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Ideagen Huddle

Ideagen Huddle

Overview

What is Ideagen Huddle?

Huddle is Ideagen’s tool supporting teams' work by enabling them to store, share and work on content.

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Recent Reviews

TrustRadius Insights

Huddle has become an indispensable tool for many users who rely on its electronic approval feature to streamline their work and minimize …
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Huddle Review

8 out of 10
June 27, 2019
Incentivized
Huddle is used across my job for internal and external work. It has been a great resource as the "Edit and Lock" feature ensures that …
Continue reading
Read all reviews

Popular Features

View all 23 features
  • Task Management (5)
    10.0
    100%
  • Search (5)
    10.0
    100%
  • Versioning (5)
    10.0
    100%
  • Mobile Access (5)
    8.0
    80%
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Pricing

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Huddle

$10

Cloud
per user/per month

Huddle Plus

Contact sales team

Cloud

Huddle Premier

Contact sales team

Cloud

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Demos

Ideagen Huddle | The cloud-based portal for secure collaboration

YouTube
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Features

Project Management

Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation

9.6
Avg 7.8

Communication

Features that allow team members to communicate about collaborative projects and keep each other informed of their opinions and progress.

9.4
Avg 8.0

File Sharing & Management

Features that allow collaborators to view, work on, and organize files.

9.6
Avg 8.1
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Product Details

What is Ideagen Huddle?

Ideagen Huddle is a cloud-based platform that provides a workspace environment for teams, partners and external stakeholders. Companies in highly regulated industries can review work, securely share sensitive information and collaborate, to maintain complete control of the document with the goal fo meeting project goals on time and to budget.
Ideagen Huddle aims to give users an easier way to collaborate and co-edit documents, control file versions, collaborate with clients, and organize team tasks. Built-in approval workflow help to prevent missing deadlines, and its mobile app keeps users connected even when they're on the road.

Benefits include:
•Government grade security – protects sensitive data and reduces the risk of loss or theft
•Custom branded Client portals – Makes documents and associated communications accessible in one central location
•Regulated collaboration – Keeps control of versions with co-editing, comments and revisions in real-time.
•Controlled external collaboration – Supports frictionless external collaboration for all stakeholders

Because Ideagen Huddle is cloud-based, it sits above any existing IT infrastructure. Being cloud-based helps to guarantee everyone authorized has access at anytime, and helps to keep everyone synchronised to the latest files, so there’s never any risk of out-of-date documents being shared.

Ideagen Huddle Features

Project Management Features

  • Supported: Task Management
  • Supported: Scheduling
  • Supported: Workflow Automation
  • Supported: Mobile Access
  • Supported: File tracking
  • Supported: Search

Communication Features

  • Supported: Notifications
  • Supported: Comments and feedback
  • Supported: Sharing and privacy
  • Supported: Integrates with Outlook

File Sharing & Management Features

  • Supported: Versioning
  • Supported: Document files
  • Supported: Image files
  • Supported: Video files
  • Supported: Audio files
  • Supported: Document collaboration
  • Supported: Shared folders
  • Supported: Access control
  • Supported: Integrates with SharePoint
  • Supported: Device sync
  • Supported: Web interface
  • Supported: File change notifications
  • Supported: Simultaneous editing

Additional Features

  • Supported: FedRAMP compliant

Ideagen Huddle Screenshots

Screenshot of Document collaborationScreenshot of Document approval trackingScreenshot of Mobile apps that support remote productivityScreenshot of Android & iOS apps to stay connected while on the moveScreenshot of Huddle Overview

Ideagen Huddle Videos

Collaboration made simple with Ideagen Huddle's client portal.
Discover Ideagen: Software solutions for regulated industries.

Ideagen Huddle Competitors

Ideagen Huddle Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported CountriesGlobal
Supported LanguagesEnglish, Spanish, Italian, Japanese, Norwegian, Russian, Danish, Chinese, Dutch, Chinese (simplified), German, French.

Frequently Asked Questions

Huddle is Ideagen’s tool supporting teams' work by enabling them to store, share and work on content.

Microsoft SharePoint, Box, and Egnyte are common alternatives for Ideagen Huddle.

Reviewers rate Task Management and Search and Chat highest, with a score of 10.

The most common users of Ideagen Huddle are from Mid-sized Companies (51-1,000 employees).
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Comparisons

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Reviews and Ratings

(16)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Huddle has become an indispensable tool for many users who rely on its electronic approval feature to streamline their work and minimize email chains. This feature allows users to easily collaborate on documents, making it easier to obtain feedback and approvals in a timely manner. According to numerous reviewers, Huddle's document collaboration capabilities are highly valued across entire companies. The platform's easy sharing and control over file access enable teams to work seamlessly together, regardless of their physical locations.

One of the standout features of Huddle is its ability to track different versions of documents. Users have expressed their appreciation for this functionality, as it provides a safety net in case of errors or the need to revert back to an old state. With Huddle, users can confidently make changes knowing that previous versions are stored and can be accessed if needed.

The positive user experience with Huddle is also attributed to its simple interface and fast loading speed. Users find the platform easy to navigate and responsive, allowing them to complete their tasks efficiently. Additionally, the Edit and Lock feature in Huddle ensures there are no version control issues, making it a great resource for both internal and external work.

Another key use case of Huddle is its effectiveness in organizing files. The platform allows users to create folders within their workspace, making it easy to locate and maintain a well-organized collection of documents. This feature has been praised by many users who appreciate the time saved from searching for files buried in email threads or shared drives.

Furthermore, Huddle facilitates client engagement and team work tracking. By centralizing communication and approvals within the platform, users can easily stay on top of projects and ensure that everyone is aligned. This level of transparency adds accountability to processes and enables smoother collaboration among team members.

In conclusion, Huddle offers a range of valuable use cases that address common pain points in document collaboration and project management. From streamlining approvals and minimizing email chains to providing a secure storage for multiple document versions, Huddle proves to be a reliable tool for teams seeking improved efficiency and better organization.

Native document file types: Several users have praised Huddle for its ability to support native document file types. They appreciate that Word files, for example, remain in their original format instead of being converted to a different version. This feature ensures compatibility and ease of use when working with various file formats.

Invitation-only workspaces: Many reviewers have expressed satisfaction with the invitation-only nature of Huddle workspaces. They value the control it provides over who can access and collaborate on documents within the platform. Users find comfort in knowing that only relevant individuals are invited, and if necessary, they can easily remove anyone who should not be part of the workspace.

Discussion threads under document preview: A notable number of users have commended Huddle's design choice to locate communication about documents within discussion threads under the document preview. This approach helps prevent clutter in email inboxes and keeps all relevant discussions organized in one place. Users appreciate having a centralized location for conversations related to specific documents.

Cons:

  1. Limited approval workflow: Some users have suggested that the approval feature could benefit from an automated workflow or process option, allowing approvals to be automatically sent from one reviewer to the next in a sequence.
  2. Inability to upload Google Docs into Huddle: Several reviewers express frustration that the current version of the software does not allow for uploading Google Docs into Huddle, which limits their ability to collaborate seamlessly.
  3. Lack of context and formal workflow in tasks feature: Many users find the tasks feature virtually useless as it lacks context and does not allow for formal workflow. They express the desire for tasks to be linked to specific documents for better organization and clarity.

Users commonly recommend Huddle for its collaborative features and ease of file sharing. They suggest using Huddle for both small and large companies as it offers a range of tools at affordable prices. Users find Huddle helpful in improving collaboration and version control within teams. They also appreciate Huddle's user-friendly interface and intuitive design. Additionally, users recommend trying Huddle to see if it fits the business needs, as it can boost productivity when fully integrated into work processes. Lastly, users suggest considering how to deal with deleted files in Huddle and recommend demanding a method for backing up files at Huddle's expense.

Reviews

(1-5 of 5)
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Kindred Alana | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Huddle has been good for client engagment and team work tracking, like how we're doing with clients and my co workers. It helps us know who's reaching out to who and making sure we're on top of things. We're able to discuss and approve things all through the same platform
  • Organization
  • Tasks and reminders are easy to see and complete
  • Very good platform for collaboration
  • Maybe more tips on how to use it fully there are a lot of features we haven't used yet
  • Also the starting we learned was easy
  • the Google drive has issues uploading sometimes you need to refresh a few times
If you are sharing private information like contracts for designs and designs that aren't meant to be shared only with one client, the platform is very secure
Project Management (7)
95.71428571428571%
9.6
Task Management
100%
10.0
Gantt Charts
90%
9.0
Scheduling
100%
10.0
Workflow Automation
100%
10.0
Mobile Access
80%
8.0
Search
100%
10.0
Visual planning tools
100%
10.0
Communication (8)
82.5%
8.3
Chat
100%
10.0
Notifications
90%
9.0
Discussions
90%
9.0
Surveys
90%
9.0
Internal knowledgebase
100%
10.0
Integrates with GoToMeeting
90%
9.0
Integrates with Gmail and Google Hangouts
100%
10.0
Integrates with Outlook
N/A
N/A
File Sharing & Management (8)
96.25%
9.6
Versioning
100%
10.0
Video files
100%
10.0
Audio files
90%
9.0
Document collaboration
100%
10.0
Access control
100%
10.0
Advanced security features
100%
10.0
Integrates with Google Drive
80%
8.0
Device sync
100%
10.0
  • Very good and efficient work with my team and clients
  • One benefit of daily huddles is that they increase alignment across your teams. They help everyone stay focused while also understanding what their other colleagues are doing to work towards the current company goals
  • We also can all see what we need to do for the day
Oh Slack is more expensive and Huddle gets exactly what we need done, not much to say other than they have proven themselves and we can go confidently with them knowing if there's an issue we'll get the support we need
June 27, 2019

Huddle Review

Score 8 out of 10
Vetted Review
Verified User
Incentivized
Huddle is used across my job for internal and external work. It has been a great resource as the "Edit and Lock" feature ensures that there are no version control issues. Additionally, you are able to upload/download new or old versions so no work is ever lost. The organization with folders can make things very organized and easy to find as well.
  • s.
  • S
Huddle is great when there is a lot of collaboration and review of deliverables. It is much easier than accessing a hard drive or resource that requires a long mapping script to access. It asks you to log in every time you access it, so it is a very safe application. It has no limit on the number of folders you can create, amount of documents you can upload, amount of people you can add to the workspace, etc. I love it!
Project Management (3)
63.33333333333333%
6.3
Task Management
70%
7.0
Mobile Access
60%
6.0
Search
60%
6.0
Communication
N/A
N/A
File Sharing & Management (7)
92.85714285714286%
9.3
Versioning
90%
9.0
Video files
90%
9.0
Audio files
90%
9.0
Document collaboration
100%
10.0
Access control
100%
10.0
Advanced security features
90%
9.0
Device sync
90%
9.0
  • This has made it a lot easier for remote workers to access important documents without needing to use the VPN at home (which does not always work).
  • It clearly shows who updated the last document and when so it is clear who you need to ask if you have questions or something.
  • We have used it in client settings, so this saves money as we do not need to request a separate client laptop or VPN token.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
We are using this for a few things. The thing I like best about it is that it makes it really easy for us to share between our team with very good control over who can work with what items. That itself has saved us a decent bit of time since prior to this we were sharing files using other means and the back and forth could get very tedious. I also like that I have access to different versions of things we have worked on, really handy in case things go wrong and you want to revert back to an old state. In addition to that it keeps track of the work done by different people on a particular file and that is really good as it adds accountability to our process. And it is really easy to use as well. The interface is simple. It loads up really fast too. Really happy with it so far.
  • Usability is excellent.
  • Makes it easy to track who has worked on what.
  • Makes older versions of your files available.
  • Sharing documents is super simple.
  • More pricing options would have been nicer.
It's perfect if you want to optimise communication in your team and cut down on back and forth emails. Also if you work with documents or files that are critical, this is really nice to have since you get access to multiple versions of your documents. Plus being able to see who has worked on different files is great for adding accountability to your team.
Project Management (7)
41.42857142857143%
4.1
Task Management
90%
9.0
Gantt Charts
N/A
N/A
Scheduling
N/A
N/A
Workflow Automation
N/A
N/A
Mobile Access
100%
10.0
Search
100%
10.0
Visual planning tools
N/A
N/A
Communication (8)
33.75%
3.4
Chat
90%
9.0
Notifications
N/A
N/A
Discussions
N/A
N/A
Surveys
N/A
N/A
Internal knowledgebase
90%
9.0
Integrates with GoToMeeting
N/A
N/A
Integrates with Gmail and Google Hangouts
N/A
N/A
Integrates with Outlook
90%
9.0
File Sharing & Management (8)
50%
5.0
Versioning
100%
10.0
Video files
N/A
N/A
Audio files
N/A
N/A
Document collaboration
100%
10.0
Access control
100%
10.0
Advanced security features
100%
10.0
Integrates with Google Drive
N/A
N/A
Device sync
N/A
N/A
  • Improved individual accountability
  • Improved data reliability with version control
  • Improved communication and efficiency.
We liked how simple it was to use. And the feature set it offered was more in line with our needs than the alternatives we looked at.
September 12, 2016

Huddle review

Rob Butterworth | TrustRadius Reviewer
Score 5 out of 10
Vetted Review
Verified User
Incentivized
We use Huddle as a document collaboration tool across the entire company. We rely heavily on document versioning, locking and comments to for ad hoc document workflows.
  • When it works, the Huddle Desktop app is great - opening files from the web interface directly in desktop apps and having the file locked and unlocked automatically makes using document locking very easy for our staff.
  • Comment streams on documents are good as far as they go.
  • The iPhone app is very slick, and is liked by all.
  • The desktop app is occasionally unreliable and it is never easy to get to the bottom of it with the tech support people...
  • Tasks are virtually useless as they have no context. We want tasks to be against documents so we can make our workflow more formal but they are not, so we don't use them. A reimplementation of to do and calendar facilities with files/documents as the context would make a huge difference to us.
  • The Huddle Office plugins are a great idea, but they cause us far too many Word and Excel crashes so we have to turn them off.
Huddle is a decent solution for low-mid volume document colaboration. Much quicker to interact with than Sharepoint, and well suited to a mobile workforce who are sporadically connected.
Project Management (3)
56.66666666666667%
5.7
Task Management
10%
1.0
Mobile Access
90%
9.0
Search
70%
7.0
Communication (4)
32.5%
3.3
Notifications
40%
4.0
Discussions
20%
2.0
Internal knowledgebase
20%
2.0
Integrates with Outlook
50%
5.0
File Sharing & Management (7)
40%
4.0
Versioning
30%
3.0
Video files
10%
1.0
Audio files
10%
1.0
Document collaboration
70%
7.0
Access control
60%
6.0
Advanced security features
50%
5.0
Device sync
50%
5.0
  • Allowed us to migrate off Lotus Quickplace, which was EOL, so mandatory.
Sharepoint is very flexible, but very clunky and slow when all one needs is a quick document management solution.
M-Files is a great, rich document management system, but until recently focussed less on the collaboration piece.
Eric Batson | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Huddle is being used by different divisions to streamline their work, collaborate, minimize email chains and approve documents electronically. The electronic approval feature is the most relevant and useful feature for most of the employees in our organization. Since the employees in our organization work on global teams, electronic approvals are quite practical (versus face-to-face/hard copy approvals).
  • Huddle allows users to use the native document file types. For example, Word files are still in a Word, not a "Huddle" file version.
  • Huddle workspaces are invitation-only. If someone should not be in the workspace, they will not be invited and provided access to the documents. Or, they can be removed from the workspace if needed.
  • Communication about documents is located with the documents in a discussion thread under the document preview. Thus, email inbox clutter can be limited.
  • The approval feature could use an automated workflow/process option. It could allow approvals to be automatically sent from one reviewer to the next in a sequence.
  • It would be great if Google Docs could be uploaded into Huddle. The version I use does not allow for this capability.
  • A feature to allow simultaneous editing would be useful. Locking files should be a feature that is retained, but the users should have the ability to choose which one they want to use.
If you must simultaneously edit documents on a project, Huddle is not a good option. Also, if your team is not technically savvy, the learning curve can be challenging. Finally, if you need hundreds or thousands of people working on a project, Huddle might not be the right choice. I think it is better for teams under 100 people.
Project Management (4)
70%
7.0
Task Management
100%
10.0
Scheduling
50%
5.0
Mobile Access
50%
5.0
Search
80%
8.0
Communication (4)
82.5%
8.3
Chat
80%
8.0
Notifications
100%
10.0
Discussions
100%
10.0
Internal knowledgebase
50%
5.0
File Sharing & Management (6)
95%
9.5
Versioning
100%
10.0
Video files
100%
10.0
Audio files
100%
10.0
Document collaboration
90%
9.0
Access control
90%
9.0
Advanced security features
90%
9.0
  • People across the world are able to collaborate on projects more effectively.
  • Approvals are streamlined, making the process of doing business quicker.
  • Training employees throughout the organization on the Huddle features was challenging for our large organization.
Huddle is quite different from Tibbr. They serve different purposes for the most part. However, they both allow colleagues to improve their communication with one another, minimize email inbox clutter, and improve processes. We use both of these in our organization. Huddle has allowed us to store documents, share communication and generally work in the cloud.
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