How does employee onboarding software work?
Employee onboarding software tracks, and in some cases partially automates, the onboarding process to ensure that new employees quickly become productive.
Employee Onboarding Software
Employee Onboarding Software Overview
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Find the Best Employee Onboarding Tool
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Best Employee Onboarding Software include:
SilkRoad Onboarding (RedCarpet), WorkBright, NEOGOV Onboard, Enboarder, Sapling HR, HR Cloud Onboard, HealthcareSource Employee Onboarding, and Bullhorn Onboarding365 (formerly eStaff365).
Employee Onboarding Products
(1-25 of 67) Sorted by Most Reviews
The list of products below is based purely on reviews (sorted from most to least). There is no paid placement and analyst opinions do not influence their rankings. Here is our Promise to Buyers to ensure information on our site is reliable, useful, and worthy of your trust.
Rippling
Customer Verified
Rippling helps companies manage Payroll, Benefits, HR, and IT in one platform. It brings employee systems and data together, and helps automate busy work. The vendor states that, for example, that with onboarding, Rippling users can just click a button and in 90 seconds set up…
Key Features
- Update personal information (209)97%9.7
- Benefit plan administration (180)95%9.5
- View and generate pay and benefit information (202)94%9.4
Paychex Flex
Customer Verified
Paychex Flex, of Paychex' Online Payroll Services, is a cloud-based human resource management and payroll platform. Paychex offers core and specialized services, and scales to meet the needs of small businesses, SMBs, and large enterprises.
Key Features
- Pay calculation (164)86%8.6
- Direct deposit files (162)86%8.6
- Update personal information (144)85%8.5
Greenhouse
Customer Verified
Top Rated
Greenhouse is an applicant tracking and hiring tool. Greenhouse features automated workflow, recruitment analytics, CRM, and onboarding. It is scaled for mid-sized to large companies and enterprises.
Key Features
- Applicant Tracking (76)89%8.9
- Company Website Posting (73)84%8.4
- Notifications and Alerts (75)80%8.0
BambooHR
Customer Verified
BambooHR is an on-line human resources solution that provides onboarding, payroll, and benefits management. It also offers automated time-off management and employee self-service.
Key Features
- View job history (68)91%9.1
- Update personal information (73)90%9.0
- Employment history (67)89%8.9
ClearCompany offers an applicant tracking system with core features, including batch or mass communication, job board posting, centralized internal communications, and background checking features. It also provides onboarding automation and performance management.
Key Features
- Customized Application Form (17)95%9.5
- Company Website Posting (17)90%9.0
- Job Requisition Management (17)90%9.0
SilkRoad Onboarding is a component of the SilkRoad Life Suite platform. It includes functionality for onboarding, including electronic offer support, retention during Mergers & Acquisitions, and offboarding personnel. It is optimized for enterprise organizations.
SalesHood headquartered in San Francisco offers their sales enablement tool which contains sales learning and coaching modules, content management with best practice features and guidance as well as to improve collaboration between marketing and sales, and also sales content analytics.…
Freshteam
Customer Verified
Freshteam is a HR software for growing businesses. With Freshteam, users can attract, hire and onboard new hires, offboard exiting employees, manage employee information, and time off - in one place. The key business benefits include: Freshteam helps attract top talent through various…
Key Features
- Applicant Tracking (11)87%8.7
- Job Requisition Management (11)83%8.3
- User Permissions (11)81%8.1
The Relias Learning Management System is a corporate e-learning platform for healthcare, insurance, and education industries. Features include: automated training enrollment, a library of over 3,000 pre-built courses as well as customizable courses, live training management, and…
Vibe HCM is a a personalized, social HRMS, talent management and employee collaboration suite. Specialties include: HR Technology, Systems of Engagement, Onboarding, HRIS, Compensation and Benefits, Payroll, Talent, Social, Employee Communications, Workforce Metrics, HR Service…
The SumTotal Core Platform (formerly elixHR) is a human resource information system (HRIS) integrable with the SumTotal Talent Expansion Suite of software: SumTotal (LMS), and the SumTotal Work workforce management and payroll system. All SumTotal software is now offered and supported…
Workstream is a text recruiting and hiring tool for local businesses, especially restaurants. The company, headquartered in San Francisco, aims to help users to hire faster with texting / SMS, cutting in half the time to engage, hire and onboard hourly workers. Plans include technology…
For businesses that are rapidly, seasonally, or just plain constantly hiring, WorkBright aims to take the cumbersome and traditionally paper-heavy process of onboarding and puts it all online. They make it possible for new employees to fill out their W4s, upload photos of licenses…
Sapling is an HR platform for mid-market companies which the vendor states helps HR teams automate workflows, support data-driven decisions and be more strategic, and is the platform of choice for InVision, OnDeck, Digital Ocean, and Coupa. With it, the vendor aims to help create…
Viventium Software, Inc. provides a cloud-based HCM solution that, according to the vendor, offers a remarkable user experience and design that is enjoyable, personable, and intuitive, along with analytics and actionable insight into your business. Additionally, the vendor aims to…
Arcoro's Hiring solution is based on BirdDog HR, a recruiting software solution developed by Industry People Group Inc and acquired by Arcoro in 2018. It includes an ATS, and employee onboarding modules.
UZIO is a SaaS-based online marketplace that provides intuitive, cloud-based HR, payroll and benefits management software and services purpose-built for these small and mid-sized businesses.UZIO Payroll is presented by the vendor as an easy-to-use, fully integrated cloud-based payroll…
PeopleStrategy provides small and mid-sized companies access to a cloud-based, Software-as-a-Service, hire-to-retire HR platform featuring integrated Payroll, Human Resources, Employee & Manager Self-Service, Applicant Tracking, Onboarding, Benefits Administration, Time &…
NEOGOV's Onboard is an HR solution that enables new hires to become more productive from their first day on the job by streamlining new hire paper work, processes and training.
Darwinbox headquartered in Hyderabad offers an end-to-end HRMS software provide core HR functionality (e.g. employee data management), support for recruitment and onboarding, payroll management, time & attendance tracking, as well as comprehensive talent management and employee engagement…
Learn More About Employee Onboarding Software
What is Employee Onboarding Software?
Employee onboarding software helps HR managers manage the onboarding process to get employees the right resources and information to become productive quickly. In its simplest form, employee onboarding software is a tracker of all the steps and processes that new employees need to take, or a business needs to take for the employee, to be successfully onboarded.
Modernizing Employee Onboarding
Modern onboarding solutions have become much more advanced, offering deeper integrations with the rest of the employee lifecycle and drastically improving the onboarding experience itself. For instance, onboarding software’s workflow functionality has become more automated, ensuring that all necessary onboarding steps are completed. There are some core capabilities that onboarding software should possess:
Enable businesses to coordinate with new employees before their first day, to improve their time-to-productivity
Ensure employees are provisioned the necessary resources, such as software licenses, computers, office materials, or other hardware
Ensure that HR has all the necessary personnel information, such as addresses, direct deposit information, and even benefits administration setup in some cases
Provide employees early access to preliminary trainings or orientation materials
Onboarding software, like most HR software, has also been shifting to improve employees’ experience in the platform. These improvements have led to features like welcome portals and new employee engagement processes like making 1x1 introductions with colleagues throughout the company.
Employee Onboarding and HR Software
There’s a lot of overlap between different categories of HR software. HR processes are really more of a lifecycle, from recruitment to onboarding to management to development to offboarding. Some platforms claim to serve all steps of this cycle, while others are more focused on specific processes, such as onboarding.
Employee onboarding capabilities are most likely to be heavily integrated with the software that serves the processes adjacent to onboarding. Specifically, onboarding point solutions should integrate with the applicant tracking system and core HR management system that the business uses. These onboarding-adjacent products may even offer onboarding capabilities, which could eliminate the need for a separate system for each step of the HR process in some cases.
Employee Onboarding Software Comparison
When comparing employee onboarding software, consider these factors:
Standalone Platform vs. HR Suite: Some vendors specialize in supporting onboarding specifically, while others including onboarding features in addition to supporting other HR functions. HR suites will likely offer better data integrations and workflows between HR processes, such as from recruiting to onboarding. In contrast, point onboarding solutions will often offer more robust and niche onboarding features, such as provisioning templates and customizability.
Automated Workflows: A big challenge of onboarding is making sure all of the onboarding details are covered. Automated workflows are a strong answer to this frequent issue, but not all onboarding products utilize them to the same degree, or with the same effectiveness.
Scalability: Some onboarding software is more focused on serving the SMB market, but rapidly-growing businesses and enterprises have unique needs that not all products can serve. These buyer should consider how much templatization is possible in an onboarding platform, and how customizable it is, particularly in areas like role templates, provisioning profiles, etc.
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Pricing Information
Employee onboarding software pricing will vary primarily based on whether it is a standalone product or part of a suite. Standalone onboarding software will most commonly be priced per month, either per employee or per onboardee. Pricing for point solutions can range from $7/employee up to $35/employee.
Frequently Asked Questions
What’s the difference between onboarding and recruiting software?
Recruiting software focuses on finding and acquiring quality talent, while onboarding transitions that hired talent into the broader organization.
What are the benefits of employee onboarding software?
Employee onboarding software drastically improves time-to-productivity and can improve employee retention within the first year.
What’s the difference between employee onboarding and orientation?
Employee onboarding is a larger process, which includes orientation, but also entails resource provisioning, passing personnel data to HR, and other new hire processes.
How much does onboarding software cost?
Standalone onboarding software can range from $7-35/new hire, or start at $150/month for flat organization pricing, although that often scales with overall organization size.