What users are saying about
34 Ratings
10 Ratings
34 Ratings
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Score 8.2 out of 100
10 Ratings
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Score 8.1 out of 100

Feature Set Ratings

  • ProWorkflow ranks higher in 2 feature sets: Project Management, Professional Services Automation

Project Management

7.4

ActiveCollab

74%
8.1

ProWorkflow

81%
ProWorkflow ranks higher in 9/14 features

Task Management

9.0
90%
11 Ratings
8.0
80%
2 Ratings

Resource Management

7.0
70%
7 Ratings
9.0
90%
2 Ratings

Gantt Charts

8.8
88%
6 Ratings
8.0
80%
2 Ratings

Scheduling

6.3
63%
10 Ratings
9.0
90%
2 Ratings

Workflow Automation

7.0
70%
1 Rating
5.0
50%
2 Ratings

Team Collaboration

8.0
80%
12 Ratings
10.0
100%
2 Ratings

Support for Agile Methodology

7.0
70%
7 Ratings
7.0
70%
2 Ratings

Support for Waterfall Methodology

7.0
70%
1 Rating
7.0
70%
1 Rating

Document Management

8.1
81%
7 Ratings
10.0
100%
2 Ratings

Email integration

8.4
84%
8 Ratings
7.0
70%
2 Ratings

Mobile Access

3.0
30%
9 Ratings
7.0
70%
2 Ratings

Timesheet Tracking

9.9
99%
8 Ratings
9.0
90%
2 Ratings

Change request and Case Management

8.8
88%
7 Ratings
9.0
90%
2 Ratings

Budget and Expense Management

5.9
59%
6 Ratings
8.0
80%
2 Ratings

Professional Services Automation

7.5

ActiveCollab

75%
9.3

ProWorkflow

93%
ProWorkflow ranks higher in 3/4 features

Quotes/estimates

6.9
69%
7 Ratings
10.0
100%
2 Ratings

Invoicing

6.9
69%
6 Ratings
10.0
100%
2 Ratings

Project & financial reporting

8.4
84%
6 Ratings
10.0
100%
2 Ratings

Integration with accounting software

7.9
79%
4 Ratings
7.0
70%
2 Ratings

Attribute Ratings

  • ActiveCollab and ProWorkflow are tied in 1 area: Likelihood to Recommend

Likelihood to Recommend

8.0

ActiveCollab

80%
12 Ratings
8.0

ProWorkflow

80%
2 Ratings

Support Rating

7.1

ActiveCollab

71%
6 Ratings

ProWorkflow

N/A
0 Ratings

Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well 1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy. 2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote. 4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page. 5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etc Scenarios where ActiveCollab did not work well 1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that. 2) Sorting capability is not their under invoicing 3) It did not work well for larger teams 4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












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ProActive Software Ltd.

It's well suited to make understand team on day to day tasks. Manager can see the performance of the team and can assign task based on availability. Our team now works in more collaboration then earlier, this is the strength of the ProWorkflow. Emailing and templates tools are very basic and having room for improvement.
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Pros

ActiveCollab

  • Great for project and task assignments, project workflow and communications.
  • Solid web-based platform that doesn't require software downloads, also includes great mobile platform.
  • Great reporting tools for managing billing, estimating, project workflow and other essential project details.
  • Allows for both the agency and its clients to interact on a single platform using role-specific permissions.
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ProActive Software Ltd.

  • Makes it easy to find and organize projects.
  • Makes it easy to separate sub-tasks within projects.
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Cons

ActiveCollab

  • Does not maintain default categories for tasks
  • Makes information difficult to share with others not on AC
  • Relies on other people to track their time correctly in categories for estimates
  • Mobile app is very hard to use and not user-friendly if you are working with multiple projects
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ProActive Software Ltd.

  • Its bit complex, user interface should be bit user friendly
  • Mobile Apps navigations to switch from one task to another task is not smooth
  • I think it should have more automation for the tasks
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Pricing Details

ActiveCollab

Starting Price

$7 per member/per month

Editions & Modules

ActiveCollab editions and modules pricing
EditionModules
Self-Hosted Plan$999.001
ActiveCollab Project Management$7.002

Footnotes

  1. license
  2. per member/per month

Offerings

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services

Entry-level set up fee?

Optional $6.25

Additional Details

ProWorkflow

Starting Price

$0

Editions & Modules

ProWorkflow editions and modules pricing
EditionModules

Footnotes

    Offerings

    Free Trial
    Free/Freemium Version
    Premium Consulting/Integration Services

    Entry-level set up fee?

    No setup fee

    Additional Details

    Support Rating

    ActiveCollab

    We have not required support for ActiveCollab as it works pretty seamlessly. We didn't have any issues with using the platform or with any billing issues. The self-service aspect of the platform is robust and easy to navigate so we have not encountered any errors that required assistance from the support team.
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    ProActive Software Ltd.

    No answers on this topic

    Alternatives Considered

    ActiveCollab

    ActiveCollab is easier to use and simpler in its setup. It has the right mix of features and simplicity. It's also project-oriented which is important for our workflow. Other tools are often too task-oriented, making it hard to track projects. Overall, ActiveCollab has a great mix of simplicity with good features.
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    ProActive Software Ltd.

    I have not used another product like ProWorkflow.
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    Return on Investment

    ActiveCollab

    • Allows our team to stay organized and keep conversations on tasks.
    • The To-Do List email every morning helps me mentally prepare and know exactly what I should be doing as soon as I start work.
    • Powerful and useful integrations save lots of time (Google Drive, Slack, Dropbox, Zapier and more!).
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    ProActive Software Ltd.

    • Team is working with more collaboration hence effective use of manpower.
    • Managers can see the performance thru ProWorkflow and can assign them tasks, resulting effective manpower utilization.
    • Overall ProWorkflow is well suited for the small or start-up organisation
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    Screenshots

    Add comparison