Employee Onboarding Software

Employee Onboarding Software Overview

Employee onboarding software helps HR managers manage the onboarding process to get employees the right resources and information to become productive quickly. In its simplest form, employee onboarding software is a tracker of all the steps and processes that new employees need to take, or a business needs to take for the employee, to be successfully onboarded.


Top Rated Employee Onboarding Products

Videos for Employee Onboarding Software

Find the Best Employee Onboarding Tool
05:30

Employee Onboarding Products

(1-25 of 109) Sorted by Most Reviews

The list of products below is based purely on reviews (sorted from most to least). There is no paid placement and analyst opinions do not influence their rankings. Here is our Promise to Buyers to ensure information on our site is reliable, useful, and worthy of your trust.

Rippling
Customer Verified
Top Rated

Rippling gives businesses one place to run HR, IT, and Finance. It brings together all of the workforce systems that are normally scattered across a company, like payroll, expenses, benefits, and computers. This enables users to manage and automate every part of the employee lifecycle…

Key Features

  • Update personal information (428)
    94%
    9.4
  • View and generate pay and benefit information (408)
    92%
    9.2
  • Benefit plan administration (373)
    91%
    9.1
Paylocity

Paylocity provides 24/7 access to your online payroll and human resource data management. Paylocity offers highly customizable payroll functionality, as well as HR, benefits administration, and time and talent management programs.

Key Features

  • Update personal information (315)
    87%
    8.7
  • Pay calculation (303)
    83%
    8.3
  • View and generate pay and benefit information (311)
    82%
    8.2
Paychex Flex

Paychex Flex, of Paychex' Online Payroll Services, is a cloud-based human resource management and payroll platform. Paychex offers core and specialized services, and scales to meet the needs of small businesses, SMBs, and large enterprises.

Key Features

  • Direct deposit files (171)
    90%
    9.0
  • Pay calculation (174)
    90%
    9.0
  • Update personal information (154)
    87%
    8.7
iCIMS Talent Cloud

iCIMS is a web-based applicant tracking system (ATS). The tool's talent recruiting and management functions include features like social recruiting, talent sourcing, offer management, and onboarding. The programs are centralized on iCIMS’s UNIFi platform and are scaled for mid-sized…

Key Features

  • Applicant Tracking (122)
    89%
    8.9
  • Job Requisition Management (123)
    83%
    8.3
  • Email Templates (122)
    81%
    8.1
Greenhouse
Customer Verified
Top Rated

Greenhouse delivers a solution to help companies hire for what's next. Their hiring platform has users at companies like DoorDash, Dropbox and Wayfair, who use Greenhouse's intelligent guidance to design and automate all aspects of hiring.

Key Features

  • Applicant Tracking (121)
    87%
    8.7
  • Resume Management (116)
    82%
    8.2
  • Notifications and Alerts (115)
    80%
    8.0
BambooHR

BambooHR is an on-line human resources solution that provides onboarding, payroll, and benefits management. It also offers automated time-off management and employee self-service.

Key Features

  • View job history (69)
    91%
    9.1
  • Update personal information (74)
    90%
    9.0
  • Employment history (68)
    89%
    8.9
Hibob
Customer Verified
Top Rated

Hibob headquartered in London their HR management platform, bob. Hibob provides a wide range of features supporting talent management including onboarding administration and task management, payroll reporting and time tracking, and manager dashboard for tracking employee performance.…

Key Features

  • Employment history (49)
    80%
    8.0
  • Employee demographic data (50)
    79%
    7.9
  • Organizational charting (50)
    78%
    7.8
ClearCompany

ClearCompany offers an applicant tracking system with core features, including batch or mass communication, job board posting, centralized internal communications, and background checking features. It also provides onboarding automation and performance management.

Key Features

  • Customized Application Form (18)
    98%
    9.8
  • Job Requisition Management (18)
    93%
    9.3
  • Company Website Posting (18)
    88%
    8.8
SilkRoad Onboarding (RedCarpet)

SilkRoad Onboarding is a component of the SilkRoad Life Suite platform. It includes functionality for onboarding, including electronic offer support, retention during Mergers & Acquisitions, and offboarding personnel. It is optimized for enterprise organizations.

SalesHood

SalesHood headquartered in San Francisco offers their sales enablement tool which contains sales learning and coaching modules, content management with best practice features and guidance as well as to improve collaboration between marketing and sales, and also sales content analytics.…

Freshteam

Freshteam is a HR software for growing businesses. With Freshteam, users can attract, hire and onboard new hires, offboard exiting employees, manage employee information, and time off - in one place. The key business benefits include: Freshteam helps attract top talent through various…

Key Features

  • Applicant Tracking (12)
    86%
    8.6
  • Job Requisition Management (12)
    81%
    8.1
  • User Permissions (12)
    78%
    7.8
Relias Learning Management System

The Relias Learning Management System is a corporate e-learning platform for healthcare, insurance, and education industries. Features include: automated training enrollment, a library of over 3,000 pre-built courses as well as customizable courses, live training management, and…

Key Features

  • Course catalog or library (9)
    88%
    8.8
  • Learning content (9)
    83%
    8.3
  • Course authoring (9)
    77%
    7.7
Vibe HCM

Vibe HCM is a a personalized, social HRMS, talent management and employee collaboration suite. Specialties include: HR Technology, Systems of Engagement, Onboarding, HRIS, Compensation and Benefits, Payroll, Talent, Social, Employee Communications, Workforce Metrics, HR Service…

Key Features

  • View and generate pay and benefit information (8)
    100%
    10.0
  • Organizational charting (7)
    100%
    10.0
  • View company policy documentation (7)
    100%
    10.0
SumTotal Talent Development

The SumTotal Core Platform (formerly elixHR) is a human resource information system (HRIS) integrable with the SumTotal Talent Expansion Suite of software: SumTotal (LMS), and the SumTotal Work workforce management and payroll system. All SumTotal software is now offered and supported…

Process Street

Process Street in San Francisco offers their application which allows teams to create simple recurring checklists, collaborate around them and track as they’re completed.

WorkBright

For businesses that are rapidly, seasonally, or just plain constantly hiring, WorkBright aims to take the cumbersome and traditionally paper-heavy process of onboarding and puts it all online. They make it possible for new employees to fill out their W4s, upload photos of licenses…

Enboarder

Enboarder headquartered in Sydney offers their HR workflow automation suite with inbuilt employee engagement features. Enboarder is designed to smooth the employee onboarding process, integrating with a wide range of applications including ATS and HR systems (SuccessFactors,…

Sapling Onboarding by Kallidus

A suite of HR and L&D software that supports the entire employee lifecycle. It offers functionality to support onboarding and upskilling, performance reviews and employee farewells, and boasts over 2 million users worldwide. Sapling Onboarding provides onboarding and offboarding…

Arcoro HR

Arcoro offers proven modular HR solutions to workforce performance and empower HR leaders with time-saving tools and strategic reporting. Their product suite and software platform offer end-to-end HR functionality to help drive business outcomes. With Arcoro’s solutions, the user…

Key Features

  • Publish to Social Media (6)
    91%
    9.1
  • Company Website Posting (6)
    89%
    8.9
  • Duplicate Candidate Prevention (6)
    69%
    6.9
EPAY Systems

EPAY Systems, a PrismHR Company, is a SaaS provider of human capital management technology and services designed to help medium to large businesses better manage their workforce. Their solutions include recruiting and applicant tracking, new hire onboarding, benefits administration,…

Viventium Software

Viventium Software, Inc. provides a cloud-based HCM solution that, according to the vendor, offers a remarkable user experience and design that is enjoyable, personable, and intuitive, along with analytics and actionable insight into your business. Additionally, the vendor aims to…

Proliant

Proliant provides a cloud-based human capital management solution designed to simplify payroll and HR processes, improves accuracy, and ensures industry compliance. Proliant is an all-in-one solution for workforce and talent management across the entire employment life cycle.…

Key Features

  • Workflow for transfers, promotions, pay raises, etc. (5)
    92%
    9.2
  • Employee demographic data (5)
    88%
    8.8
  • Employment history (5)
    86%
    8.6
Workstream

Workstream is a text recruiting and hiring tool for local businesses, especially restaurants. The company, headquartered in San Francisco, aims to help users to hire faster with texting / SMS, cutting in half the time to engage, hire and onboard hourly workers. Plans include technology…

Key Features

  • Job Requisition Management (5)
    95%
    9.5
  • Company Website Posting (5)
    93%
    9.3
  • Publish to Social Media (5)
    93%
    9.3
UZIO

UZIO is a SaaS-based online marketplace that provides intuitive, cloud-based HR, payroll and benefits management software and services purpose-built for these small and mid-sized businesses.UZIO Payroll is presented by the vendor as an easy-to-use, fully integrated cloud-based payroll…

eloomi

eloomi combines Learning Management (LMS), Onboarding, Authoring, and continuous Performance Management tools in a cloud-based solution. It allows companies to optimize skill training, onboarding and employee development with strong user experience to enhance productivity and employee…

Learn More About Employee Onboarding Software

What is Employee Onboarding Software?

Employee onboarding software helps HR managers manage the onboarding process to get employees the right resources and information to become productive quickly. In its simplest form, employee onboarding software is a tracker of all the steps and processes that new employees need to take, or a business needs to take for the employee, to be successfully onboarded.


Modernizing Employee Onboarding


Modern onboarding solutions have become much more advanced, offering deeper integrations with the rest of the employee lifecycle and drastically improving the onboarding experience itself. For instance, onboarding software’s workflow functionality has become more automated, ensuring that all necessary onboarding steps are completed. There are some core capabilities that onboarding software should possess:


  • Enable businesses to coordinate with new employees before their first day, to improve their time-to-productivity

  • Ensure employees are provisioned the necessary resources, such as software licenses, computers, office materials, or other hardware

  • Ensure that HR has all the necessary personnel information, such as addresses, direct deposit information, and even benefits administration setup in some cases

  • Provide employees early access to preliminary trainings or orientation materials



Onboarding software, like most HR software, has also been shifting to improve employees’ experience in the platform. These improvements have led to features like welcome portals and new employee engagement processes like making 1x1 introductions with colleagues throughout the company.


Employee Onboarding and HR Software


There’s a lot of overlap between different categories of HR software. HR processes are really more of a lifecycle, from recruitment to onboarding to management to development to offboarding. Some platforms claim to serve all steps of this cycle, while others are more focused on specific processes, such as onboarding.


Employee onboarding capabilities are most likely to be heavily integrated with the software that serves the processes adjacent to onboarding. Specifically, onboarding point solutions should integrate with the applicant tracking system and core HR management system that the business uses. These onboarding-adjacent products may even offer onboarding capabilities, which could eliminate the need for a separate system for each step of the HR process in some cases.


Employee Onboarding Software Comparison

When comparing employee onboarding software, consider these factors:


  1. Standalone Platform vs. HR Suite: Some vendors specialize in supporting onboarding specifically, while others including onboarding features in addition to supporting other HR functions. HR suites will likely offer better data integrations and workflows between HR processes, such as from recruiting to onboarding. In contrast, point onboarding solutions will often offer more robust and niche onboarding features, such as provisioning templates and customizability.

  2. Automated Workflows: A big challenge of onboarding is making sure all of the onboarding details are covered. Automated workflows are a strong answer to this frequent issue, but not all onboarding products utilize them to the same degree, or with the same effectiveness.

  3. Scalability: Some onboarding software is more focused on serving the SMB market, but rapidly-growing businesses and enterprises have unique needs that not all products can serve. These buyer should consider how much templatization is possible in an onboarding platform, and how customizable it is, particularly in areas like role templates, provisioning profiles, etc.

Start an employee onboarding comparison here

Pricing Information

Employee onboarding software pricing will vary primarily based on whether it is a standalone product or part of a suite. Standalone onboarding software will most commonly be priced per month, either per employee or per onboardee. Pricing for point solutions can range from $7/employee up to $35/employee.

Related Categories

Frequently Asked Questions

How does employee onboarding software work?

Employee onboarding software tracks, and in some cases partially automates, the onboarding process to ensure that new employees quickly become productive.

What’s the difference between onboarding and recruiting software?

Recruiting software focuses on finding and acquiring quality talent, while onboarding transitions that hired talent into the broader organization.

What are the benefits of employee onboarding software?

Employee onboarding software drastically improves time-to-productivity and can improve employee retention within the first year.

What’s the difference between employee onboarding and orientation?

Employee onboarding is a larger process, which includes orientation, but also entails resource provisioning, passing personnel data to HR, and other new hire processes.

How much does onboarding software cost?

Standalone onboarding software can range from $7-35/new hire, or start at $150/month for flat organization pricing, although that often scales with overall organization size.