaction forms such as invoices, sales receipts, payments, and credit memos. As an example, the transaction register for a customer can be sorted by various parameters. A default is "All" transactions but does not include all transactions -- you have to select "All plus deposits" and you will also not see checks. This is about the same for Vendor activity, where deposits (e.g. refunds) will not show in the vendor's activity register. A vendor credit memo is required, then the refund can be pushed against that credit balance. The credit memo will appear in the vendor register, but a deposit will not.
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ScreenShots

ActiveCollab Screenshots

Screenshot of Dashboard and overview of projects.Screenshot of Multiple task views curently showing a Kanban view of the tasklists and tasks.Screenshot of Overview of all recent activity.Screenshot of Calendar view with task dependencies.Screenshot of Permission settings (owner, member, client, client+).Screenshot of List of available Add-ons.