Google Keep vs. XWiki Collaboration Suite

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Google Keep
Score 9.1 out of 10
N/A
Google Keep is a note-taking app launched by Google in 2013 and available free, providing a tool to capture text, images, video, etc.N/A
XWiki Collaboration Suite
Score 8.9 out of 10
Mid-Size Companies (51-1,000 employees)
XWiki Collaboration Suite (XCS) is a software solution that is built on top of the XWiki Enterprise Open Source project. According to the vendor, XCS tackles 2 main use cases: Information & Knowledge Management Collaborative Work It is available on premise or as SaaS and is packaged with XWiki SAS services. These services include: support, a yearly upgrade, initial setup and configuration.N/A
Pricing
Google KeepXWiki Collaboration Suite
Editions & Modules
No answers on this topic
No answers on this topic
Offerings
Pricing Offerings
Google KeepXWiki Collaboration Suite
Free Trial
NoYes
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
NoYes
Entry-level Setup FeeNo setup fee$4 seat
Additional Details——
More Pricing Information
Community Pulse
Google KeepXWiki Collaboration Suite
Top Pros
Top Cons
Features
Google KeepXWiki Collaboration Suite
Project Management
Comparison of Project Management features of Product A and Product B
Google Keep
8.2
11 Ratings
4% above category average
XWiki Collaboration Suite
8.0
1 Ratings
2% above category average
Task Management9.37 Ratings8.01 Ratings
Scheduling5.15 Ratings8.01 Ratings
Workflow Automation6.01 Ratings8.01 Ratings
Mobile Access10.09 Ratings8.01 Ratings
Search10.09 Ratings9.01 Ratings
Visual planning tools8.87 Ratings7.01 Ratings
Communication
Comparison of Communication features of Product A and Product B
Google Keep
8.6
11 Ratings
7% above category average
XWiki Collaboration Suite
10.0
1 Ratings
22% above category average
Notifications7.87 Ratings10.01 Ratings
Discussions8.63 Ratings10.01 Ratings
Internal knowledgebase8.15 Ratings10.01 Ratings
Integrates with Gmail and Google Hangouts9.97 Ratings00 Ratings
File Sharing & Management
Comparison of File Sharing & Management features of Product A and Product B
Google Keep
6.9
10 Ratings
16% below category average
XWiki Collaboration Suite
7.8
1 Ratings
4% below category average
Versioning1.01 Ratings10.01 Ratings
Audio files8.42 Ratings5.01 Ratings
Document collaboration8.96 Ratings10.01 Ratings
Access control7.66 Ratings10.01 Ratings
Advanced security features2.73 Ratings00 Ratings
Integrates with Google Drive10.04 Ratings7.01 Ratings
Device sync9.97 Ratings00 Ratings
Video files00 Ratings5.01 Ratings
Best Alternatives
Google KeepXWiki Collaboration Suite
Small Businesses
Stackby
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Score 9.8 out of 10
Stackby
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Score 9.8 out of 10
Medium-sized Companies
Troop Messenger
Troop Messenger
Score 9.7 out of 10
Troop Messenger
Troop Messenger
Score 9.7 out of 10
Enterprises
Quickbase
Quickbase
Score 9.2 out of 10
Quickbase
Quickbase
Score 9.2 out of 10
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User Ratings
Google KeepXWiki Collaboration Suite
Likelihood to Recommend
10.0
(11 ratings)
10.0
(1 ratings)
Likelihood to Renew
10.0
(1 ratings)
-
(0 ratings)
Usability
9.0
(1 ratings)
-
(0 ratings)
Support Rating
7.9
(10 ratings)
-
(0 ratings)
User Testimonials
Google KeepXWiki Collaboration Suite
Likelihood to Recommend
Google
It is the perfect companion for storing all those little bits of information you need to do your job well, the best thing is getting it all out of your head and in to Google Keep. You can trust it to hold that information for you, and you know you can go back and use its excellent search functionality to find that information at a later date. It can also work really well for your personal life as well. I have two accounts, my work account and my personal account - I use them both in different contexts but I have always found Google Keep is great for both.
Read full review
XWiki SAS
XWiki is very well suited for a very wide range of web collaboration and web development.
Read full review
Pros
Google
  • It's incredibly quick to load, it doesn't take long to pull up any note you have no matter how much information is in the note.
  • The ability to collaborate on a Google Keep note is also great! It allows for two or more of you to work on a project in one space.
  • I also love that I can color coordinate. I can make all my meeting notes one color, my personal notes another color and so on.
  • Enjoying the pinning feature that allows me to keep my important notes right at the top so I don't have to go searching for them when needed.
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XWiki SAS
  • XWiki makes it easy to manage semi-structured information, which is at the heart of every knowledge nexus of organizations. It makes it easy to manage in a single system both structured data (such as memberships, projects), and unstructured data.
  • XWiki offers a very rich API for creating enterprise applications quickly that are easy to maintain and evolve collaboratively.
  • XWiki templating and skinning system is extremely flexible and powerful.
Read full review
Cons
Google
  • The iOS app sometimes gets into a state and doesn't update your notes (won't show new notes from other devices / computer), needs to be re-installed to resolve
  • Your notes take up space in your Google account's quota, though this is not very apparent at first - you have to keep an eye on what you are storing - huge pictures better not go in there
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XWiki SAS
  • While the basic pieces are available for turning XWiki into an advanced semantic system, some features could be made available more prominently to the user for easing the use of faceted and typed links, paving the way for a new era of collaborative knowledge sharing.
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Likelihood to Renew
Google
It does everything I need it to do. It is easy to organize and categorize what I need and what I want to see.
Read full review
XWiki SAS
No answers on this topic
Usability
Google
Google Keep is very easy to use. Currently, the company I work for has employees from different age brackets, and this is one of the easiest apps on G-Suite to explain. Not a lot of people use it, but it is due to personal choice since a lot of people still prefer pen and paper to keep their notes.
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XWiki SAS
No answers on this topic
Support Rating
Google
I gave this rating based on the ease of use, the simple functionality and how well it does at keeping my attention and helping me continue to use it and stay on track. The functionality mentioned before alongside the reminder functions and how it utilizes Google's powerful machine learning tech to better its software is remarkable.
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XWiki SAS
No answers on this topic
Alternatives Considered
Google
The main differential of Google Keep is its simplicity and efficiency for quick notes. I can draw on the card, put a photo, record audio if I can't write at the moment, in short, for everyday tasks, simple things, it is superior.
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XWiki SAS
XWiki key differentiators in my opinion:
  • Fast app development framework with very rich API
  • Open-source strategy, opening the way to collaborative innovation
Read full review
Return on Investment
Google
  • Google Keep is free, and for what I need it for I don't need to purchase another tool.
  • It's handy when it comes to taking quick notes, but so is a piece of paper. This tool won't magically improve your life.
Read full review
XWiki SAS
  • XWiki has a positive impact on the OW2 communication and collaborations strategies. It saves time when developing applications.
Read full review
ScreenShots

XWiki Collaboration Suite Screenshots

Screenshot of XCS HomepageScreenshot of XCS AdminScreenshot of XCS for CollaborationScreenshot of XCS TourScreenshot of User Profile