What users are saying about
3 Ratings

M-Files

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64 Ratings
3 Ratings
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Score 7.9 out of 101

M-Files

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64 Ratings
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Score 9.1 out of 101

Add comparison

Likelihood to Recommend

ActiveDocs

There are not a lot of competitors to compare this product with, but ActiveDocs holds its own as a very useful software for the need. I recommend doing a demo to see how the process works, but it's rather streamlined and easy to create a template and produce a document from it.
Derek Schroeder profile photo

M-Files

M-Files is well suited for a step-by-step process that involves changes to documents. Such as a document approval process. Specifically in the way that we currently use IT for contracts, which involves revisions and approvals by multiple people, tracking of milestones and important dates, and management of associated insurance requirements.We also have a trip application process that I would love to integrate into M-Files. This would eliminate the need for multiple people to print and sign a document to show their approval. The approval could be granted within the same system and then the application moved to the next step in the approval process. An example of a less appropriate use - M-files would probably be overkill for a simple repository of data/documents that only one person needs to access. Although if I already had M-Files I would probably use it anyway.
No photo available

Feature Rating Comparison

Enterprise Content Management

ActiveDocs
M-Files
7.9
Content capture & imaging
ActiveDocs
M-Files
7.2
File sync, storage & archiving
ActiveDocs
M-Files
7.9
Document management
ActiveDocs
M-Files
8.1
Records management
ActiveDocs
M-Files
7.9
Content search & retrieval
ActiveDocs
M-Files
8.3
Enterprise content collaboration
ActiveDocs
M-Files
7.2
Content publishing & creation
ActiveDocs
M-Files
10.0
Security, risk management & information governance
ActiveDocs
M-Files
7.9
Contract lifecycle management
ActiveDocs
M-Files
7.7
Automated workflows
ActiveDocs
M-Files
7.7
Artificial intelligence
ActiveDocs
M-Files
7.3

Pros

  • The user-friendly interface guides you through the template creation process.
  • Highly customizable including rules for following client/customer information.
  • Fast and easy to use - anyone can create documents once templates are in place.
Derek Schroeder profile photo
  • Search functionality - M-Files has a robust search system that allows users to quickly find content in seconds
  • Relationships between content - how M-Files relates objects to content makes finding valuable information easy
  • Versatility - MFiles allows users to integrate with current systems and microsoft office to easily integrate into normal business operations.
Rebecca Sims profile photo

Cons

  • The built-in template designs are a bit lackluster. While there are numerous, they all have the same blase style and formatting
  • The built-in template designs are not very diverse and could be expanded upon.
Derek Schroeder profile photo
  • Ability for free trials
Ken Heinrich profile photo

Likelihood to Renew

No score
No answers yet
No answers on this topic
M-Files9.1
Based on 6 answers
we could not live with out it.. M-Files has become a integral part of our day to day operation.
Tim Goetz profile photo

Usability

ActiveDocs9.0
Based on 1 answer
Very good usability overall. Any user can pick this up and run with it. HotDocs, the closest competitor, has similar end-user usability, but from a designer of templates perspective, ActiveDocs definitely has the edge in this regard. I would recommend this for any company that mass produces documents from templates as deliverables.
Derek Schroeder profile photo
M-Files9.1
Based on 4 answers
It works good.
Mark List profile photo

Reliability and Availability

No score
No answers yet
No answers on this topic
M-Files9.1
Based on 3 answers
always there.
Tim Goetz profile photo

Performance

ActiveDocs8.0
Based on 1 answer
The software overall is very excellent. It responds quickly and produces documents well. The integration with systems makes data input easy. Questions can be designed to allow further expansion of template creation/customization. The rules section is very useful for complicated If/Than/Else style templates. Although experience and training help, the software is very user-friendly out of the box.
Derek Schroeder profile photo
M-Files9.1
Based on 2 answers
I noticed some lagging with the integration with Microsoft Office but not so much that I would not use it. It has gotten better with updates. to be fair the issues were when Office 2013 first came out.
Tim Goetz profile photo

Support

No score
No answers yet
No answers on this topic
M-Files9.6
Based on 3 answers
the software does everything we need and then some. Even stuff we didn't even know we needed.
Tim Goetz profile photo

In-Person Training

No answers on this topic
We had online conference call training with a recording to use later as needed
No photo available

Online Training

No score
No answers yet
No answers on this topic
M-Files9.1
Based on 2 answers
lots of information for using this.. the You Tube videos helped much as well.
Tim Goetz profile photo

Implementation

No score
No answers yet
No answers on this topic
M-Files9.6
Based on 2 answers
M-files personnel are very helpful, don't be afraid to ask questions.
No photo available

Alternatives Considered

ActiveDocs and HotDocs are very similar. HotDocs requires training or a technically savvy mind to pick up and run with. ActiveDocs seems much more user-friendly and easy to use. HotDocs, however, can produce some very intricate documents based on the templates. Both use rules and question-based information intake. Another benefit of ActiveDocs is its integration with numerous systems including Office 365.
Derek Schroeder profile photo
Much more user friendly.
Vineta Rubene profile photo

Scalability

No score
No answers yet
No answers on this topic
M-Files10.0
Based on 1 answer
do so much more than we need but has all the stuff we do need.
Tim Goetz profile photo

Return on Investment

  • Greatly increases productivity by removing document creation and copy-pasting from an employee's workflow.
  • Reduces mistakes made during the manual document creation process, ensuring better and more professional deliverables.
  • Cost for the software is market price and very fair for what is gained.
Derek Schroeder profile photo
  • We have been able to reduce the time our employees handle and process physical paperwork. In one area of our business we have realized a 35% reduction in time required to process documents. This has allowed our employees to focus on strategic activities.
  • M-Files is being used to manage our entire customer documentation process. Customer service has improved dramatically in getting documents to the customer quickly.
Jason O'Neill profile photo

Pricing Details

ActiveDocs

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details

ActiveDocs More Information

M-Files

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details

M-Files More Information