What users are saying about
115 Ratings
16 Ratings
115 Ratings
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Score 8.4 out of 100
16 Ratings
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Score 9.4 out of 100

Likelihood to Recommend

Podio

[Citrix Podios's] customer support is very quick and they provide you an option to convert your
project into small tasks so that you can better assist your team and extract
maximum work out of them hence I will totally recommend its usage. I could not think that keeping track of tasks could be this much easier and smart. It is a fully customizable tool that manages my tasks efficiently and deal with them effectively.
Gill Riskoff | TrustRadius Reviewer

Ruum by SAP

Ruum [by SAP] is well-suited for the task creation and assignment with the responsible persons for the follow-ups and collaboration, which can be used for both internal or external projects. Ruum [by SAP] can also be used for internal tasks, milestones, project and workflow management and team management functionalities respectively. Ruum [by SAP] may not be well suited for those who want to use the CRM tools for the related marketing activities management in [a] particular situation.
Ye Yint Moe | TrustRadius Reviewer

Feature Rating Comparison

Project Management

Podio
8.6
Ruum by SAP
9.5
Task Management
Podio
9.2
Ruum by SAP
10.0
Resource Management
Podio
7.8
Ruum by SAP
Gantt Charts
Podio
7.8
Ruum by SAP
9.0
Scheduling
Podio
7.6
Ruum by SAP
10.0
Workflow Automation
Podio
8.4
Ruum by SAP
9.3
Team Collaboration
Podio
9.1
Ruum by SAP
Support for Agile Methodology
Podio
8.9
Ruum by SAP
Support for Waterfall Methodology
Podio
8.9
Ruum by SAP
Document Management
Podio
8.4
Ruum by SAP
Email integration
Podio
9.0
Ruum by SAP
Mobile Access
Podio
8.7
Ruum by SAP
9.5
Timesheet Tracking
Podio
8.4
Ruum by SAP
Change request and Case Management
Podio
8.6
Ruum by SAP
Budget and Expense Management
Podio
8.8
Ruum by SAP
Search
Podio
Ruum by SAP
9.3
Visual planning tools
Podio
Ruum by SAP
9.0

Professional Services Automation

Podio
8.7
Ruum by SAP
Quotes/estimates
Podio
8.9
Ruum by SAP
Invoicing
Podio
8.8
Ruum by SAP
Project & financial reporting
Podio
8.2
Ruum by SAP
Integration with accounting software
Podio
8.9
Ruum by SAP

Communication

Podio
Ruum by SAP
9.1
Chat
Podio
Ruum by SAP
9.3
Notifications
Podio
Ruum by SAP
9.0
Discussions
Podio
Ruum by SAP
9.0
Surveys
Podio
Ruum by SAP
9.0
Internal knowledgebase
Podio
Ruum by SAP
8.7
Integrates with GoToMeeting
Podio
Ruum by SAP
9.5
Integrates with Gmail and Google Hangouts
Podio
Ruum by SAP
9.5
Integrates with Outlook
Podio
Ruum by SAP
9.0

File Sharing & Management

Podio
Ruum by SAP
8.9
Versioning
Podio
Ruum by SAP
9.0
Video files
Podio
Ruum by SAP
8.3
Audio files
Podio
Ruum by SAP
9.0
Document collaboration
Podio
Ruum by SAP
9.0
Access control
Podio
Ruum by SAP
9.0
Advanced security features
Podio
Ruum by SAP
8.7
Integrates with Google Drive
Podio
Ruum by SAP
9.5
Device sync
Podio
Ruum by SAP
8.7

Pros

Podio

  • Very easy for people without coding or technical skills to set up and maintain information in "Apps".
  • Platform is very easy to learn and adopt--it's intuitive.
  • Project management potential is awesome--instead of having to fit your projects into a structure that is industry specific, you can build an app that tracks what you want, in the order you want it.
  • Has a "relationship" field that allows you to relate an individual item or record to a record in another app. It effectively gives some of the functionality of a relational database.
  • Very useful for information sharing when staff members are in different regions or places.
Amy Smoucha | TrustRadius Reviewer

Ruum by SAP

  • Ruum by SAP has feedback management, which is efficiently working.
  • Campaign management is also fostered by Ruum by SAP.
  • Email facilitation and management has been also improved by Ruum by SAP.
  • Service automation has been directed by Ruum by SAP.
Faith Kayne | TrustRadius Reviewer

Cons

Podio

  • More filter options for calendars.
  • Customizable views for Relation fields.
  • Full featured Podio mobile App for iPad.
  • A customizable profile status – would love to work with Podio in silent mode (logged in while working, but "not available" for requests when in heavy work mode)
Jan Florian Maas | TrustRadius Reviewer

Ruum by SAP

  • Budget, predicting, and forecasting are a miss in Ruum by SAP.
  • No CRM from Ruum by SAP.
  • Billing and invoicing are not found in this program.
Kartah Bromma | TrustRadius Reviewer

Likelihood to Renew

Podio

Podio 9.1
Based on 17 answers
Podio customer service is great. The cloud and mobile service is fast (almost instant, continuous syncing). With a solid user base, and backed by Citrix, this is a serious business solution. They're also constantly working on improving and making it more powerful. I anticipate it only getting better
Nando Cabán-Méndez | TrustRadius Reviewer

Ruum by SAP

No score
No answers yet
No answers on this topic

Usability

Podio

Podio 6.0
Based on 2 answers
It is usable, for sure. Requires a bit of thinking to be really useful.
Anonymous | TrustRadius Reviewer

Ruum by SAP

No score
No answers yet
No answers on this topic

Reliability and Availability

Podio

Podio 8.0
Based on 4 answers
I have not experienced any down time
Anonymous | TrustRadius Reviewer

Ruum by SAP

No score
No answers yet
No answers on this topic

Performance

Podio

Podio 8.0
Based on 2 answers
It works all the time and if I have a question, support get back to me ASAP
Anonymous | TrustRadius Reviewer

Ruum by SAP

No score
No answers yet
No answers on this topic

Support Rating

Podio

Podio 7.2
Based on 6 answers
Podio support was always responsive and very quick to provide answers and assistance during the history of using this product, their support team has always been top notch. There have been several cases where calling podio support a feature was not available and they provided either workaround solutions or added the features straight into their roadmap.
Anonymous | TrustRadius Reviewer

Ruum by SAP

No score
No answers yet
No answers on this topic

Implementation Rating

Podio

Podio 7.0
Based on 1 answer
Could of got more help sooner and mapped out structure after the 1st month. Future planning
Anonymous | TrustRadius Reviewer

Ruum by SAP

No score
No answers yet
No answers on this topic

Alternatives Considered

Podio

Compared to Salesforce: Podio is not as robust as a tool for CRM tracking. It also doesn't have the in-email capabilities that SF offers. Compared to Basecamp: Podio is somewhat similar to Basecamp but doesn't offer the same functionality with checking items off and archiving projects.Compared to Zoho Projects: Podio is vastly superior to Zoho Project's lack of flexibility (requiring a development team to build) and accessibility by all members (Zoho Projects requires a very limited number of "owners" of projects which makes it difficult if multiple owners need to assign one or more people to a project).
Anonymous | TrustRadius Reviewer

Ruum by SAP

Ruum [by SAP] is an easy-to-use project and workflow management tool for the organization's internal use on the project tracking and managing [of] client-related projects, which also benefits team assignment and collaboration. [It also] shares the project milestones with the external clients for the particular project status records, [as such], I would like to [recommend] Ruum by SAP as an internal workflow management solution for better productivity and work efficiency.
Ye Yint Moe | TrustRadius Reviewer

Scalability

Podio

Podio 10.0
Based on 2 answers
As you business grows, so does Podio. There seems to be no limit to the workspace and apps you can create on the platform
Anonymous | TrustRadius Reviewer

Ruum by SAP

No score
No answers yet
No answers on this topic

Return on Investment

Podio

  • Podio is great for task assignment and tracking. The ability to enter and assign tasks from mobile and track their completion saves me several phone calls a day.
  • Podio outdoes email as my go to place to search for information. The ability to forward emails into the system, organize by projects and contacts, and search it all saves considerable time and confusion.
  • Podio has considerable potential to reduce overall admin time spent organizing information (filing, tracking, etc) The ability to keep a single record of a given piece of information without being tied to email vs file structure works very well.
Keller Baum | TrustRadius Reviewer

Ruum by SAP

  • Through proper project planning, minimal finances are used.
  • The many marketing options increases the number of clients we serve.
  • Process automation decreases the task force, hence, labor costs decreases.
Faith Kayne | TrustRadius Reviewer

Pricing Details

Podio

General

Free Trial
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No

Ruum by SAP

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

Rating Summary

Likelihood to Recommend

Podio
8.1
Ruum by SAP
9.7

Likelihood to Renew

Podio
9.1
Ruum by SAP

Usability

Podio
6.0
Ruum by SAP

Reliability and Availability

Podio
8.0
Ruum by SAP

Performance

Podio
8.0
Ruum by SAP

Support Rating

Podio
7.2
Ruum by SAP

Implementation Rating

Podio
7.0
Ruum by SAP

Scalability

Podio
10.0
Ruum by SAP

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