Be on Cloud 9 with Oracle Cloud ERP
Danielle Shultz | TrustRadius Reviewer
Updated November 13, 2018

Be on Cloud 9 with Oracle Cloud ERP

Score 8 out of 10
Vetted Review
Verified User
Review Source

Modules Used

  • Oracle Financials Cloud
  • Oracle Procurement Cloud

Overall Satisfaction with Oracle ERP Cloud

Currently, we are using Oracle Cloud for sourcing events, contract negotiations, contract management, self-services requisitions, purchase orders, and AP/GL processes. Currently, this is being utilized across our organization as a single self-service procurement tool. This allows our business owners take more responsibility in their spend process. By truly having self-service, businesses can follow their spend from contract to procurement to payment. Although this allows our business to see the whole process, we still have encountered areas that wish to not take ownership.
  • Allows user to see the full process of procurement from start to finish.
  • Intuitive program for end users to navigate the process.
  • Great for transitioning users to self service business model.
  • OTBI reporting could be more intuitive. Hard for users to create custom queries/reports.
  • Round trip punch out for vendors could be more customizable by end users, edit requisitions.
  • Full spectrum of the process within one screen. For instance, see an invoice is on hold and the reason from the requisition life cycle.
As we continue to utilize the Oracle cloud platform, we hope to continue to utilize other capabilities of the application. Currently we use sourcing and contracts to send out RFx events and negotiate contracts. Then we utilize the requisition/po process for issuing po's to organizations for goods and services. The next capability we utilize is the supplier portal, isupplier. This allows our venders to manage their profiles and submit invoices for goods/services, cutting down on the mailing and process time. Finally the AP/GL portions to process payments and to book accruals via the application.
  • We have processed requisitions for approvals in less time than previous applications.
  • Vendors are receiving po's quicker and faster order fulfillment.
  • Payments are being processed quicker and more accurate due to the isupplier portal and robust ap system.
Workday did not offer us the full spectrum that oracle cloud offered. Ariba Contract Management required a full upgrade to the cloud and did not offer the benefits that Oracle cloud offered. We outgrew the PeopleSoft application for both HCM and eprocurement.
It provides a one-stop shop for end users to see their requisition, PO, and payment details from one screen. Users now can review information and take action to move the process along to the next step, either receiving, invoicing, payment, etc.

Oracle Cloud ERP Feature Ratings

Accounts payable
Not Rated
Accounts receivable
Not Rated
Global Financial Support
Not Rated
Primary and Secondary Ledgers
Not Rated
Intercompany Accounting
Not Rated
Localizations
Not Rated
Journals and Reconciliations
Not Rated
Enterprise Accounting
Not Rated
Configurable Accounting
Not Rated
Centralized Rules Framework
Not Rated
Standardized Processes
Not Rated
Automated Invoice Processing
Not Rated
Shared Services Payments
Not Rated
Billings Management
Not Rated
Customer Receipt Applications
Not Rated
Customer Collections
Not Rated
Revenue Recognition
Not Rated
Cash Management
Not Rated
Asset Management
Not Rated
Travel & Expense Management
Not Rated
Budgetary Control & Encumbrance Accounting
Not Rated
Period Close
Not Rated
Transactions Tax
Not Rated
Subledger Reconciliations
Not Rated
3rd Party Accounting Systems
Not Rated
Inventory tracking
Not Rated
Automatic reordering
Not Rated
Location management
Not Rated
Manufacturing module
Not Rated
Pricing
Not Rated
Order entry
9
Credit card processing
Not Rated
Cost of goods sold
Not Rated
Order Orchestration
Not Rated
End-to-end order visibility
9
Order exception Resolution
Not Rated
Dashboards
8
Standard reports
8
Custom reports
6
API for custom integration
7
Plug-ins
7
Role-based user permissions
7
Single sign-on capability
7
Award Lifecycle Management
Not Rated
Spending Control
Not Rated
Indirect Cost Management
Not Rated
Billing
Not Rated
Budgeting and Forecasting
Not Rated
Project Costing
Not Rated
Cost Capture
Not Rated
Capital Project Management
Not Rated
Customer Invoicing
Not Rated
Customer Contract Compliance
Not Rated
Project Revenue Recognition
Not Rated
Project Financial Performance Analysis
Not Rated
Project Financials Dashboard
Not Rated
Real-time Financial Reporting
Not Rated
Embedded Business Intelligence
Not Rated
Project Planning Collaboration
Not Rated
Project Planning and Scheduling
Not Rated
Project Manager Dashboard
Not Rated
Resource Manager Dashboard
Not Rated
Task Insight for Project Managers
Not Rated
Project Manager Mobile Functionality
Not Rated
Team Member Task Collaboration
Not Rated
Team Member Mobile Functionality
Not Rated
Project Candidate Search
Not Rated
Project Candidate Comparison and Analysis
Not Rated
Defineable Resource Pools
Not Rated
Defineable Resource Pools
Not Rated
Talent Profiles
Not Rated
Real-Time Project Reporting
Not Rated
Absence Management
Not Rated
Product Lifecycle Management
Not Rated
Sourcing Team Collaboration
8
Sourcing Analysis
8
Bids Analyzed and Compared
Not Rated
Catalog Shopping E-Commerce for Employees
Not Rated
Contract Authoring
8
Contract Compliance Management
8
Contract History
8
Contract Renewal Automation
8
Contract Repository
8
Contract Standardization and Enforcement
2
Electronic Signatures
2
Invoice Automated Matching
8
Purchasing Risk and Compliance Management
Not Rated
Requisitions-to-Purchase Orders Integrated
8
Spend Compliance Management
8
Supplier Assessment
8
Supplier Communication and Collaboration
8
Supplier Management
8
Supplier Portal
8
Risk Repository
Not Rated
Control Management
Not Rated
Control Mapping
Not Rated
Control Efficiency Assessments
Not Rated
Automated Control Assessments
Not Rated
Assessment Capture
Not Rated
Issue Detection
Not Rated
Automatic Notification
Not Rated
Remediation and Certification
Not Rated
Transportation Planning and Optimization
Not Rated
Transportation Sourcing Management
Not Rated
Transportation Process Integration
Not Rated
Transportation Execution Management
Not Rated
Freight Payment Automation
Not Rated
Trade Management
Not Rated
Trade Regulatory Compliance Management
Not Rated
Customs Entry Management
Not Rated
Customs Document Management
Not Rated
Customs Document Collaboration
Not Rated
Fulfillment Management
Not Rated
Inventory Visibility
Not Rated
Warehouse Workforce Management
Not Rated
Production Process Design
Not Rated
Supply Chain Business Flows
Not Rated
Production Management
Not Rated
Contracted Manufacturing Management
Not Rated
Configuration Management
Not Rated
Work Definition
Not Rated
Work Execution
Not Rated
Advanced Fulfillment
Not Rated
Manufacturing Costs
Not Rated
Forecasting
Not Rated
Inventory Planning
Not Rated
Multi-tier Supply Chain Planning
Not Rated
Performance Monitoring
Not Rated
Ideation Management
Not Rated
Requirements Management
Not Rated
Proposal Management
Not Rated
Innovation Portfolio Management
Not Rated
Product Master Data Management
Not Rated
Vendor Portal
8
Project Portfolio Management
Not Rated

Using Oracle ERP Cloud

1500 - We currently have several areas of the organization that utilize the application. Currently the most utilized is the procurement (ERP) modules. We have set up self service throughout the organization for users to create requisition, receive, and view payment information. In addition we also utilize the supplier portal (isupplier) for our vendors who wish to submit invoice electronically and track their order and payment statuses. This allows us full cycle of the procurement process from rfp, contract negotiations, requisition, po, receipt, through payment.
50 - Currently we have several support persons available depending on the module and complexity of the system. Our first line of support starts in our procurement area. Our buyers are available to help answer general requisition, po, and receiving questions. The next level of support is more centered around functionality of the system, if you can't submit a requisition or a po is not being generated after approvals. If the first two levels are unable to resolve it is escalated to our support staff for oracle cloud. This is broken up between modules, currently their is a security, functional business, tax, ap, and reporting teams. Depending on the scope of the issue, the ticket is assigned accordingly, reviewed and resolved.
  • Self -service ERP
  • Sourcing and Contract Negotiations
  • Supplier Self-Service via isupplier portal
  • Processing payments that were previously processed via check request.
  • More efficient Vendor Management
  • Setting up approval rules to trigger special areas of approval, IT/Facilities/Projects.
  • We are currently considering an asset management module.
  • We are excited to see where Oracle leads the industry in the AI arena.
  • Would like to see more reporting capabilities for our end users to obtain information at their fingertips.
Oracle is a great tool for any organization wanting to move to a single source for source to settle. Although not customizable, the out of the box application provides robust usability. The ability to add rules for your organization is what makes this cloud based application the go to for ERP functionality. It is very intuitive and allows users to have the experience of the full process from start to finish. This application has also helped our procurement and AP areas become more fluid and work together for the enterprise as a whole. This allows for quick turn around and acceptance of change for our end users.

Evaluating Oracle ERP Cloud and Competitors

Yes - We were currently utilizing two applications, Ariba and PeopleSoft for our source to settle process. Ariba was utilized as the Sourcing and Contracts application, PeopleSoft HCM, and PeopleSoft Financials. There were several integrations set up between the three applications to load HR users, contract data, invoice payments, etc. These integrations for the most part were successful. However, anytime there was an upgrade or patch that needed to be completed, this would cause issues with our integrations. Therefore, extensive testing was needed and took up valuable time from several areas of the organization.
  • Price
  • Product Features
  • Product Usability
When deciding what ERP solution to select, we looked mostly to our user base to determine, will this work. Will users be able to do everything via one application and be successful. Oracle allowed users to see their contracts from start to finish in addition to seeing requisitions to order fulfillment. Because of the visibility Oracle ERP Cloud won. There were other competitors that we considered but none of them could offer the full scope of the process like Oracle cloud.
If we had to do the sourcing process again, I think we would have requested to see a demo of all modules of the application and how they function as one unit. We were primarily focused on sourcing, contracts, procurement and accounting. However, we are now seeing the impact of not utilizing the purchase agreements and how they filter down to through the requisition/po process to manage contract spend. Had we focused on the contract spend and management we might have implemented the system a little differently.

Oracle ERP Cloud Implementation

Although we had some hiccups during the implementation, overall I believe it was a success. Some lessons learned, maybe don't migrate open po's or contracts to the new system, start fresh. Other things, be sure everyone understands their role in the application and how to support it. We did spend some time going back and forth because we weren't sure who was responsible for the action. Otherwise, I would say we were successful and to date we are still working through some issues; but, the system is working beautifully.
  • Third-party professional services
We utilized Deloitte for the integration and go live support. The provided the knowledge and expertise needed to prep, train, implement and go live. Deloitte has been utilized for several projects and they are always transparent in their roles to implement and support our application. They have provided the needed support for us to have a successful implementation and go live.
Yes - During go live we implemented the sourcing/contracts, procurement, and AP modules. Once we were successful in the go live of those modules, we implemented the isupplier module. Currently we are onboarding and training most suppliers we currently do business. By doing the phased approach we were better able to support our internal teams before turning to support our external suppliers.
Change management was a big part of the implementation and was well-handled - Change management was effective in providing high level reports and feedback to the business areas of the progress of the project. They created a daily command center upon go live to allow business areas to report issues/successes in addition to discuss next steps. The command center had two meetings per day, one in the AM and one mid afternoon. This allowed individuals to address issues immediately and not be bogged down with trying to send emails or leave voicemails.
  • Several of the accounts payable integrations had issues with their loads. Such as bank transfers, etc.
  • Approval workflow, although we thought we understood the process, it was a challenge to fully understand the process.
  • Training, although this is on management, training could have been handled more efficiently.

Oracle ERP Cloud Support

Support is always providing step by step details to resolve any issue we encounter. If the issue is currently not a functionality or feature of the application they are supportive in offering guidance on submitting an enhancement request. Currently there is an enhancement that will be rolled out by Oracle that was designed for our organization.
ProsCons
Quick Resolution
Good followup
Knowledgeable team
Problems get solved
Kept well informed
No escalation required
Immediate help available
Support understands my problem
Support cares about my success
Quick Initial Response
None
Yes - Because of the multiple modules and rules we have in place, we have opted to subscribe to premium support. I think this is necessary for the first few years when you are trying to launch a new application to your enterprise. Since several modules are involved, it is nice to be able to get direct answers for each area.
Yes - Although I do not have direct access to log a but with Oracle, our support staff has done one on my behalf. One major bug we noticed after go live was in regards to the email approval notification to approvers. There were two boxes, Approve or Reject. Neither of these buttons worked to approve or reject the request. After reporting the issue to Oracle, they provided the steps needed to remove the selection boxes from the email notification.
We have always had exceptional support from Oracle. It might not always be the answer we need or want but they do handle the request timely and efficiently. They provide steps needed to fix the issue or submit for enhancement. Each time there has been some sort of resolution provided for our organization.

Using Oracle ERP Cloud

We find the application very intuitive and most users and suppliers, once trained properly, have stated how easy the application is to use. Several users were reluctant to use Oracle Cloud, but once they dived in and learned how easy it was to create, view, and close their request they were ecstatic. This application has allowed users to have more visibility than previous applications.
ProsCons
Relatively simple
Easy to use
Technical support not required
Well integrated
Consistent
Quick to learn
Convenient
Feel confident using
Familiar
None
  • The requisition process is easy for end users to enter and follow up on various steps of the process.
  • Setting up the supplier has been incredibly easy to navigate. There isn't a lot of guessing required like other systems we have used previously.
  • Follow up, having the different inquiry roles to allow users to review and follow up on their orders is truly self service.
  • Validation process, utilizing the vertex tool has caused us several problems in calculating tax appropriately
  • Linking contract spend with purchase orders. Since we don't utilize the purchase agreement, there isn't a way to tie the contract dollars spend to the po/requisition.
  • Punch outs, seems to be another area where we have had difficulty. I am not sure if this is due to Oracle or the third party. However, it has caused issues.