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Management Consultant who did full analysis of many PM Collaboration Tools
April 14, 2016

Management Consultant who did full analysis of many PM Collaboration Tools

Kate Battle | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User

Overall Satisfaction with Mavenlink

We are a small management consulting firm and use Mavenlink mainly for time tracking, project tracking, budget/expense tracking, resource planning, and analytics. Everyone in our organization uses Mavenlink to submit hours and expenses and management uses it for detailed margin, budget, and utilization tracking.
  • Time tracking is incredibly easy and intuitive allowing for you to add time to multiple projects on a single sheet - also easy to distinguish between billable and un-billable time.
  • As an admin it is really easy to add people to projects and change cost and bill rates quickly.
  • The financial analytics when you include the insights module is very well done and easy to slice and dice the data.
  • We don't use it for detailed project management much (more for the time and budgeting features) but it's really easy to add a project, add some tasks, and assign people to it with their cost and bill rates.
  • The resource planning tool is really neat as well - we are still playing with it but I can see it adding a lot of value for us.
  • There are a lot of training resources available and videos as well as a live chat feature that helps take questions off my back.
  • Expense reporting and approvals is really easy.
  • Our accounting manager was not able to integrate it with QuickBooks as easily as we hoped but I'm not sure why.
  • The resource forecasting function is great but you have to get a little more detailed than we would need to so its a bit extra work.
  • We would love for you to be able to add company holidays and PTO for individuals into the tool to subtract from the "possible" hours in the utilization calculations.
  • Would be great to be able to distinguish between a full time and contract employee for margin calculations.
  • Risk and Issue tracking is available but it's not very intuitive - needs some work.
  • If we are talking about time saved from a administrative and setup standpoint we probably save at least around thousand dollars a week since this tool is so easy to set up!
  • They have an extensive training center to explain how to use the tool and a live chat feature so employees aren't reaching out to me with questions! That saves me a lot of time and money to work on more valuable tasks for the company.
Mavenlink is much better than this tool and has a LOT more features. Basecamp just has basic tasks and collaboration and is good for tasks lists, but not great for detail project and time management.
I love Mavenlink and personally did a lot of research on similar tools to find the one that fit our organization's needs. This tool is really comprehensive and can be scaled up and down depending on your organization's needs. I can easily see this working for both a small or large organization and we have even considered recommending this to clients! Also, they have a really great R&D team and roll out new features and updates regularly.

Kantata PS Cloud Feature Ratings

Using Mavenlink

20 - The are all professional services IT and business management consultants and contractors. We have one accounting manager with access for the financial aspects as well.
2 - Very minimal skills needed, very user friendly - just need someone who can learn a tool quickly. We have about 2-3 managers that are in the tool on a part time basis (about 1-2 hours a week) to manage high level role details like cost/bill rates and adding project. If you had 1 full time resource hired to manage this tool they would be bored.