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Asana<a href='https://www.trustradius.com/static/about-trustradius-scoring' target='_blank' rel='nofollow'>Customer Verified: Read more.</a>

Top Rated
739 Ratings

MS SharePoint<a href='https://www.trustradius.com/static/about-trustradius-scoring' target='_blank' rel='nofollow'>Customer Verified: Read more.</a>

1180 Ratings

Asana<a href='https://www.trustradius.com/static/about-trustradius-scoring' target='_blank' rel='nofollow'>Customer Verified: Read more.</a>

Top Rated
739 Ratings
<a href='https://www.trustradius.com/static/about-trustradius-scoring' target='_blank' rel='nofollow'>trScore algorithm: Learn more.</a>
Score 8.3 out of 101

MS SharePoint<a href='https://www.trustradius.com/static/about-trustradius-scoring' target='_blank' rel='nofollow'>Customer Verified: Read more.</a>

1180 Ratings
<a href='https://www.trustradius.com/static/about-trustradius-scoring' target='_blank' rel='nofollow'>trScore algorithm: Learn more.</a>
Score 7.4 out of 101

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Likelihood to Recommend

Asana

Asana functions particularly well in scenarios with well-established teams with well-established processes and a mature SDLC. The reason is that Asana can be configured to do many, many different things, and be used in many, many different ways, and with that power comes a lot of responsibility to figure out your process before you try and automate it. It's software, not magic.
Kirk Brote profile photo

MS SharePoint

It is suited for organizational file storage and long-term projects. It is also great to use it to replace the departmental shared drive for easier cloud or remote access. It is not appropriate for ad-hoc teams or ad-hoc projects that require really short turn around times. Microsoft Groups or Teams are better suited for this.
Jeffrey Ing profile photo

Feature Rating Comparison

Project Management

Asana
7.8
MS SharePoint
7.4
Task Management
Asana
9.0
MS SharePoint
7.8
Resource Management
Asana
8.2
MS SharePoint
Gantt Charts
Asana
6.5
MS SharePoint
7.1
Scheduling
Asana
8.5
MS SharePoint
7.4
Workflow Automation
Asana
7.7
MS SharePoint
8.0
Team Collaboration
Asana
8.8
MS SharePoint
Support for Agile Methodology
Asana
8.5
MS SharePoint
Support for Waterfall Methodology
Asana
8.5
MS SharePoint
Document Management
Asana
6.8
MS SharePoint
Email integration
Asana
7.1
MS SharePoint
Mobile Access
Asana
8.0
MS SharePoint
7.2
Timesheet Tracking
Asana
6.1
MS SharePoint
Change request and Case Management
Asana
8.4
MS SharePoint
Budget and Expense Management
Asana
7.2
MS SharePoint
Search
Asana
MS SharePoint
7.4
Visual planning tools
Asana
MS SharePoint
7.1

Professional Services Automation

Asana
6.2
MS SharePoint
Project & financial reporting
Asana
5.5
MS SharePoint
Integration with accounting software
Asana
7.0
MS SharePoint

Communication

Asana
MS SharePoint
7.5
Chat
Asana
MS SharePoint
6.5
Notifications
Asana
MS SharePoint
7.3
Discussions
Asana
MS SharePoint
7.7
Surveys
Asana
MS SharePoint
7.7
Internal knowledgebase
Asana
MS SharePoint
8.1
Integrates with GoToMeeting
Asana
MS SharePoint
7.6
Integrates with Gmail and Google Hangouts
Asana
MS SharePoint
6.5
Integrates with Outlook
Asana
MS SharePoint
8.8

File Sharing & Management

Asana
MS SharePoint
8.3
Versioning
Asana
MS SharePoint
8.6
Video files
Asana
MS SharePoint
8.0
Audio files
Asana
MS SharePoint
8.0
Document collaboration
Asana
MS SharePoint
8.6
Access control
Asana
MS SharePoint
8.6
Advanced security features
Asana
MS SharePoint
8.6
Integrates with Google Drive
Asana
MS SharePoint
8.0
Device sync
Asana
MS SharePoint
8.1

Pros

  • Project management and workflow
  • Create customized lists of tasks and reminders.
  • Employee activity tracking
  • One-time solution for project tracking
Jestin Sebastian profile photo
  • SharePoint allows us to store and share documents easily, it also has great security settings that allows us to secure documents at a document level without having to create a new drive location for secured documents.
  • Forms, Forms, Forms we love the ability to create a standardize form using InfoPath. This allows us to collect and store needed data that does not always have a document to attach. Forms can be accessed both internally and externally when needed.
  • Workflow what more can I say its a wonderful thing. We are able to send notifications when action is needed, route documents for approval processes and archived documents in accordance with government regulations. This is just the tip of the iceberg when it comes to workflow.
  • Reporting and views are easy to use and create allowing users to create there own reports on the fly when needed.
Renae Clary profile photo

Cons

  • A complete lack of even the most basic reporting is a source of ongoing disappointment and frustration. I would like to know, at the very least, how many unarchived projects I have. It would be extremely helpful to know how many incomplete tasks there are, how many tasks are being completed per day or week, or any of those things. Asana doesn't tell you anything at all about what is going on inside of it. Even the filter dropdown, which shows a number of matching tasks for each tag filter includes both completed and incompleted tasks even if you have completed tasks hidden in that view. We have been on Asana for over a year-and-a-half with absolutely no reporting whatsoever beyond what we tracked manually in spreadsheets. This is without a doubt the single most annoying thing about using Asana.
  • The project list is an unmitigated, unsortable disaster if you have a large number of projects. Going through it is an hours-long chore of scrolling down, clicking "More Projects..." scrolling down and repeating over and over. To make matter worse, the most recently entered projects always appear at the bottom, so if you have any open but delayed/stalled projects, you'll have to scroll past them to get to the items you can actually get completed. Since projects have no defining characteristics unto themselves that allow any sorting options, you are ever at the mercy of the search box to find anything in any reasonable amount of time, and that search box carries its own set of tiny migraine-inducers.
  • The search box is fast enough to function, but not fast enough that you can actually click on things before the results change again as it searches through more items that match your terms. No less than twenty times a day do I search for a tag or project, then click (or arrow key down and hit enter) on the tag or project I am looking for in the results list just as it re-orders itself, causing me to have clicked on the wrong result. Then I have to type my search all over again. The search feature does not work for archived projects, either, so the only ways to find them are to search for a tag you know might be on that project, or scroll all the way down to the archived projects list at the bottom of the main projects list and then patiently hunt-and-peck for them as you scroll further still.
  • The API for integration, unlike the web app itself, is painfully slow. I don't know if it is because it wants to pull down every project every time (including archived ones) instead of just the ones you are looking to access or what, but our dev team has had one heck of a time getting it to stay online and functioning. Our integration breaks down regularly, and that affects our photography dispatch report, our automated generation of new tasks when a sale comes in, and our fledgling reporting system (which seems to return only zeroes and ones). Some of this is on our dev team to fix, but I have to blame a cumbersome API for most of the speed issues.
No photo available
  • The out of the box SharePoint Workflow is not a robust as it could be, we purchased add on software called Nintex to help us with all of our workflow needs.
  • We currently use another MS product called InfoPath form for all our form needs. The future of InfoPath forms has been uncertain at times. Now there are plenty of other form software available that work with SharePoint but it would be even better if it was part of the SharePoint package.
  • Search is sometimes an issue and there are lots of search settings you can change and define but it gets murky and sometimes really slows down sites depending on how search is set up. To simplify the search settings would be amazing.
Renae Clary profile photo

Likelihood to Renew

Asana10.0
Based on 32 answers
I had a positive experience with it. It was easy to learn and my team really enjoyed collaborating it and assigning projects through this tool. If I could get all staff involved and provide incentives for all of us to use the tool, we would be probably 2x more efficient with our productivity. Everyone has their own tools to manage projects but we should stick to just one tool like Asana.
No photo available
MS SharePoint8.7
Based on 19 answers
The only drawback is the price, it's quite costly to buy and requires Microsoft professionals to run at its peak capabilities. It works very well with large quantities of employees, has powerful search capabilities and a huge community. However it might not be a good fit for smaller companies who don't handle a large number of documents and employees and who don't exert high security requirements.
hrvoje katusic profile photo

Usability

Asana6.0
Based on 5 answers
This is the best task management App for teams I have used
Ronen Soreq profile photo
MS SharePoint7.0
Based on 8 answers
If SharePoint really focused on non-technical user experience design, it's usefulness to the broader user community would increase dramatically.
Dwight Taylor profile photo

Reliability and Availability

Asana8.4
Based on 2 answers
Working with Asana on a daily basis
Ronen Soreq profile photo
No score
No answers yet
No answers on this topic

Support

Asana8.3
Based on 2 answers
They don't fix everything, but they have certainly gone the extra mile for us. When we were frustrated with a recent change that altered our default view of every project, changing it from all projects being visible to just incomplete projects being visible, they wrote a custom script to change all of our default views back for us, so we didn't have to manually click 3,000 times (we have over a thousand projects).
No photo available
MS SharePoint5.0
Based on 6 answers
Microsoft has gotten better in it's ability to support SharePoint over the years. In addition, Microsoft and third party support offerings are abundant.
Dwight Taylor profile photo

Implementation

No score
No answers yet
No answers on this topic
MS SharePoint6.0
Based on 4 answers
Beware of switch in authentication methods!
hrvoje katusic profile photo

Alternatives Considered

Outlook Outlook can track tasks. However, it's not very collaborative; you can send tasks to other people but you can see what them after that. This feature as part of Outlook was a disaster. The only benefit that currently exists is that it was free; it never really fit in with what we wanted.Wunderlist When we looked at this, it was a better application for tasks than Outlook. However, it still was really hard to use as a team (it seemed better suited for an individual). It was simpler to use (and lacked some of the depth of objects) that was a positive but we couldn't figure out how to get the mobile app and the desktop app to sync really well. TodoTXT This was the simplest product to use. It also meant that it lacked all the nice features of the other application.
Andrew Comstock profile photo
Obviously we still use our CMS to manage our main websites but with SharePoint we no longer have to rely on one or two key employees to post the work that many have done. We also now have a central location for all of these files to be viewed and posted once they are made public. The idea here is that we can pool resources together and not have to worry if the one person who knows CMS is on sick leave, or even worse, permanent leave to get the work completed
John Glenn profile photo

Collaboration and Sharing

No score
No answers yet
No answers on this topic
MS SharePoint9.5
Based on 2 answers
It is extremely simple to share, within our department and even with other departments, things we have been working on. Formatting is not an issue when we are sharing and that is a big life saver.
Betsy Scruggs profile photo

Data Integration

No score
No answers yet
No answers on this topic
MS SharePoint7.0
Based on 2 answers
It’s extremely simple to merge forms from different platforms to different types of sources! There is no lag so that is a huge help when you are in a hurry and have no time to spare.
Betsy Scruggs profile photo

Scalability

Asana8.2
Based on 1 answer
I used this tool on a daily basis at work and it runs as a solid rock
Ronen Soreq profile photo
No score
No answers yet
No answers on this topic

Return on Investment

  • I definitely feel more organized and more effective when I'm assigned a task via Asana. It makes it easier to keep track of than email. I also work off-location from the rest of the team.
Dylan Edwards profile photo
  • Increased employee efficiency
  • Ability to collaborate
  • Gives higher ups some insight on what users are working
Chris John profile photo

Screenshots

Pricing Details

Asana

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
Optional
8.33*
1.  per user per month
Additional Pricing Details
Asana is always free for teams of up to 15 people.

MS SharePoint

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details