21 Ratings
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Score 7.8 out of 101
4 Ratings
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Score 8.7 out of 101

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Likelihood to Recommend

ActiveCollab

We have a marketing company. If you are an agency of any size and work with clients, it's easy to give your clients full access to whatever you want them to see. We allow our clients to see how their projects/tasks are going, but there is even a hidden from clients button on any task that allows you to give full visibility into any task for any and all clients.
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Function Point Productivity Software

FunctionPoint (FP) is great for agencies performing any type of task oriented work. If your workflow cannot be broken down into a set of outlined and easy to define tasks (even if the output of the task is abstract) then FunctionPoint would be difficult to implement. FunctionPoint is fantastic at defining scope in an engagement and forcing those who execute the work to stay within that scope if tasks are well-defined. If your work requires a lot of group collaboration and sharing of tasks, you may struggle with FunctionPoint's inability to share a single task simultaneously
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Feature Rating Comparison

Project Management

ActiveCollab
7.4
Function Point Productivity Software
6.8
Task Management
ActiveCollab
9.3
Function Point Productivity Software
10.0
Resource Management
ActiveCollab
7.5
Function Point Productivity Software
9.0
Gantt Charts
ActiveCollab
6.1
Function Point Productivity Software
6.2
Scheduling
ActiveCollab
6.5
Function Point Productivity Software
5.9
Workflow Automation
ActiveCollab
7.0
Function Point Productivity Software
5.9
Team Collaboration
ActiveCollab
8.6
Function Point Productivity Software
5.2
Support for Agile Methodology
ActiveCollab
6.7
Function Point Productivity Software
7.2
Support for Waterfall Methodology
ActiveCollab
7.0
Function Point Productivity Software
6.9
Document Management
ActiveCollab
9.0
Function Point Productivity Software
5.2
Email integration
ActiveCollab
8.0
Function Point Productivity Software
4.4
Mobile Access
ActiveCollab
6.8
Function Point Productivity Software
4.6
Timesheet Tracking
ActiveCollab
8.5
Function Point Productivity Software
10.0
Change request and Case Management
ActiveCollab
5.3
Function Point Productivity Software
5.4
Budget and Expense Management
ActiveCollab
7.0
Function Point Productivity Software
8.8

Professional Services Automation

ActiveCollab
6.2
Function Point Productivity Software
9.0
Quotes/estimates
ActiveCollab
5.7
Function Point Productivity Software
9.4
Invoicing
ActiveCollab
6.5
Function Point Productivity Software
9.4
Project & financial reporting
ActiveCollab
7.7
Function Point Productivity Software
7.8
Integration with accounting software
ActiveCollab
5.0
Function Point Productivity Software
9.4

Pros

  • Daily notifications to the mail about upcoming tasks and expired, if any.
  • Preparation of financial reports and tasks for specific projects. You can form for individual tasks, employees and other criteria.
  • The availability of the gantt chart greatly simplifies the process of building the project, as it is an effective tool that helps to see the order of tasks to be performed.
Иван Шайхисламов profile photo
  • Time tracking - like several time tracking solutions, FP uses a clock that will track in real time so that you do not need to remember how long you worked on a project to input later.
  • Dashboards - I love FP's dashboards that let me track my personal utilization, the utilization of my team members and all of my open tasks.
  • Reporting - FP's reports provide insight organization-wide into how we are doing and where we (as an organization) are spending our time. As with any reporting, though, it is important to manage the cleanliness of your data to make the reporting useful.
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Cons

  • As a web-based platform, sometimes things go down on their end and we lose access to our project management tool to the ire of all.
  • Project searching can be hit or miss, and filtered search often leaves out projects that should have shown.
  • Email alerts are often not as helpful as they seem.
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  • Project based billing - when a project is fixed bid, the only way for us to track this accurately in FP dollars is to bill the number of hours equal to the dollar amount which may inflate or under-represent the number of actual hours worked.
  • Kanban - FP lacks a Kanban board for moving tasks through a workflow in a visually meaningful way.
  • Shared tasks - sometimes two people need to work on the same task at the same time. FP makes this difficult because each task can only be owned by one person at a time, so it needs to be passed back and forth.
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Alternatives Considered

We chose Active Collab overall because we liked its easy to use user interface, project management suite and agency/vendor/client interaction capabilities. We also chose it primarily because it was offered as a web-based platform that offered very clean and easy mobile access for our off-site users as well as clients and third-party vendors. Mavenlink and Basecamp, at the time, were more suited to specifically be used for project management on a more granular scale for project managers, not necessarily the whole team, including vendors and clients collaboration.
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We were drawn to FP for the ease of estimate to task to billing process. Previous solutions were very manual moving between each of these steps. Smartsheet was a glorified Excel document for tracking time that simply allowed multiple users to edit in a single place. Harvest was an upgrade with a time tracking start/stop clock. However, FP is the only solution we have found that covers the majority of our needs in one solution. Others come close, but FunctionPoint makes it so easy from estimate to task to billing to reporting that it is difficult to find another solution worth switching to for the places that it lacks.
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Return on Investment

  • It has saved us a TON of money (literally thousands) in project management software.
  • It has helped us gain clients because we can show them the template of what they will see and give them access to it. When others don't have software that does this.
  • Positive impact on ROI based on the time it's saving compared to our previous PM software.
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  • Efficient time tracking
  • Efficient SOW > Schedule > Job > Task creation process
  • Day to day task management - better understanding by every person what is necessary to do that day and organizational workflow
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Pricing Details

ActiveCollab

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
$6.25*
1.  per member, per month, annual billing
ActiveCollab Editions & Modules
ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
Member annually
6.251
Addition - Get Paid Bundle Annually
$21
Addition - Get Paid Bundle Monthly
2.52
Member monthly
$72
1. per member, per month, annual billing
2. per member, per month, monthly billing
Additional Pricing Details

Function Point Productivity Software

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Function Point Productivity Software Editions & Modules
Function Point Productivity Software
Additional Pricing Details