What users are saying about

Airtable

213 Ratings

Daptiv

20 Ratings

Airtable

213 Ratings
Score 9.1 out of 101

Daptiv

20 Ratings
Score 6.8 out of 101

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Likelihood to Recommend

Airtable

Any sort of database--keeping records of all of our volunteers, recipients, organizations, etc
Juliet Sternberg profile photo

Daptiv

Daptiv works well with small organizations. For mid-sized organizations with a lot of data in Daptiv it becomes very slow and cumbersome to use.
No photo available

Feature Rating Comparison

Project Management

Airtable
7.8
Daptiv
6.8
Task Management
Airtable
8.0
Daptiv
5.6
Resource Management
Airtable
8.2
Daptiv
7.5
Gantt Charts
Airtable
7.5
Daptiv
6.1
Scheduling
Airtable
7.5
Daptiv
7.0
Workflow Automation
Airtable
7.7
Daptiv
4.0
Team Collaboration
Airtable
8.7
Daptiv
7.0
Support for Agile Methodology
Airtable
7.9
Daptiv
3.9
Support for Waterfall Methodology
Airtable
7.7
Daptiv
8.5
Document Management
Airtable
7.8
Daptiv
6.5
Email integration
Airtable
7.2
Daptiv
8.0
Mobile Access
Airtable
7.5
Daptiv
7.0
Timesheet Tracking
Airtable
7.9
Daptiv
9.5
Change request and Case Management
Airtable
8.0
Daptiv
7.0
Budget and Expense Management
Airtable
8.1
Daptiv
8.0

Professional Services Automation

Airtable
Daptiv
7.7
Quotes/estimates
Airtable
Daptiv
9.0
Invoicing
Airtable
Daptiv
7.0
Project & financial reporting
Airtable
Daptiv
7.0

Pros

  • Links between different tables. This is one of the best features if you're managing things that are linked to other things, which nearly everything is!
  • You can add fields, change fields, remove fields, whenever you want. It's an adaptable, dynamic database. You don't get stuck with a structure that doesn't work for you-you just change it.
  • You can view records in different views e.g. as a grid, form, calendar. This is so handy. When I'm collecting data about a new participant in our program I open up a new record as a form and fill it out like that. At other times I need to see them all as a list or group of different criteria and I can do all of that with the click of a button.
  • You can send out forms and the data goes straight back into your Airtable workspace. So handy and makes data collection and management easy.
  • Grouping, filtering. This is so handy for viewing where tasks or participants are up to in the process.
Sarah Jones profile photo
  • Resource allocation, when fully integrated provides a in depth view of what everyone is working on, as well as their availability.
  • Portfolio reporting provides a good view of where all projects are at in their lifecycle.
  • Time tracking is simple to use.
No photo available

Cons

  • Linking across bases: We basically use one big "HQ" base as a pared down CRM where we store all our contacts and their basic info, then link them to separate, more detailed tabs for our Speaker Network, Entrepreneur Network, Funders/Partners, Country Profiles, etc. This is great, but we also use Airtable to manage our application process (startups applying for our quarterly program) and plan the program itself (where it becomes more of a project management tool). Right now, we have to copy and paste our entire Speaker Network tab from the HQ base into the Program Planning base 4x/year, and any update we make to either of these places doesn't reflect in the other. It's super frustrating and creates additional work and lots of confusion. I'm not sure what the technical challenges of allowing users to link bases are, but even if you could just link one "main" tab from a base into other bases that would allow that to be the central nervous point for the whole workspace/team, that would be massively helpful.
  • Smoother integrations: We've been able to hack Airtable to almost work like a CRM in terms of organizing and even automatically collecting some data on our network via Zapier integrations, but the Gmail integration doesn't quite do the trick. We want to be able to log email correspondence with important contacts (which I've tried to set up through a labelling system via that Zap), but it's still pretty janky. Any chance of your team offering a direct integration to Gmail that works more smoothly? This one piece would enable us to just stick with Airtable vs adding on Salesforce....
Marie Paoli profile photo
  • The Daptiv UI has seen some significant improvements recently that were long in coming. However I am still waiting for more that are on their plan. Lack of ability to customize what appears on specific screens or to add hover over help for less experienced users make it a difficult sell for some of our occasional users.
  • Daptiv comes with Cognos reports that does allow reporting against all the data elements. However the lack of ability to extract data in any form other than an emailed report significantly limits the ability to interface with the data.
  • Changes to many of the data elements are not tracked to who made changes and when.
  • Access to data elements is at a very broad level making it difficult to allow third party users to use the tool with limited access.
No photo available

Likelihood to Renew

Airtable9.1
Based on 1 answer
compared to other products it is just fabulous.
Andrej Vrsansky profile photo
Daptiv9.9
Based on 14 answers
As previously mentioned, we were not able to get the product to solve our particular problem. After time spent implementing a custom solution, it was the decision of the executive team to discontinue the agreement. The costs of training the team didn't outweigh the cost of hiring an employee to do the translation of schedules to web view.
No photo available

Usability

Airtable9.0
Based on 5 answers
Airtable has a plethora of features that suit our needs, although there are little things that could be improved to make it perfect. I believe Airtable is actively working to improve their product so I have every confidence that Airtable is the perfect choice for our purposes.
Stephanie Etchie profile photo
Daptiv5.0
Based on 3 answers
The main thing that I have to apologize for is the UI. Does the job but just not the flexible responsive experience that most users are used to.
No photo available

Reliability and Availability

No score
No answers yet
No answers on this topic
Daptiv10.0
Based on 2 answers
In the 3 years I have worked with Daptiv I think it is been down once. The ONLY partial outages I have ever had have been with report automation.
No photo available

Support

Airtable7.3
Based on 1 answer
Sometimes, I have to wait a bit longer but I'm on a low priced option so I understand why. Generally, they're able to provide me solutions to my problems as long as I'm not in a rush.
Malcolm Colman-Shearer profile photo
Daptiv7.0
Based on 2 answers
Big issues I have always had good luck in response and they are generally resolved quickly. Smaller issues do sometimes go into a black hole. I do not have a way to track my issue currently.
No photo available

Implementation

No score
No answers yet
No answers on this topic
Daptiv5.0
Based on 1 answer
I recommend using daptiv resources on your implementation to help with setup and training.
No photo available

Alternatives Considered

This tool has 100x the functionality/usability of Excel or Google Sheets, is much more flexible and user-friendly than Salesforce if you don't have the technical know-how on your team to customize (Salesforce does have far more advanced and intelligent CRM capabilities).
Marie Paoli profile photo
I have not used other similar products, other than to create custom excel based workbooks when needed.
Lynn Kutz profile photo

Scalability

No score
No answers yet
No answers on this topic
Daptiv10.0
Based on 1 answer
We are quickly able to add more users as needed.
No photo available

Return on Investment

  • I can't provide tangible ROI at this time
Brad Johns profile photo
  • Ultimately the product was not able to solve our specific problem in a way that we could use and still be efficient. We hired an employee to do the work of translating schedules to a web view.
No photo available

Screenshots

Pricing Details

Airtable

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details

Daptiv

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details