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Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various …
Starting at $36 per user, per year
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What is Todoist?
Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for…
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Pricing
Premium
$36
Cloud
per user, per year
Business
$60
Cloud
per user, per year
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttp://todoist.com/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Product Details
- About
- Integrations
- Competitors
- Tech Details
- FAQs
What is Todoist?
Todoist is a web-based productivity app to help users keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. With Todoist, individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari). Data is synchronized across all platforms in real time, even when offline.
Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.
Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.
Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.
Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.
Todoist Screenshots
Todoist Videos
What Is Todoist?
While many options can carry a large pricetag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Todoist is one of the best free project management software on the market.
Todoist Integrations
Todoist Competitors
- Google Tasks
- Microsoft To Do (formerly Wunderlist)
- Apple Tasks
Todoist Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android, Mobile Web |
| Supported Languages | Arabic, Chinese (cn), Chinese (tw), Danish, Dutch, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish |
Frequently Asked Questions
Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for sharing or ease of review.
Google Tasks are common alternatives for Todoist.
Reviewers rate Usability highest, with a score of 9.
The most common users of Todoist are from Small Businesses (1-50 employees).
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Reviews and Ratings
(209)
Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
- Pros
- Cons
- Recommendations
Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various industries. Independent contractors have utilized Todoist to effectively manage tasks for multiple clients and volunteer activities, addressing forgetfulness and looming deadlines. Small teams within companies have relied on Todoist to share important tasks and facilitate team and project organization. Field service groups in consulting firms have implemented Todoist to stay on top of tasks and follow-ups with their customers. Leadership teams have found value in using Todoist to keep each other focused and on task. Nonprofit startups have embraced Todoist as an essential tool for daily and weekly tasks, setting deadlines, and assigning responsibilities.
Finance professionals have found that Todoist helps them keep track of numerous moving pieces, preventing major problems caused by missed tasks. The software is also widely used by individuals within organizations for personal and work-related task management. With its simplicity, multiple levels of nesting, and affordability compared to other platforms, Todoist has become the preferred to-do list solution for many. It has also been adopted as a fresh and effective solution for accounting tasks in various subsections of companies, replacing tired alternatives.
Freelance writers benefit from using Todoist to track clients and projects, thanks to its two-way synchronization with Google Calendar that ensures easy access. The software handles important tasks and project work, keeping users focused and organized. Individuals across different industries rely on Todoist for day-to-day planning, long-term time management, and project organization.
The robust features of Todoist make it a central hub for project management, task delegation, and workflow management. It enables users to group projects together, attach documents, and track progress effectively. Business professionals utilize Todoist to organize various business tasks including projects, blog post ideas, business development activities, and client management while having the ability to schedule tasks for specific dates.
Todoist has also proven valuable in implementing the GTD Method of task management, helping users plan and assign assignments for staff. The software's ability to sync tasks across devices makes it convenient for consulting firms and personal use alike. Freelance photographers benefit from Todoist's organizational features as they juggle multiple ongoing projects.
Users appreciate how easily Todoist syncs between devices, allowing them to manage tasks seamlessly on their computers and phones. With Todoist, productive individuals in various departments can capture and organize their tasks, ensuring that important items are not forgotten amidst urgent priorities.
Many users have found Todoist to be the best task management
Intuitive User Interface: Users have consistently praised Todoist for its intuitive and user-friendly interface. Many users have stated that the software's design makes it easy to understand and navigate, allowing them to quickly complete tasks without any confusion or complications.
Efficient Task Management: The ability to add tasks with dates, comments, priorities, and attachments while organizing projects has been highly appreciated by a significant number of users. This feature allows users to include all necessary information and keep their tasks well-structured, ensuring a smooth workflow and enhancing productivity.
Seamless Synchronization Across Devices: Numerous reviewers have expressed their satisfaction with Todoist's seamless synchronization across multiple devices. They report that their task lists remain consistent and up-to-date without encountering any bugs or technical issues. This synchronization feature provides users with the flexibility to access and manage their tasks from any device, contributing to improved productivity.
Cons:
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Limited customer support: Several users have expressed frustration with the limited customer support provided by Todoist. Some reviewers have mentioned difficulties in getting timely assistance or resolving issues, which has negatively impacted their experience with the software.
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Lack of advanced features: A number of reviewers have noted that Todoist lacks certain advanced features that are available in other task management applications. Some users have mentioned missing functionalities such as time tracking, subtasks with due dates, and more robust project management capabilities.
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Occasional technical issues: Users have reported encountering occasional technical issues while using Todoist, such as error messages like "Request failed with status code 429." While these issues may not be widespread, they can disrupt workflow and cause frustration for some users.
Users also recommend trying Todoist quickly and comparing it to other tools like Evernote and Wunderlist. They suggest giving Todoist a chance to see if it fits their needs. Another recommendation is to start with the free version of Todoist and consider upgrading to premium if necessary. It is advised to take time to set up Todoist correctly and explore its integration with other platforms. Users suggest exploring the features of Todoist and checking out tutorials and articles on how to use them. Additionally, they recommend trying the free trial of Todoist and considering upgrading to the premium version if needed. It is also suggested to try other programs alongside Todoist to find the best app for one's workflow. Users think that Todoist is a wonderful and powerful tool that can make work easier and more productive. However, they recommend looking for other tools if mail implementation is required. Evaluating the layout of Todoist to see if it suits one's task and event tracking needs is advised. Finally, users recommend using Todoist for smaller projects or individual use rather than for larger team dynamics, as it is not a project management software.
Attribute Ratings
Reviews
(26-50 of 76)Companies can't remove reviews or game the system. Here's why
April 09, 2021
Capable, lightweight task & project manager that significantly improved our productivity!
- Near-perfect cross-platform availability and synchronization
- Excellent GUI that makes creating, editing, and managing projects quick and easy
- Well thought-out feature set
- Continual updating and new feature roll-outs
- Fantastic value
- Understanding the different views takes a little getting used to
- List of direct supported integrations is a little sparse
April 05, 2021
Todoist is like a to-do list with a jet engine
- Very simple to add tasks and reminders by typing in what reminders you might need, for example: "Take out the rubbish every week on Tuesday" creates a task for every Tuesday. This means you don't have to deal with complex forms and settings.
- Location based reminders - very handy for "Don't forget to do this onsite" type of reminders.
- Groups - The groups will send everyone in the group a notification when anyone else completes a task in that group, which is great for reminding the other staff that they also need to do their tasks.
- Points system creates a competitive environment.
- You are unable to set location-based reminders for others, only for your self. As a manager it would be great to be able to set location-based reminders. For example: "Sign in on arrival".
- Would be nice to have task templates built in, where you can create a task with a set of sub-tasks from a pre-defined template.
September 10, 2020
Affordable, flexible, cross-platform to-do lists.
- Onboarding and complexity is kept to a minimum. Other platforms like OmniFocus were far too complex to figure out in comparison.
- Flexibility was key as well. I was able to quickly set up personal and professional to-do's, without a lot of additional effort.
- Their premium features were very affordable compared to similar solutions. OmniFocus is much more expensive and you have to buy separate desktop and mobile licenses.
- Platform-independent. There are some very elegant mac-only solutions, but Todoist is available for Mac/PC and as a web app. This lets our whole team use it independently, although not together. Todoist isn't designed for major organizations, but does what it does very well.
- Could have better large project management tools and collaboration tools, but as an individual task manager/to-do list, it's amazing and very flexible.
- The basic app feature set is somewhat limited, but the upgrade is much more affordable than a few of its competitors/alternatives. For individual users and small teams, it can be very effective.
- A bit of an extension of #2, but the notes feature would be a good thing to include in the free version of the app. May help to build trust/buy-in before a full commitment.
- Its flexibility could be a downside compared to more structured apps like OmniFocus, but I personally appreciated it.
July 23, 2020
An easy-to-use and adaptive to-do list application
- Easy implementation
- Great features
- Attractive interface
- Often prone to unexpected crashes
- The Pro version is a tad bit expensive
- Not widely popular. Hence, marketing should be improved.
March 13, 2020
Todoist is a great personal management tool
- Clean UI
- Syncs with Email
- Room to expand on to-do with additional details
- More customization to the UI
- Folders
- Organizing projects.
- Setting reminders and due dates for tasks.
- Sharing tasks or projects with others.
- It is difficult to a comment on a task; no option for bullet points.
- Reminders requires the premium level.
- No task hierarchy.
February 26, 2020
Todoist is an excellent task management app for small teams
- Tags
- Project Categories
- Assigning Tasks
- No complaints here - I think it's a great todo list app
February 25, 2020
A great middle-of-the-road choice that will be suitable for most
- Cross-platform makes it the same everywhere and anywhere.
- Can be used for teams.
- Not as robust as some competitors.
- Boolean searches could be easier to use.
- Todoist is very easy to use and comes with a great knowledge base so implementation is a snap!
- Todoist is available on almost any platform - Windows, Apple, mobile and more.
- As your projects get larger and more complex Todoist almost seems too simple. It can be a bit more robust for this scenario.
- On mobile when an update to iOS comes out there can be small issues related to Todoist but they are usually fixed pretty quickly.
February 13, 2020
Todoist - Simple and straightforward Task Manager
- Good for quick lists.
- Helps keep projects moving forward.
- Free version is limiting on features.
- Suitable for individuals, probably other options if you are looking for more team-oriented tools.
February 13, 2020
Efficient and practical
- Quick task notes
- Intelligent auto fill
- Tasks view
- Time counter
February 03, 2020
A tool to structure your life!
- Great repository for tasks
- Good integration with calendar
- Improve UI
- Increase integrations
January 18, 2020
A nice task manager for weekly use
- Multi-device sync - Sounds basic, but who can live without this?
- Scheduling - Ss simple as typing "Tuesday at 7 pm" or something similar, and the system schedules the task properly, no date/time picking.
- Outlook/Office 365 - Integration is seriously lacking/non-existent.
- Task view - I'd like to see a weekly/monthly view.
January 17, 2020
Todoist is the best of the best, as long as you pay for it
- I like how Todoist has the ability to create subtasks which helps to keep me on track of entire projects.
- Todoist integrates with tons of apps including Google Assistant. If you are already part of the G Suite's world, this is a great option to have. I also love how it integrates with the Chrome browser. I use it a lot to mark websites that I want to read later.
- The app is missing a lot of functionality unless you pay the monthly fee.
- The reminders function doesn't work unless you are on the paid plan. A todo app without reminders is almost useless for me.
January 16, 2020
Love it! I use it every day!
- Gamification. Todoist makes it a little fun to challenge and beat yourself.
- The Todoist Mac App is a godsend. I don't like to open browsers or a new tab for a to-do list. It impacts workflow. I would rather have a native app that opens independently of Chrome.
- I love that the whole interface is simple and easy to work with, and quite intuitive.
- I would like a calendar view of the tasks that I've set times and dates to. I think that will increase productivity as I would have an overall, visual view of what to do, when to do it and when to stop doing it. Right now, I'm doing tasks when I feel like doing them, or force myself to do them at a certain time. I certainly would like to cultivate the habit of looking at the calendar, seeing a task there and just doing it without thinking about it too much.
January 11, 2020
Todoist is the best to-do manager I've ever used!
- Tasks can be quickly added via keyboard shortcut (literally, the Q key).
- Easy predictive language makes scheduling super easy.
- There are options for emailing or tagging to-do items with an email, but the Outlook one is currently deprecated.
- It's only possible to see a history log and completed tasks in the premium version.
January 10, 2020
Quick, easy to use, and isn't bogged down with extra features
- Simple to-do list.
- Easy to order and organize to-do lists.
- In the browser, there is no download required.
- There are some functionality and advanced features they could add. I think it does its job though.
- They should consider adding a board view.
January 09, 2020
Good User Experience. Simple To Use.
- It's simplicity is key to me.
- Given I use the free version, I have no issues with Todoist.
- Easy to use UI.
- Cross platform accessibility.
- Integration with my Google Home Nest hub would be nice.
- Not sure how to set-up push notifications in iOS for when I forget to check my tasks.
December 20, 2019
One of the best todo apps
- Easy to organize tasks in an effective manner.
- Collaboration is easy and works well.
- Desktop app feels too much like a mobile port. Needs more desktop-centric design.
- No calendar view. Have to rely on sometimes spotty integrations with other calendar apps.
December 20, 2019
Solid Todo app for personal project management
- Organizes tasks into separate projects
- Creating sub-tasks and breaking down big todos into smaller, bite-sized items
- Premium subscription required to get some of the most important features, like reminders
- Team functionality doesn't work as well as other project management systems
December 19, 2019
Just try it!
- Categorize.
- Organize.
- Cost-based subscription.
- Sharing with non-paid users.
December 13, 2019
Helps keep our tasks organized and helps us complete them on time!
- See exactly what tasks I need to do.
- Organize tasks needing to be done.
- Delegate tasks to others.
- Would be great if we can put due dates in.
October 16, 2019
No more overwhelm
- Alternative to pen and paper planning.
- Can easily move tasks between projects and break things down to smaller ones.
- I like ability to prioritize and put dates with shortcuts when writing the name of the task.
- Lots of keyboard shortcuts that are helpful and save time.
- Multiplatform, you can use it as browser extension, their website, apps and in gmail.
- I don't like that you need to buy premium to use tags, such things are often available for free in competition.
- It does not have its own calendar type of feature, only couple following days, I use google calendar with it.
September 24, 2019
The best to do list you can find
- Very easy UI
- Very easy logic to manage to-do list
- No bugs found
- Haven't found anything yet.
- Everything is good.
- Nothing to complain about.