What users are saying about
105 Ratings
25 Ratings
105 Ratings
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Score 8.1 out of 100
25 Ratings
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Score 9.2 out of 100

Likelihood to Recommend

Podio

[Citrix Podios's] customer support is very quick and they provide you an option to convert your
project into small tasks so that you can better assist your team and extract
maximum work out of them hence I will totally recommend its usage. I could not think that keeping track of tasks could be this much easier and smart. It is a fully customizable tool that manages my tasks efficiently and deal with them effectively.
Gill Riskoff | TrustRadius Reviewer

Google Keep

As a Customer Experience Trainer, I recommend that all the new members utilize Google Keep for better organization. It also helps with productivity, as our team members are able to write common responses that they may use for common situations. This allows them to easily copy and paste it into their email or live response instead of typing the same response over and over again. Though this tool is great for collaboration, I wouldn't recommend using it for larger projects. In that case, I would recommend Google Docs.
Rachel Blankenship | TrustRadius Reviewer

Feature Rating Comparison

Project Management

Podio
8.4
Google Keep
8.0
Task Management
Podio
9.7
Google Keep
9.8
Resource Management
Podio
7.1
Google Keep
Gantt Charts
Podio
7.1
Google Keep
Scheduling
Podio
6.3
Google Keep
5.0
Workflow Automation
Podio
8.1
Google Keep
6.0
Team Collaboration
Podio
9.8
Google Keep
Support for Agile Methodology
Podio
9.2
Google Keep
Support for Waterfall Methodology
Podio
8.3
Google Keep
Document Management
Podio
8.6
Google Keep
Email integration
Podio
9.2
Google Keep
Mobile Access
Podio
8.2
Google Keep
9.7
Timesheet Tracking
Podio
8.2
Google Keep
Change request and Case Management
Podio
8.5
Google Keep
Budget and Expense Management
Podio
9.4
Google Keep
Search
Podio
Google Keep
9.0
Visual planning tools
Podio
Google Keep
8.5

Professional Services Automation

Podio
8.8
Google Keep
Quotes/estimates
Podio
8.8
Google Keep
Invoicing
Podio
8.7
Google Keep
Project & financial reporting
Podio
8.3
Google Keep
Integration with accounting software
Podio
9.2
Google Keep

Communication

Podio
Google Keep
7.7
Notifications
Podio
Google Keep
7.5
Discussions
Podio
Google Keep
8.4
Internal knowledgebase
Podio
Google Keep
5.8
Integrates with Gmail and Google Hangouts
Podio
Google Keep
8.9

File Sharing & Management

Podio
Google Keep
6.8
Versioning
Podio
Google Keep
1.0
Audio files
Podio
Google Keep
8.5
Document collaboration
Podio
Google Keep
8.7
Access control
Podio
Google Keep
7.3
Advanced security features
Podio
Google Keep
2.8
Integrates with Google Drive
Podio
Google Keep
10.0
Device sync
Podio
Google Keep
9.1

Pros

Podio

  • Very easy for people without coding or technical skills to set up and maintain information in "Apps".
  • Platform is very easy to learn and adopt--it's intuitive.
  • Project management potential is awesome--instead of having to fit your projects into a structure that is industry specific, you can build an app that tracks what you want, in the order you want it.
  • Has a "relationship" field that allows you to relate an individual item or record to a record in another app. It effectively gives some of the functionality of a relational database.
  • Very useful for information sharing when staff members are in different regions or places.
Amy Smoucha | TrustRadius Reviewer

Google Keep

  • Easy to organize and color coordinate.
  • Allows for an associated image to be connected with the note.
  • Alarms set for reminders.
  • Ability to add others to the note to share and collaborate.
Anonymous | TrustRadius Reviewer

Cons

Podio

  • More filter options for calendars.
  • Customizable views for Relation fields.
  • Full featured Podio mobile App for iPad.
  • A customizable profile status – would love to work with Podio in silent mode (logged in while working, but "not available" for requests when in heavy work mode)
Jan Florian Maas | TrustRadius Reviewer

Google Keep

  • The text box check list style notes only allow one indent and it would be useful to allow at least 1 more indent(2 total).
  • More robust font changes.
Michael Bufalini | TrustRadius Reviewer

Likelihood to Renew

Podio

Podio 9.1
Based on 17 answers
Podio customer service is great. The cloud and mobile service is fast (almost instant, continuous syncing). With a solid user base, and backed by Citrix, this is a serious business solution. They're also constantly working on improving and making it more powerful. I anticipate it only getting better
Nando Cabán-Méndez | TrustRadius Reviewer

Google Keep

Google Keep 10.0
Based on 1 answer
It does everything I need it to do. It is easy to organize and categorize what I need and what I want to see.
Anonymous | TrustRadius Reviewer

Usability

Podio

Podio 6.0
Based on 2 answers
It is usable, for sure. Requires a bit of thinking to be really useful.
Anonymous | TrustRadius Reviewer

Google Keep

Google Keep 9.0
Based on 1 answer
Google Keep is very easy to use. Currently, the company I work for has employees from different age brackets, and this is one of the easiest apps on G-Suite to explain. Not a lot of people use it, but it is due to personal choice since a lot of people still prefer pen and paper to keep their notes.
Anonymous | TrustRadius Reviewer

Reliability and Availability

Podio

Podio 8.0
Based on 4 answers
I have not experienced any down time
Anonymous | TrustRadius Reviewer

Google Keep

No score
No answers yet
No answers on this topic

Performance

Podio

Podio 8.0
Based on 2 answers
It works all the time and if I have a question, support get back to me ASAP
Anonymous | TrustRadius Reviewer

Google Keep

No score
No answers yet
No answers on this topic

Support Rating

Podio

Podio 7.2
Based on 6 answers
Podio support was always responsive and very quick to provide answers and assistance during the history of using this product, their support team has always been top notch. There have been several cases where calling podio support a feature was not available and they provided either workaround solutions or added the features straight into their roadmap.
Anonymous | TrustRadius Reviewer

Google Keep

Google Keep 6.3
Based on 18 answers
I never had to request support for Google Keep, all the information I needed is in the online help center. Never have a malfunction.
Vinicius Andrade | TrustRadius Reviewer

Implementation Rating

Podio

Podio 7.0
Based on 1 answer
Could of got more help sooner and mapped out structure after the 1st month. Future planning
Anonymous | TrustRadius Reviewer

Google Keep

No score
No answers yet
No answers on this topic

Alternatives Considered

Podio

Compared to Salesforce: Podio is not as robust as a tool for CRM tracking. It also doesn't have the in-email capabilities that SF offers. Compared to Basecamp: Podio is somewhat similar to Basecamp but doesn't offer the same functionality with checking items off and archiving projects.Compared to Zoho Projects: Podio is vastly superior to Zoho Project's lack of flexibility (requiring a development team to build) and accessibility by all members (Zoho Projects requires a very limited number of "owners" of projects which makes it difficult if multiple owners need to assign one or more people to a project).
Anonymous | TrustRadius Reviewer

Google Keep

Task apps built into iOS just don't compete. The only edge these have over Google Keep is Siri can schedule something for you. But the power and flexibility of Google Keep is better.
Anonymous | TrustRadius Reviewer

Scalability

Podio

Podio 10.0
Based on 2 answers
As you business grows, so does Podio. There seems to be no limit to the workspace and apps you can create on the platform
Anonymous | TrustRadius Reviewer

Google Keep

No score
No answers yet
No answers on this topic

Return on Investment

Podio

  • Podio is great for task assignment and tracking. The ability to enter and assign tasks from mobile and track their completion saves me several phone calls a day.
  • Podio outdoes email as my go to place to search for information. The ability to forward emails into the system, organize by projects and contacts, and search it all saves considerable time and confusion.
  • Podio has considerable potential to reduce overall admin time spent organizing information (filing, tracking, etc) The ability to keep a single record of a given piece of information without being tied to email vs file structure works very well.
Keller Baum | TrustRadius Reviewer

Google Keep

  • Google Keep is free, and for what I need it for I don't need to purchase another tool.
  • It's handy when it comes to taking quick notes, but so is a piece of paper. This tool won't magically improve your life.
Vinny Hebert | TrustRadius Reviewer

Pricing Details

Podio

General

Free Trial
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No

Google Keep

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

Rating Summary

Likelihood to Recommend

Podio
7.9
Google Keep
9.4

Likelihood to Renew

Podio
9.1
Google Keep
10.0

Usability

Podio
6.0
Google Keep
9.0

Reliability and Availability

Podio
8.0
Google Keep

Performance

Podio
8.0
Google Keep

Support Rating

Podio
7.2
Google Keep
6.3

Implementation Rating

Podio
7.0
Google Keep

Scalability

Podio
10.0
Google Keep

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