Equipment Rental Software

Equipment Rental Software Overview


Equipment rental software plays an incredibly vital role in the functioning of rental-based businesses and their operations. It is mainly used to track and manage different processes throughout the business, including orders, equipment maintenance, equipment tracking, inventory, and accounting. Rental businesses rely on this software to manage their day-to-day operations.

Owning or managing a rental company requires a lot of tracking. Customers opt to rent instead of making a purchase, and the transaction is not final until the item is returned. Depending on the size of the business, there could be many different items rented at once. Tracking multiple pieces of equipment could be overwhelming, even for the hardest workers. This software assists with managing and tracking everything that needs to be returned, which takes a huge burden off the employees and managers.


This software wears many hats to ensure that rental businesses function efficiently. Aside from car rentals, most products manage different types of equipment. They help avoid a lot of unnecessary stress and are extremely useful in today’s equipment rental market.

Best Equipment Rental Software include:

Current RMS and HireHop.

Equipment Rental Products

(1-20 of 20) Sorted by Most Reviews

The list of products below is based purely on reviews (sorted from most to least). There is no paid placement and analyst opinions do not influence their rankings. Here is our Promise to Buyers to ensure information on our site is reliable, useful, and worthy of your trust.

Asset Panda

Asset Panda is a cloud-based barcoding and asset tracking platform from the company of the same name headquartered in Frisco, Texas, that can possibly displace the need for scanners with standard (mobile phone, tablets) mobile devices in barcode scanning.

Rentle

Rentle is a cloud-based rental software for equipment rental companies. The pricing of Rentle is fully commission based and doesn’t include any starting or other fixed costs so the user only pays only for usage. Typical customers of Rentle are ski resorts and other outdoor and sports…

HireHop

HireHop cloud based software for hire and rental companies is from the company of the same name in London. As a cloud-based system it runs on a PC, Mac, tablet or phone using Windows, Mac OS, iPad, Android, iOS, Linux, Blackberry, or anything with a web browser.

Current RMS

Current RMS is a cloud-based rental management Software for the AV, Production, Events & Broadcast rental industry, from Kerridge Commercial Systems headquartered in Hungerford.

Flex Rental Solutions

Flex is a cloud-based inventory app and rental management software that aims to simpliy processes and scale infinitely, from Flex Rental Solutions headquartered in Orem.

R2 Equipment Rental Software

R2 is a configurable, rentals management software from Unique Business Systems (UBS) headquartered in Los Angeles.

TrakRide

TrakRide is a software solution from Indian company Uffizio, for vehicle or equipment renting companies. It helps rental companies track rental vehicles’ arrivals/departures. Additionally, TrakRide maintains billing, generates invoices, and can produce detailed reports for analysis.…

QReserve Equipment Libraries

QReserve, headquartered in Hamilton, Ontario, offers a software solution designed to simplify equipment loans and track inventory from the web or mobile device. Check-in/-out equipment with integrated barcode reader support and send automated overdue emails keep your customers informed.…

Windward System Five

Windward System Five is a complete business management system that will help you gain control of your business from front counter sales, to the storeroom, to your back office accounting.

Yo!Rent

Yo!Rent is an eCommerce solution that enables startups & entrepreneurs to launch a multi-vendor rental marketplace with a lifetime license. Yo!Rent offers an array of functionalities such as renting & selling on/off options, rental buffer period, a mobile-ready platform, intuitive…

Rentman AV Rental Software

Rentman is a cloud-based resource management and planning software that helps AV & Event companies manage their daily operations and improve their workflows. Key features include Equipment Scheduling, Equipment Tracking, Crew Scheduling and Quoting & Invoicing. With Equipment…

Rentman Asset Management

A solution to control assets with full visibility, and keep track of asset movement across locations, persons, or teams. With Rentman users can manage asset data and workflows in any preferred way, whether tracking laptops, machinery, or medical equipment. Rentman's cloud and mobile…

Rentrax

Rentrax is a Vancouver based company specialized in the development of cloud-based software as a service for sports equipment rental businesses. Rentrax's features are designed to streamline rental operations by optimizing rental and sales activities, and reducing human error.

EZRentOut

EZRentOut is a cloud based equipment rental software from the company of the same name headquartered in Carson City, that helps grow a rental business by simplifying equipment bookings, inventory management and order management.

RockSolid MAX

RockSolid MAX is an industry-specific, hardware store and equipment and tool rental POS system from ECI Software designed to provide small businesses business management technology.

Texada Core

Texada Core is a simplified equipment rental business management system from Texada Software in Kitchener.

Booqable

Booqable is rental software for rental businesses, providing a solution to streamline operations and deliver seamless customer experiences online and in-store. Headquartered in the Netherlands, Booqable serves customers around the world ranging from one-person rental businesses to…

Texada SRM

Texada SRM is an equipment rental business management solution from Texada Software in Kitchener.

Alert Rental

Alert Rental Software in Colorado Springs boasts installation and successful operation in hundreds of the world’s best-automated construction, general tool, and event equipment rental companies, writing millions of rental contracts annually. Alert is a rental software provider, doing…

AmberPOS

AmberPOS from Pacific Amber Technologies in British Columbia delivers fast Point of Sale Software solution for retail businesses. AmberPOS is used by hundreds of retailers across many retail market segments.

Learn More About Equipment Rental Software

What is Equipment Rental Software?


Equipment rental software plays an incredibly vital role in the functioning of rental-based businesses and their operations. It is mainly used to track and manage different processes throughout the business, including orders, equipment maintenance, equipment tracking, inventory, and accounting. Rental businesses rely on this software to manage their day-to-day operations.

Owning or managing a rental company requires a lot of tracking. Customers opt to rent instead of making a purchase, and the transaction is not final until the item is returned. Depending on the size of the business, there could be many different items rented at once. Tracking multiple pieces of equipment could be overwhelming, even for the hardest workers. This software assists with managing and tracking everything that needs to be returned, which takes a huge burden off the employees and managers.


This software wears many hats to ensure that rental businesses function efficiently. Aside from car rentals, most products manage different types of equipment. They help avoid a lot of unnecessary stress and are extremely useful in today’s equipment rental market.

Equipment Rental Software Features


Products share the following identifiable features:


  • Asset tracking

  • Inventory management

  • Maintenance management

  • Order management

  • Reservations management

  • Customer management

  • Employee management

  • Reporting & analytics

  • Online orders

  • Walk-in orders

  • Quick sales

  • Billing/invoicing

  • Cloud deployment options

Equipment Rental Software Comparison


When comparing products, consider these important factors:

  1. Ease of Use: Potential customers should consider the usability of each product and expect to spend time becoming familiar with the user interface. A steep learning curve may result in poor time management and less efficient production.

  2. Business Type: It’s important to note your industry before deciding on a product. Though most products can assist a variety of industries, some are more vertical-specific. For example, Booqable is suited for event services whereas Asset Panda may be a better fit for a construction equipment rental business.

  3. Business Size: Company size is another key factor to consider when choosing equipment rental software. RockSolid Max, for example, works well for businesses with less than 10 people whereas Asset Panda can handle over 200 employees. Make sure the product is suitable for the size of your business.

Pricing Information


Equipment rental software typically offers a free version with limited features. Paid subscriptions cost around $9 to $50 per month for lighter versions (ideal for small or early-stage companies), $100 to $200 per month for plus versions (suitable for medium-sized businesses), and over $200 per month for the highest premium packages (designed for large companies with many users).


Frequently Asked Questions

What does equipment rental software do?

Equipment rental software is used by equipment rental businesses to process orders, track equipment, and manage day-to-day business operations. With many orders and pieces of equipment out for rent, this software helps alleviate the stress of tracking and takes care of accounting and employee management.

What are the benefits of using equipment rental software?

Equipment rental software is extremely beneficial for businesses because it saves time on tracking and organizing. This allows managers to focus on providing exceptional customer service and improving overall efficiency.

How much does equipment rental software cost?

Some of the vendors offer a free trial with limited features. To upgrade, look to spend around $9 to $50 a month for lighter versions, $100 to $200 a month for plus versions, and over $200 a month for the highest premium packages.