What users are saying about
43 Ratings
2 Ratings
43 Ratings
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Score 8.3 out of 101
2 Ratings
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Score 3.8 out of 101

Likelihood to Recommend

APS

I think that APS Online is scalable to any organization. It's a wonderful product and I have had so many managers that work with me that feel the same way. We haven't been with them quite a year yet but since we've started it has made a world of difference for us. Things to ask about- 1- Do they specialize in or can they accommodate states that you are working in and their various rules?2- What type of customer service? Do they have a call center or do they have a designated person like APS?3- How long do your reports stay in the system? (ADP "archived" theirs after a year so we couldn't reach them)
Lindsey Rosin profile photo

Octopus HR

I would definitely recommend Octopus HR if companies need every employee, not just one HR team, to use it. I think it's too much and would suggest something like Taleo for one team to use.Key questions would be: Do you need a simple platform? Are you using this just for your HR team or will everyone need access? Is the way employees request PTO at your company disorganized?
No photo available

Feature Rating Comparison

Human Resource Management

APS
7.0
Octopus HR
Employee demographic data
APS
9.4
Octopus HR
Employment history
APS
7.0
Octopus HR
Job profiles and administration
APS
8.3
Octopus HR
Workflow for transfers, promotions, pay raises, etc.
APS
4.0
Octopus HR
Organizational charting
APS
7.9
Octopus HR
Organization and location management
APS
6.0
Octopus HR
Compliance data (COBRA, OSHA, etc.)
APS
6.0
Octopus HR

Payroll Management

APS
7.3
Octopus HR
Pay calculation
APS
7.0
Octopus HR
Support for external payroll vendors
APS
5.7
Octopus HR
Benefit plan administration
APS
7.0
Octopus HR
Direct deposit files
APS
8.0
Octopus HR
Salary revision and increment management
APS
7.0
Octopus HR
Reimbursement management
APS
9.0
Octopus HR

Leave and Attendance Management

APS
6.7
Octopus HR
Approval workflow
APS
8.0
Octopus HR
Balance details
APS
6.0
Octopus HR
Annual carry-forward and encashment
APS
6.0
Octopus HR

Employee Self Service

APS
7.2
Octopus HR
View and generate pay and benefit information
APS
8.0
Octopus HR
Update personal information
APS
9.0
Octopus HR
View company policy documentation
APS
7.0
Octopus HR
Employee recognition
APS
7.0
Octopus HR
View job history
APS
5.0
Octopus HR

Asset Management

APS
7.0
Octopus HR
Tracking of all physical assets
APS
7.0
Octopus HR

HR Reporting

APS
7.1
Octopus HR
Report builder
APS
7.0
Octopus HR
Pre-built reports
APS
7.0
Octopus HR
Ability to combine HR data with external data
APS
7.4
Octopus HR

Onboarding

APS
7.5
Octopus HR
New hire portal
APS
8.0
Octopus HR
Manager tracking tools
APS
7.0
Octopus HR

Performance and Goals

APS
7.8
Octopus HR
Corporate goal setting
APS
8.1
Octopus HR
Individual goal setting
APS
8.2
Octopus HR
Line-of sight-visibility
APS
8.2
Octopus HR
Performance tracking
APS
6.9
Octopus HR

Performance Management

APS
8.0
Octopus HR
Performance plans
APS
7.9
Octopus HR
Performance improvement plans
APS
7.0
Octopus HR
Review status tracking
APS
8.4
Octopus HR
Review reminders
APS
8.3
Octopus HR
Multiple review frequency
APS
8.5
Octopus HR

Succession Planning

APS
5.0
Octopus HR
Create succession plans/pools
APS
5.0
Octopus HR
Candidate ranking
APS
5.0
Octopus HR

Recruiting / ATS

APS
8.8
Octopus HR
Job Requisition Management
APS
9.2
Octopus HR
Company Website Posting
APS
9.2
Octopus HR
Publish to Social Media
APS
9.2
Octopus HR
Job Search Site Posting
APS
8.8
Octopus HR
Duplicate Candidate Prevention
APS
7.6
Octopus HR
Applicant Tracking
APS
8.4
Octopus HR
Notifications and Alerts
APS
9.2
Octopus HR

Pros

APS

  • It's fast and intuitive. Our previous contractors were ADP and Paychex and neither were intuitive. Our payroll runs have less errors now than with previous vendors. Payroll prep time is down from 5 hours with ADP to 2 hours with APS for the HR Manager.
  • The limiters are great. I'm always afraid of that error that no one caught. Let's assume that you add a $200 limiter to overtime. Any time that a staff member is about to receive more than $200 in overtime for that pay period, a red flag goes up for the HR manager to double check.
  • We have 3 programs in public schools that block certain ports. APS has a 2nd feature using GPS so that staff can only check in for their shift while they are in the designated GPS range. Great for someone who has to report to a remote location. Just add the GPS coordinates and they can't check until they get to the project.
Ronald D. Tompkins profile photo

Octopus HR

  • It's simple. I really appreciate that the layout of Octopus HR isn't something I have to question. I know where to look for something because it's clearly labeled, that's more than I can say for a lot of other HR systems I've seen.
  • Support. If I ever have a question about setting something up, or if something goes wrong, they're always on top of it. For instance, I had no idea how to set up employee photos on our accounts. I tweeted them and they responded right away, I'm based in LA and they're a UK company, I was impressed that they were able to respond right away. They make sure their customers are taken care of.
  • Great self guide. If there's ever an ordinary question I need answered their "Octopus Guide" is very thorough and walks you through everything.
No photo available

Cons

APS

  • Reporting - We have six different business units and the reporting is separate for all three. Most reporting I do requires information from all business units so am running six reports and then copying and pasting to get the report I need.
  • Multi-state taxes - We have a number of employees who live in New York and work in New Jersey. APS OnLine is designed to accommodate one state withholding so ability to have "worked in" state and "lived in" state taxes withheld went away. This was a shortfall.
  • The Carrier connection setup took much longer than expected. After a year, we are still having some issues with some items transferring over to the GL.
  • The CA overtime calculation does not calculate after 8 hours per day, only on the 40 per week so we override each week.
  • Reporting - when running Benefit reports, it recognizes employees who formerly carried the plan but may have dropped it. To get around this, we have to delete off the employee's record so the history is not readily available.
No photo available

Octopus HR

  • Adding employee photos. That's definitely something I think is hard to figure out on your own.
  • An easier way for users to retrieve their passwords. Sometimes I notice even when employees put in all the correct information, the system doesn't recognize it.
No photo available

Likelihood to Renew

APS

APS 9.7
Based on 6 answers
I have been using the system for over a year now and feel more comfortable with the functionality of it. I have just recently implemented the benefit administration portion.
Chanell Clayton profile photo

Octopus HR

Octopus HR 8.0
Based on 1 answer
Employees don't complain about it! If anything they've commented on how nice of a tool it is to have.
No photo available

Usability

APS

APS 9.5
Based on 4 answers
In general, it's a great system to use. We were looking for simplicity and ease of use and have received raves from our employees in their ability to access and make use of the system. There is still so much more that we have yet to gain as we continue working through each of the modules.
No photo available

Octopus HR

No score
No answers yet
No answers on this topic

Reliability and Availability

APS

APS 9.0
Based on 1 answer
I haven't had any outages
No photo available

Octopus HR

No score
No answers yet
No answers on this topic

Performance

APS

APS 9.0
Based on 1 answer
No photo available

Octopus HR

No score
No answers yet
No answers on this topic

Support

APS

APS 9.9
Based on 3 answers
There is one primary account representative that we contact on a regular basis. If she is unavailable, there are others on her team. It does seem that our implementation was more complex than others that have been installed, so fixes are not as easily remedied.
No photo available

Octopus HR

No score
No answers yet
No answers on this topic

In-Person Training

APS

APS 9.0
Based on 1 answer
Even if it wasn't in-person on location, we felt like we had our trainer in the room with us.
No photo available

Octopus HR

No score
No answers yet
No answers on this topic

Online Training

APS

APS 9.0
Based on 1 answer
We had great webinars.
No photo available

Octopus HR

No score
No answers yet
No answers on this topic

Implementation

APS

APS 8.7
Based on 4 answers
It would have been helpful to understand the phases of the implementation up front so I could have prepared differently for enrollments, billing, and transfer of information to payroll. At the end of the day, I'm happy with the selection and the system and anticipate I will like it better as we go along. We have done a number of other system implementations in the past few years, and this has been pretty painless, however, I've had a few surprises.
No photo available

Octopus HR

No score
No answers yet
No answers on this topic

Alternatives Considered

APS

All the other payroll systems were very complicated and had a lot of capabilities that were nto needed for an organization of our size. This made it difficult to use and confusing. APS covers all our needs and does so with ease of use and great support
John Bellini III profile photo

Octopus HR

Very different platforms. You get a lot of bang for your buck using Octopus HR. It's a much more modern and simple layout and that's something forward thinking companies definitely enjoy.
No photo available

Scalability

APS

APS 9.0
Based on 1 answer
I've never had a problem with the system nor in finding the right information.
No photo available

Octopus HR

No score
No answers yet
No answers on this topic

Return on Investment

APS

  • APS OnLine has helped us streamline the payroll process by freeing up our time of not having to personally cut and sign weekly paychecks. We don't have to rely on check signers to be present which has helped our timeliness as well.
Charles Olivier profile photo

Octopus HR

  • Employee efficiency. There's never a question of who I request my time off with. The program sets up line managers who take in all the requests.
  • Less wasted time. Contact info and photo are very visible and easily accessed.
No photo available

Screenshots

Pricing Details

APS

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Required

Octopus HR

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

Rating Summary

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