What users are saying about
119 Ratings
50 Ratings
119 Ratings
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Score 7.5 out of 100
50 Ratings
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Score 8.8 out of 100

Feature Set Ratings

  • Google Keep ranks higher in 1 feature set: Project Management

Project Management

7.1

Podio

71%
8.2

Google Keep

82%
Citrix Podio ranks higher in 11/16 features

Task Management

6.3
63%
24 Ratings
9.3
93%
7 Ratings

Resource Management

8.5
85%
20 Ratings
N/A
0 Ratings

Gantt Charts

8.4
84%
8 Ratings
N/A
0 Ratings

Scheduling

5.2
52%
21 Ratings
5.1
51%
5 Ratings

Workflow Automation

5.5
55%
25 Ratings
6.0
60%
1 Rating

Team Collaboration

6.1
61%
26 Ratings
N/A
0 Ratings

Support for Agile Methodology

5.8
58%
15 Ratings
N/A
0 Ratings

Support for Waterfall Methodology

9.4
94%
11 Ratings
N/A
0 Ratings

Document Management

5.0
50%
22 Ratings
N/A
0 Ratings

Email integration

8.9
89%
21 Ratings
N/A
0 Ratings

Mobile Access

8.9
89%
21 Ratings
9.9
99%
9 Ratings

Timesheet Tracking

8.1
81%
13 Ratings
N/A
0 Ratings

Change request and Case Management

8.5
85%
18 Ratings
N/A
0 Ratings

Budget and Expense Management

5.2
52%
16 Ratings
N/A
0 Ratings

Search

N/A
0 Ratings
9.9
99%
9 Ratings

Visual planning tools

N/A
0 Ratings
8.8
88%
7 Ratings

Professional Services Automation

7.8

Podio

78%

Google Keep

Feature Set Not Supported
N/A
Citrix Podio ranks higher in 4/4 features

Quotes/estimates

5.5
55%
9 Ratings
N/A
0 Ratings

Invoicing

8.9
89%
9 Ratings
N/A
0 Ratings

Project & financial reporting

8.0
80%
9 Ratings
N/A
0 Ratings

Integration with accounting software

8.9
89%
6 Ratings
N/A
0 Ratings

Communication

Podio

Feature Set Not Supported
N/A
8.5

Google Keep

85%
Google Keep ranks higher in 4/4 features

Notifications

N/A
0 Ratings
7.8
78%
7 Ratings

Discussions

N/A
0 Ratings
8.6
86%
3 Ratings

Internal knowledgebase

N/A
0 Ratings
8.0
80%
5 Ratings

Integrates with Gmail and Google Hangouts

N/A
0 Ratings
9.7
97%
7 Ratings

File Sharing & Management

Podio

Feature Set Not Supported
N/A
6.9

Google Keep

69%
Google Keep ranks higher in 7/7 features

Versioning

N/A
0 Ratings
1.0
10%
1 Rating

Audio files

N/A
0 Ratings
8.4
84%
2 Ratings

Document collaboration

N/A
0 Ratings
8.9
89%
6 Ratings

Access control

N/A
0 Ratings
7.6
76%
6 Ratings

Advanced security features

N/A
0 Ratings
2.7
27%
3 Ratings

Integrates with Google Drive

N/A
0 Ratings
10.0
100%
4 Ratings

Device sync

N/A
0 Ratings
9.7
97%
7 Ratings

Attribute Ratings

  • Google Keep is rated higher in 4 areas: Likelihood to Recommend, Likelihood to Renew, Usability, Support Rating

Likelihood to Recommend

5.9

Podio

59%
42 Ratings
9.8

Google Keep

98%
11 Ratings

Likelihood to Renew

9.1

Podio

91%
17 Ratings
10.0

Google Keep

100%
1 Rating

Usability

6.0

Podio

60%
2 Ratings
9.0

Google Keep

90%
1 Rating

Availability

8.0

Podio

80%
8 Ratings

Google Keep

N/A
0 Ratings

Performance

8.0

Podio

80%
4 Ratings

Google Keep

N/A
0 Ratings

Support Rating

7.0

Podio

70%
10 Ratings
7.3

Google Keep

73%
19 Ratings

Implementation Rating

7.0

Podio

70%
2 Ratings

Google Keep

N/A
0 Ratings

Configurability

7.0

Podio

70%
1 Rating

Google Keep

N/A
0 Ratings

Ease of integration

8.0

Podio

80%
1 Rating

Google Keep

N/A
0 Ratings

Product Scalability

10.0

Podio

100%
2 Ratings

Google Keep

N/A
0 Ratings

Vendor post-sale

8.0

Podio

80%
1 Rating

Google Keep

N/A
0 Ratings

Vendor pre-sale

7.0

Podio

70%
1 Rating

Google Keep

N/A
0 Ratings

Likelihood to Recommend

Citrix

[Citrix Podios's] customer support is very quick and they provide you an option to convert your
project into small tasks so that you can better assist your team and extract
maximum work out of them hence I will totally recommend its usage. I could not think that keeping track of tasks could be this much easier and smart. It is a fully customizable tool that manages my tasks efficiently and deal with them effectively.
Read full review

Google

It is the perfect companion for storing all those little bits of information you need to do your job well, the best thing is getting it all out of your head and in to Google Keep. You can trust it to hold that information for you, and you know you can go back and use its excellent search functionality to find that information at a later date. It can also work really well for your personal life as well. I have two accounts, my work account and my personal account - I use them both in different contexts but I have always found Google Keep is great for both.
Read full review

Pros

Citrix

  • Very easy for people without coding or technical skills to set up and maintain information in "Apps".
  • Platform is very easy to learn and adopt--it's intuitive.
  • Project management potential is awesome--instead of having to fit your projects into a structure that is industry specific, you can build an app that tracks what you want, in the order you want it.
  • Has a "relationship" field that allows you to relate an individual item or record to a record in another app. It effectively gives some of the functionality of a relational database.
  • Very useful for information sharing when staff members are in different regions or places.
Read full review

Google

  • It's incredibly quick to load, it doesn't take long to pull up any note you have no matter how much information is in the note.
  • The ability to collaborate on a Google Keep note is also great! It allows for two or more of you to work on a project in one space.
  • I also love that I can color coordinate. I can make all my meeting notes one color, my personal notes another color and so on.
  • Enjoying the pinning feature that allows me to keep my important notes right at the top so I don't have to go searching for them when needed.
Read full review

Cons

Citrix

  • More filter options for calendars.
  • Customizable views for Relation fields.
  • Full featured Podio mobile App for iPad.
  • A customizable profile status – would love to work with Podio in silent mode (logged in while working, but "not available" for requests when in heavy work mode)
Read full review

Google

  • The iOS app sometimes gets into a state and doesn't update your notes (won't show new notes from other devices / computer), needs to be re-installed to resolve
  • Your notes take up space in your Google account's quota, though this is not very apparent at first - you have to keep an eye on what you are storing - huge pictures better not go in there
Read full review

Pricing Details

Podio

Starting Price

$9 per month

Editions & Modules

Podio editions and modules pricing
EditionModules

Footnotes

    Offerings

    Free Trial
    Free/Freemium Version
    Premium Consulting/Integration Services

    Entry-level set up fee?

    No setup fee

    Additional Details

    A discount is available for annual pricing.

    Google Keep

    Starting Price

    Editions & Modules

    Google Keep editions and modules pricing
    EditionModules

    Footnotes

      Offerings

      Free Trial
      Free/Freemium Version
      Premium Consulting/Integration Services

      Entry-level set up fee?

      No setup fee

      Additional Details

      Likelihood to Renew

      Citrix

      Podio customer service is great. The cloud and mobile service is fast (almost instant, continuous syncing). With a solid user base, and backed by Citrix, this is a serious business solution. They're also constantly working on improving and making it more powerful. I anticipate it only getting better
      Read full review

      Google

      It does everything I need it to do. It is easy to organize and categorize what I need and what I want to see.
      Read full review

      Usability

      Citrix

      It is usable, for sure. Requires a bit of thinking to be really useful.
      Read full review

      Google

      Google Keep is very easy to use. Currently, the company I work for has employees from different age brackets, and this is one of the easiest apps on G-Suite to explain. Not a lot of people use it, but it is due to personal choice since a lot of people still prefer pen and paper to keep their notes.
      Read full review

      Reliability and Availability

      Citrix

      I have not experienced any down time
      Read full review

      Google

      No answers on this topic

      Performance

      Citrix

      It works all the time and if I have a question, support get back to me ASAP
      Read full review

      Google

      No answers on this topic

      Support Rating

      Citrix

      Podio support was always responsive and very quick to provide answers and assistance during the history of using this product, their support team has always been top notch. There have been several cases where calling podio support a feature was not available and they provided either workaround solutions or added the features straight into their roadmap.
      Read full review

      Google

      I gave this rating based on the ease of use, the simple functionality and how well it does at keeping my attention and helping me continue to use it and stay on track. The functionality mentioned before alongside the reminder functions and how it utilizes Google's powerful machine learning tech to better its software is remarkable.
      Read full review

      Implementation Rating

      Citrix

      Could of got more help sooner and mapped out structure after the 1st month. Future planning
      Read full review

      Google

      No answers on this topic

      Alternatives Considered

      Citrix

      Compared to Salesforce: Podio is not as robust as a tool for CRM tracking. It also doesn't have the in-email capabilities that SF offers. Compared to Basecamp: Podio is somewhat similar to Basecamp but doesn't offer the same functionality with checking items off and archiving projects. Compared to Zoho Projects: Podio is vastly superior to Zoho Project's lack of flexibility (requiring a development team to build) and accessibility by all members (Zoho Projects requires a very limited number of "owners" of projects which makes it difficult if multiple owners need to assign one or more people to a project).
      Read full review

      Google

      The main differential of Google Keep is its simplicity and efficiency for quick notes. I can draw on the card, put a photo, record audio if I can't write at the moment, in short, for everyday tasks, simple things, it is superior.
      Read full review

      Scalability

      Citrix

      As you business grows, so does Podio. There seems to be no limit to the workspace and apps you can create on the platform
      Read full review

      Google

      No answers on this topic

      Return on Investment

      Citrix

      • Podio is great for task assignment and tracking. The ability to enter and assign tasks from mobile and track their completion saves me several phone calls a day.
      • Podio outdoes email as my go to place to search for information. The ability to forward emails into the system, organize by projects and contacts, and search it all saves considerable time and confusion.
      • Podio has considerable potential to reduce overall admin time spent organizing information (filing, tracking, etc) The ability to keep a single record of a given piece of information without being tied to email vs file structure works very well.
      Read full review

      Google

      • Google Keep is free, and for what I need it for I don't need to purchase another tool.
      • It's handy when it comes to taking quick notes, but so is a piece of paper. This tool won't magically improve your life.
      Read full review

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