What users are saying about
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Top Rated
641 Ratings
28 Ratings

QuickBooks Desktop Pro

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Top Rated
641 Ratings
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Score 8.4 out of 100
28 Ratings
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Score 8 out of 100

Likelihood to Recommend

QuickBooks Desktop Pro

QuickBooks Desktop Pro is ideal for small business owners who want the option of controlling their management costs by maintaining accounting in-house with limited staff/budget. It is easy to purchase, install and use...especially for those who are not necessarily accountants by trade. I would say that above all, its simplicity is its best asset. It can perform the majority of accounting functions quickly and easily, and it counts many users...which is always an advantage in my opinion.
As a disadvantage, I would say that it does have a limit in terms of size of organization for which it be of optimal use. Its low price would be attractive to anyone when factoring accounting software costs, but the fact is that I have seen other software suites that are much more robust, and subsequently more viable for larger enterprises with more complex accounting needs....for example, multiple users, international accounting needs, etc...
Ryan Husbands, MBA, CPA | TrustRadius Reviewer

Vista

As Vista HRMS is fully customizable to suit your needs, a company should determine if they have a current employee who can do the work themselves otherwise they will need to consider the additional cost of asking PDS to do the customizations for them. There are additional modules that we aren't currently making use of, but each company should learn about the functionality of each of them as some may be more beneficial than others. When gathering your questions, ask all potential users of the system what they would want to see in an HRMS. We did so before selecting Vista HRMS and we got pages and pages of questions and comments and made sure that each item was addressed beforehand and was something that we would be able to incorporate into the system.You have the option of taking the system in house or being a hosted client. Make sure you figure out what resources your IT department has available. If you have a dedicated administrator who will do all the upgrades and enhancements great, otherwise you may need PDS to help out and having PDS host may be a better option
Amitai Levin | TrustRadius Reviewer

Feature Rating Comparison

Payroll Management

QuickBooks Desktop Pro
8.5
Vista
8.0
Pay calculation
QuickBooks Desktop Pro
8.8
Vista
8.2
Benefit plan administration
QuickBooks Desktop Pro
8.0
Vista
8.2
Direct deposit files
QuickBooks Desktop Pro
8.8
Vista
8.2
Salary revision and increment management
QuickBooks Desktop Pro
8.4
Vista
8.2
Reimbursement management
QuickBooks Desktop Pro
8.5
Vista
8.2
Support for external payroll vendors
QuickBooks Desktop Pro
Vista
7.3

Customization

QuickBooks Desktop Pro
7.7
Vista
API for custom integration
QuickBooks Desktop Pro
8.0
Vista
Plug-ins
QuickBooks Desktop Pro
7.3
Vista

Security

QuickBooks Desktop Pro
8.5
Vista
Single sign-on capability
QuickBooks Desktop Pro
8.8
Vista
Role-based user permissions
QuickBooks Desktop Pro
8.2
Vista

Reporting & Analytics

QuickBooks Desktop Pro
8.6
Vista
Dashboards
QuickBooks Desktop Pro
8.4
Vista
Standard reports
QuickBooks Desktop Pro
8.9
Vista
Custom reports
QuickBooks Desktop Pro
8.4
Vista

General Ledger and Configurable Accounting

QuickBooks Desktop Pro
8.0
Vista
Accounts payable
QuickBooks Desktop Pro
8.7
Vista
Accounts receivable
QuickBooks Desktop Pro
8.4
Vista
Cash management
QuickBooks Desktop Pro
8.2
Vista
Bank reconciliation
QuickBooks Desktop Pro
9.3
Vista
Expense management
QuickBooks Desktop Pro
8.2
Vista
Time tracking
QuickBooks Desktop Pro
7.4
Vista
Fixed asset management
QuickBooks Desktop Pro
8.1
Vista
Multi-currency support
QuickBooks Desktop Pro
7.3
Vista
Multi-division support
QuickBooks Desktop Pro
7.7
Vista
Regulations compliance
QuickBooks Desktop Pro
7.6
Vista
Electronic tax filing
QuickBooks Desktop Pro
8.7
Vista
Self-service portal
QuickBooks Desktop Pro
7.7
Vista
Global Financial Support
QuickBooks Desktop Pro
7.0
Vista
Primary and Secondary Ledgers
QuickBooks Desktop Pro
8.4
Vista
Intercompany Accounting
QuickBooks Desktop Pro
7.9
Vista
Localizations
QuickBooks Desktop Pro
7.8
Vista
Journals and Reconciliations
QuickBooks Desktop Pro
8.4
Vista
Enterprise Accounting
QuickBooks Desktop Pro
7.8
Vista
Configurable Accounting
QuickBooks Desktop Pro
7.6
Vista
Centralized Rules Framework
QuickBooks Desktop Pro
7.8
Vista
Standardized Processes
QuickBooks Desktop Pro
8.6
Vista

Inventory Management

QuickBooks Desktop Pro
7.7
Vista
Inventory tracking
QuickBooks Desktop Pro
7.8
Vista
Automatic reordering
QuickBooks Desktop Pro
7.6
Vista
Location management
QuickBooks Desktop Pro
8.3
Vista
Manufacturing module
QuickBooks Desktop Pro
7.2
Vista

Order Management

QuickBooks Desktop Pro
8.1
Vista
Pricing
QuickBooks Desktop Pro
8.3
Vista
Order entry
QuickBooks Desktop Pro
8.1
Vista
Credit card processing
QuickBooks Desktop Pro
8.2
Vista
Cost of goods sold
QuickBooks Desktop Pro
8.7
Vista
Order Orchestration
QuickBooks Desktop Pro
8.0
Vista
End-to-end order visibility
QuickBooks Desktop Pro
8.0
Vista
Order exception Resolution
QuickBooks Desktop Pro
7.3
Vista

Human Resource Management

QuickBooks Desktop Pro
Vista
7.4
Employee demographic data
QuickBooks Desktop Pro
Vista
8.3
Employment history
QuickBooks Desktop Pro
Vista
7.2
Job profiles and administration
QuickBooks Desktop Pro
Vista
7.3
Workflow for transfers, promotions, pay raises, etc.
QuickBooks Desktop Pro
Vista
8.1
Organizational charting
QuickBooks Desktop Pro
Vista
7.2
Organization and location management
QuickBooks Desktop Pro
Vista
7.3
Compliance data (COBRA, OSHA, etc.)
QuickBooks Desktop Pro
Vista
6.4

Leave and Attendance Management

QuickBooks Desktop Pro
Vista
8.1
Approval workflow
QuickBooks Desktop Pro
Vista
8.1
Balance details
QuickBooks Desktop Pro
Vista
8.1
Annual carry-forward and encashment
QuickBooks Desktop Pro
Vista
8.1

Employee Self Service

QuickBooks Desktop Pro
Vista
7.1
View and generate pay and benefit information
QuickBooks Desktop Pro
Vista
8.2
Update personal information
QuickBooks Desktop Pro
Vista
7.3
View company policy documentation
QuickBooks Desktop Pro
Vista
7.3
Employee recognition
QuickBooks Desktop Pro
Vista
7.2
View job history
QuickBooks Desktop Pro
Vista
5.8

Asset Management

QuickBooks Desktop Pro
Vista
7.3
Tracking of all physical assets
QuickBooks Desktop Pro
Vista
7.3

HR Reporting

QuickBooks Desktop Pro
Vista
7.6
Report builder
QuickBooks Desktop Pro
Vista
8.2
Pre-built reports
QuickBooks Desktop Pro
Vista
6.4
Ability to combine HR data with external data
QuickBooks Desktop Pro
Vista
8.2

Onboarding

QuickBooks Desktop Pro
Vista
7.3
New hire portal
QuickBooks Desktop Pro
Vista
7.3

Performance and Goals

QuickBooks Desktop Pro
Vista
5.8
Corporate goal setting
QuickBooks Desktop Pro
Vista
5.5
Individual goal setting
QuickBooks Desktop Pro
Vista
5.5
Performance tracking
QuickBooks Desktop Pro
Vista
6.4

Performance Management

QuickBooks Desktop Pro
Vista
7.3
Performance plans
QuickBooks Desktop Pro
Vista
7.3
Performance improvement plans
QuickBooks Desktop Pro
Vista
7.3
Review status tracking
QuickBooks Desktop Pro
Vista
7.3
Review reminders
QuickBooks Desktop Pro
Vista
7.2
Multiple review frequency
QuickBooks Desktop Pro
Vista
7.3

Succession Planning

QuickBooks Desktop Pro
Vista
3.6
Create succession plans/pools
QuickBooks Desktop Pro
Vista
3.6
Candidate ranking
QuickBooks Desktop Pro
Vista
3.6
Candidate search
QuickBooks Desktop Pro
Vista
3.6
Candidate development
QuickBooks Desktop Pro
Vista
3.6

Recruiting / ATS

QuickBooks Desktop Pro
Vista
2.5
Job Requisition Management
QuickBooks Desktop Pro
Vista
3.1
Company Website Posting
QuickBooks Desktop Pro
Vista
3.1
Duplicate Candidate Prevention
QuickBooks Desktop Pro
Vista
1.9
Applicant Tracking
QuickBooks Desktop Pro
Vista
2.3
Notifications and Alerts
QuickBooks Desktop Pro
Vista
2.0

Pros

QuickBooks Desktop Pro

  • Inventory management with low stock indicators has made it easy to ensure I have the necessary parts and supplies I need for my jobs.
  • Time tracking and being able to invoice on that time makes it simple to bill clients for work I have performed. Prior to QuickBooks I had time that I wasn't getting paid for because I would forget to invoice for it.
  • The extensive number of reports available as well as customizations allows me to see how my sales are doing on a regular basis in different areas of the market.
Bill Greganti | TrustRadius Reviewer

Vista

  • Vista HRMS is very flexible, it does everything we need for HR, benefits and payroll. It’s user-friendly and intuitive to use, when we roll out new self-service items our employees have no problems and require minimal training or documentation.
  • PDS has excellent customer service and support. We get answers to the majority of our questions and problems quickly, within the day that we call. More complex issues that may require PDS’ technical support are usually addressed within a few days. We were upgrading our production servers to Windows 2012 over a weekend and a key person in our organization was on leave. When we checked with PDS to see what cost would be involved if we needed their help, they said it was included in our regular maintenance, no extra cost.
  • The PDS User’s Conference is an excellent learning opportunity for training on everything Vista does, including using Crystal Reports for custom reporting. You also get to meet and talk to the executive and development staff and have direct input into the future product development.
Marcia Fenton | TrustRadius Reviewer

Cons

QuickBooks Desktop Pro

  • QuickBooks largest setback is the UI. It is a bit cumbersome and not entirely intuitive if you have never used QuickBooks before.
  • Occasionally QuickBooks has a hard time communicating with your bank, but it is usually fixed after a couple attempts.
  • QuickBooks does need to be bought each year to stay up to date.
Heath Achatz | TrustRadius Reviewer

Vista

  • Typical of any system built for the unknown requirements of hundreds or thousands of customers with varying needs, PDS sometimes doesn't fit our processes precisely out of the box. However, this con is far outweighed by the ability to configure and customize the system.
  • The most significant pet peeve of our users is the necessity for so many clicks to navigate between different areas or the system or to review applicants. These items are being addressed based on feedback from the user community in an upcoming release.
Anonymous | TrustRadius Reviewer

Likelihood to Renew

QuickBooks Desktop Pro

QuickBooks Desktop Pro 10.0
Based on 18 answers
Overall the features of PRO are just not enough to run a great company with good reporting and smooth accounting. If you're serious about getting your finances organized, step up to PREMIER or ACCOUNTANT. The small additional investment will be well worth while. And for truly world-class security and performance, please consider having your QuickBooks hosted on a virtual network. By doing this you will relieve yourself of the hassle, expense, and danger of making your own backups, protecting your QuickBooks files from viruses, and of course, getting hacked. A hosted platform will protect you from all of these things and make your QuickBooks files available to your team from anywhere in the world.
David Worrell | TrustRadius Reviewer

Vista

Vista 9.1
Based on 7 answers
I feel so invested in Vista HRMS that I don't really want to try other options. I know we as an organization are not using this product to it's full potential and that is just due to us lacking the resources to be able to invest the time into breaking it apart and making it work to the best ability for us. The system works great as is, but there are a lot of implementations we can put into place to help us out even more. For example, we would love to start using Workflow to create more efficiencies. I personally have a very good relationship with our hosted vendor who supports Vista HRMS and can help me with any issues and concerns, this is a big part of the reason that I would renew with this product and continue to be an advocate for Vista HRMS.
Anonymous | TrustRadius Reviewer

Usability

QuickBooks Desktop Pro

QuickBooks Desktop Pro 8.2
Based on 10 answers
It does require some training to get used to, it's not really something you can figure out on your own. Every company is also going to have their own custom features. But, I feel really confident using it now after months of training and scenarios
Ariel Dunay | TrustRadius Reviewer

Vista

Vista 8.2
Based on 2 answers
The interface is intuitive, even if it does require some extra clicks to get to where you are going. The screens are consistently designed and formatted. There is a logical flow and organization to the application layout and menuing systems.
Anonymous | TrustRadius Reviewer

Support Rating

QuickBooks Desktop Pro

QuickBooks Desktop Pro 9.6
Based on 8 answers
I haven't had any major issues or complaints. I think there is always room for improvement; the software isn't flawless, but it has been super helpful in creating manageable financials for our start-up business. When I have needed support help, which hasn't been real often, usually the problem is resolvable. I have occasionally had to pay extra fees for help, but nothing unreasonable.
Erika Neilson | TrustRadius Reviewer

Vista

Vista 8.2
Based on 3 answers
PDS has excellent customer service and support. We get answers to the
majority of our questions and problems quickly, within the day that we
call. More complex issues that may require PDS’ technical support are
usually addressed within a few days
Marcia Fenton | TrustRadius Reviewer

In-Person Training

QuickBooks Desktop Pro

QuickBooks Desktop Pro 10.0
Based on 1 answer
Best thing I ever did was to attend a two day training seminar on QuickBooks, I learned an immense amount in a short time with hands on training by experts. I strongly recommend such training for anyone using any part of the software. It will pay for itself in the first month.
Chuck Bunn | TrustRadius Reviewer

Vista

No score
No answers yet
No answers on this topic

Online Training

QuickBooks Desktop Pro

No score
No answers yet
No answers on this topic

Vista

Vista 10.0
Based on 1 answer
The resources and online tools that PDS provide are extremely thorough and helpful in our training and learning.
Amitai Levin | TrustRadius Reviewer

Implementation Rating

QuickBooks Desktop Pro

QuickBooks Desktop Pro 9.0
Based on 6 answers
We implemented the software ourselves. The training we received on the software was done by taking a community course teaching us how to use QuickBooks. It allowed me to get started with some basics of how to use the program and have not needed much assistance since completing the course work.
Erika Neilson | TrustRadius Reviewer

Vista

Vista 7.3
Based on 1 answer
Ask lots of questions, ensure you fully understand the functionality (particularly history records) and train, train, train the users for correct and complete utilization of the system.
Anonymous | TrustRadius Reviewer

Alternatives Considered

QuickBooks Desktop Pro

I would recommend QuickBooks Pro over QuickBooks Online for almost everyone. It is easy to learn the basics, the payroll is so much easier to use, the reports are better and easier to use. The advantages of QBP far outweigh those of QBO. When asked, I recommend QBP almost every time.
Meredith Turcotte | TrustRadius Reviewer

Vista

ADP and Paylocity. Vista may not be as flashy as those user sites, but it is much more effective and easy to use for multiple roles in the system. Admins, managers, and users are much easier to manage and their experience is better having the single sign-on for them to use.
Cody Parker | TrustRadius Reviewer

Return on Investment

QuickBooks Desktop Pro

  • By entering our bills as they arrive we get reminders when payment dates are coming due as well as making it easy to track where the money is going
  • Invoicing has made tracking money owed to us easy and cut down on having to call people looking for money owee to us.
  • Quickbooks built-in templates for invoicing & quotes we have been able to have a more professional look to present to customers
Heather Pellegrini | TrustRadius Reviewer

Vista

  • Positive impact would definitely be self-service for both employees and managers to view and update selected data.
  • Through some analytics our managers are able to track turnover for their site/department by many criteria (length of service, reason, etc) and can view a number of other analytical reports such as headcount and demographics which help them to make informed decisions about their department.
Anonymous | TrustRadius Reviewer

Pricing Details

QuickBooks Desktop Pro

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

Vista

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
No

Rating Summary

Likelihood to Recommend

QuickBooks Desktop Pro
8.7
Vista
9.2

Likelihood to Renew

QuickBooks Desktop Pro
10.0
Vista
9.1

Usability

QuickBooks Desktop Pro
8.2
Vista
8.2

Reliability and Availability

QuickBooks Desktop Pro
8.3
Vista
9.5

Performance

QuickBooks Desktop Pro
Vista
10.0

Support Rating

QuickBooks Desktop Pro
9.6
Vista
8.2

In-Person Training

QuickBooks Desktop Pro
10.0
Vista

Online Training

QuickBooks Desktop Pro
Vista
10.0

Implementation Rating

QuickBooks Desktop Pro
9.0
Vista
7.3

Scalability

QuickBooks Desktop Pro
8.0
Vista

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