What users are saying about

Asana

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Top Rated
800 Ratings

MS SharePoint

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Top Rated
1221 Ratings

Asana

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Top Rated
800 Ratings
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Score 8.3 out of 101

MS SharePoint

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Top Rated
1221 Ratings
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Score 7.5 out of 101

Add comparison

Likelihood to Recommend

Asana

Asana functions particularly well in scenarios with well-established teams with well-established processes and a mature SDLC. The reason is that Asana can be configured to do many, many different things, and be used in many, many different ways, and with that power comes a lot of responsibility to figure out your process before you try and automate it. It's software, not magic.
Kirk Brote profile photo

MS SharePoint

I would recommend MS SharePoint to individuals who wish to collaborate on documents, save old/previous versions of their documents, assign tasks, maintain a progress log and share with their teams, assign edit rights to others, so they can modify your documents, build workflows, create collaborative websites, and all online.
Adriana Paez profile photo

Feature Rating Comparison

Project Management

Asana
7.8
MS SharePoint
7.2
Task Management
Asana
9.1
MS SharePoint
7.6
Resource Management
Asana
7.8
MS SharePoint
Gantt Charts
Asana
6.5
MS SharePoint
6.9
Scheduling
Asana
8.5
MS SharePoint
7.2
Workflow Automation
Asana
7.5
MS SharePoint
7.9
Team Collaboration
Asana
9.0
MS SharePoint
Support for Agile Methodology
Asana
8.5
MS SharePoint
Support for Waterfall Methodology
Asana
8.5
MS SharePoint
Document Management
Asana
6.8
MS SharePoint
Email integration
Asana
7.4
MS SharePoint
Mobile Access
Asana
7.8
MS SharePoint
6.9
Timesheet Tracking
Asana
6.1
MS SharePoint
Change request and Case Management
Asana
8.4
MS SharePoint
Budget and Expense Management
Asana
7.0
MS SharePoint
Search
Asana
MS SharePoint
7.2
Visual planning tools
Asana
MS SharePoint
6.9

Professional Services Automation

Asana
6.2
MS SharePoint
Project & financial reporting
Asana
5.5
MS SharePoint
Integration with accounting software
Asana
7.0
MS SharePoint

Communication

Asana
MS SharePoint
7.5
Chat
Asana
MS SharePoint
6.5
Notifications
Asana
MS SharePoint
7.2
Discussions
Asana
MS SharePoint
7.5
Surveys
Asana
MS SharePoint
7.6
Internal knowledgebase
Asana
MS SharePoint
8.1
Integrates with GoToMeeting
Asana
MS SharePoint
7.7
Integrates with Gmail and Google Hangouts
Asana
MS SharePoint
6.7
Integrates with Outlook
Asana
MS SharePoint
8.7

File Sharing & Management

Asana
MS SharePoint
8.2
Versioning
Asana
MS SharePoint
8.6
Video files
Asana
MS SharePoint
7.9
Audio files
Asana
MS SharePoint
7.9
Document collaboration
Asana
MS SharePoint
8.6
Access control
Asana
MS SharePoint
8.5
Advanced security features
Asana
MS SharePoint
8.4
Integrates with Google Drive
Asana
MS SharePoint
7.9
Device sync
Asana
MS SharePoint
8.0

Pros

  • Project management and workflow
  • Create customized lists of tasks and reminders.
  • Employee activity tracking
  • One-time solution for project tracking
Jestin Sebastian profile photo
  • Sharing and collaborating documents with the ability to lock documents upon final revision.
  • Implementing workflows for specific documents and teams is a plus, this allows certain approval process during a copy edit to run smoothly.
  • Project-related sites are quick and easy to deploy templates for fast moving teams or temporary teams.
Jeffrey Ing profile photo

Cons

  • A complete lack of even the most basic reporting is a source of ongoing disappointment and frustration. I would like to know, at the very least, how many unarchived projects I have. It would be extremely helpful to know how many incomplete tasks there are, how many tasks are being completed per day or week, or any of those things. Asana doesn't tell you anything at all about what is going on inside of it. Even the filter dropdown, which shows a number of matching tasks for each tag filter includes both completed and incompleted tasks even if you have completed tasks hidden in that view. We have been on Asana for over a year-and-a-half with absolutely no reporting whatsoever beyond what we tracked manually in spreadsheets. This is without a doubt the single most annoying thing about using Asana.
  • The project list is an unmitigated, unsortable disaster if you have a large number of projects. Going through it is an hours-long chore of scrolling down, clicking "More Projects..." scrolling down and repeating over and over. To make matter worse, the most recently entered projects always appear at the bottom, so if you have any open but delayed/stalled projects, you'll have to scroll past them to get to the items you can actually get completed. Since projects have no defining characteristics unto themselves that allow any sorting options, you are ever at the mercy of the search box to find anything in any reasonable amount of time, and that search box carries its own set of tiny migraine-inducers.
  • The search box is fast enough to function, but not fast enough that you can actually click on things before the results change again as it searches through more items that match your terms. No less than twenty times a day do I search for a tag or project, then click (or arrow key down and hit enter) on the tag or project I am looking for in the results list just as it re-orders itself, causing me to have clicked on the wrong result. Then I have to type my search all over again. The search feature does not work for archived projects, either, so the only ways to find them are to search for a tag you know might be on that project, or scroll all the way down to the archived projects list at the bottom of the main projects list and then patiently hunt-and-peck for them as you scroll further still.
  • The API for integration, unlike the web app itself, is painfully slow. I don't know if it is because it wants to pull down every project every time (including archived ones) instead of just the ones you are looking to access or what, but our dev team has had one heck of a time getting it to stay online and functioning. Our integration breaks down regularly, and that affects our photography dispatch report, our automated generation of new tasks when a sale comes in, and our fledgling reporting system (which seems to return only zeroes and ones). Some of this is on our dev team to fix, but I have to blame a cumbersome API for most of the speed issues.
No photo available
  • Creating a brand new site needs work. More widgets or drop in's perhaps.
  • Making the administration a little easier for less technically inclined staff to be able to manage. Sometimes too many features on one screen or too much granular options can be a bad thing. Add an "advanced" menu, but stick with the basics, this saves IT's time.
  • Make it easier to design sites that are more appealing to the younger crowd, sites end up just having basic colors and text. The new UI is improved and looks a bit more modern but still is just a bunch of boxes with text in them.
Jeffrey Ing profile photo

Likelihood to Renew

Asana10.0
Based on 32 answers
I had a positive experience with it. It was easy to learn and my team really enjoyed collaborating it and assigning projects through this tool. If I could get all staff involved and provide incentives for all of us to use the tool, we would be probably 2x more efficient with our productivity. Everyone has their own tools to manage projects but we should stick to just one tool like Asana.
No photo available
MS SharePoint8.7
Based on 19 answers
The only drawback is the price, it's quite costly to buy and requires Microsoft professionals to run at its peak capabilities. It works very well with large quantities of employees, has powerful search capabilities and a huge community. However it might not be a good fit for smaller companies who don't handle a large number of documents and employees and who don't exert high security requirements.
hrvoje katusic profile photo

Usability

Asana6.0
Based on 5 answers
This is the best task management App for teams I have used
Ronen Soreq profile photo
MS SharePoint7.0
Based on 8 answers
A lot of users can give you many great ideas how to cleverly use SharePoint's core functionality to implement almost any process you need. It is very sturdy, never crashes. Many applications and third party solutions are built for SharePoint so even customization without Microsoft programming skills is rather easy and low cost.
hrvoje katusic profile photo

Reliability and Availability

Asana8.4
Based on 2 answers
Working with Asana on a daily basis
Ronen Soreq profile photo
No score
No answers yet
No answers on this topic

Support

Asana8.3
Based on 2 answers
They don't fix everything, but they have certainly gone the extra mile for us. When we were frustrated with a recent change that altered our default view of every project, changing it from all projects being visible to just incomplete projects being visible, they wrote a custom script to change all of our default views back for us, so we didn't have to manually click 3,000 times (we have over a thousand projects).
No photo available
MS SharePoint5.0
Based on 6 answers
Support varies by tech and by vendor. I've used Microsoft's support channel and for the most part have been successful to get my questions answered. I've also used third party vendors and have gotten some answers resolved as well, though sometimes getting them on the phone is difficult. It all depends!
Chris John profile photo

Implementation

No score
No answers yet
No answers on this topic
MS SharePoint6.0
Based on 4 answers
Beware of switch in authentication methods!
hrvoje katusic profile photo

Alternatives Considered

Asana has its proper place in task management. There are better tools that provide similar functionality but the decision depends heavily on the actual requirements. If you own a small business or a start up, Asana is excellent. If you are an enterprise level organization, you'll want to map the requirements to the key features and functionality. Considering Asana is a free product with a paid model as you grow, it is an excellent offering to the project management community.
Andrew Makar profile photo
Obviously we still use our CMS to manage our main websites but with SharePoint we no longer have to rely on one or two key employees to post the work that many have done. We also now have a central location for all of these files to be viewed and posted once they are made public. The idea here is that we can pool resources together and not have to worry if the one person who knows CMS is on sick leave, or even worse, permanent leave to get the work completed
John Glenn profile photo

Scalability

Asana8.2
Based on 1 answer
I used this tool on a daily basis at work and it runs as a solid rock
Ronen Soreq profile photo
No score
No answers yet
No answers on this topic

Return on Investment

  • Based on stakeholder feedback, Asana has been an effective way to help them organize their business. It has become a critical tool for their task management and scaling their business processes across the team.
Andrew Makar profile photo
  • Increased employee efficiency
  • Ability to collaborate
  • Gives higher ups some insight on what users are working
Chris John profile photo

Screenshots

Pricing Details

Asana

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
Optional
8.33*
1.  per user per month
Additional Pricing Details
Asana is always free for teams of up to 15 people.

MS SharePoint

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details