Ideagen Collaboration Portal

Score9.1 out of 10

17 Reviews and Ratings

What is Ideagen Collaboration Portal?

Ideagen Collaboration Portal , formerly Huddle is Ideagen’s tool supporting teams' work by enabling them to store, share and work on content.

Categories & Use Cases

Collaboration

Media

Screenshot of Document approval tracking

Screenshot of Mobile apps that support remote productivity

Screenshot of Android & iOS apps to stay connected while on the move

1 / 5

Screenshot of Document collaboration

Visual planning tools
Includes visual tools such as pinboards, mind-maps, or charts for collaborative brainstorming and/or workflow planning.
Category average: 7.8
Chat
Instant messaging tool allows users to communicate with select other users in real-time threads.
Category average: 9
Internal knowledgebase
Users can author or access “How-to” help and reference tips about internal processes.
Category average: 8.2

Scheduling
Scheduling capabilities allow users to set schedules on tasks, and create timelines and milestones.
Category average: 8.1
Workflow Automation
Workflow automation is the ability to route work requests along an approval process automatically.
Category average: 7.8
Notifications
Users can follow other users and/or join specific projects, electing to receive notifications when there are changes and updates.
Category average: 8.4

#1 most frequent

Professional, Scientific, and Technical Services

28.1%

16 installations of 57

#2 most frequent

Information

17.5%

10 installations of 57

#3 most frequent

Finance and Insurance

10.5%

6 installations of 57

Verified User

Project Manager in Corporate (1001-5000 employees employees)

Use Cases and Deployment Scope

We have used Huddle for many years and find it really fits our needs in terms of file sharing and project management prioritisation especially across remote working teams. I have never personally had any issues with Huddle that have required support from them as it is so intuitive. Incredibly easy to teach new colleague how to use the system and really like having all our documents in one place that really helps with corporate memory when people move within the organisation or externally.

Pros

File sharing
Project management
prioritisation

Cons

uploads can sometimes be slow
advanced search

Return on Investment

overall team efficacy
improved corporate memory
easier access to documents when working remotely

Usability

Other Software Used

ArcGIS, Microsoft Teams, Microsoft 365

Kindred Alana View profile

Freelance graphic design in Social Media at Freelancing (11-50 employees employees)

Use Cases and Deployment Scope

Huddle has been good for client engagment and team work tracking, like how we're doing with clients and my co workers. It helps us know who's reaching out to who and making sure we're on top of things. We're able to discuss and approve things all through the same platform

Pros

Organization
Tasks and reminders are easy to see and complete
Very good platform for collaboration

Cons

Maybe more tips on how to use it fully there are a lot of features we haven't used yet
Also the starting we learned was easy
the Google drive has issues uploading sometimes you need to refresh a few times

Return on Investment

Very good and efficient work with my team and clients
One benefit of daily huddles is that they increase alignment across your teams. They help everyone stay focused while also understanding what their other colleagues are doing to work towards the current company goals
We also can all see what we need to do for the day

Alternatives Considered

Slack

Other Software Used

Slack, Microsoft Teams, Messenger for Business

Eric Batson View profile

Trainer / Analyst at LAC Group (5001-10,000 employees employees)

Pros

Huddle allows users to use the native document file types. For example, Word files are still in a Word, not a "Huddle" file version.
Huddle workspaces are invitation-only. If someone should not be in the workspace, they will not be invited and provided access to the documents. Or, they can be removed from the workspace if needed.
Communication about documents is located with the documents in a discussion thread under the document preview. Thus, email inbox clutter can be limited.

Cons

The approval feature could use an automated workflow/process option. It could allow approvals to be automatically sent from one reviewer to the next in a sequence.
It would be great if Google Docs could be uploaded into Huddle. The version I use does not allow for this capability.
A feature to allow simultaneous editing would be useful. Locking files should be a feature that is retained, but the users should have the ability to choose which one they want to use.

Return on Investment

People across the world are able to collaborate on projects more effectively.
Approvals are streamlined, making the process of doing business quicker.
Training employees throughout the organization on the Huddle features was challenging for our large organization.

Other Software Used

Google Drive, Tibbr

Rob Butterworth View profile

Head of IT in Information Technology at Amadeus Capital Partners (11-50 employees employees)

Pros

When it works, the Huddle Desktop app is great - opening files from the web interface directly in desktop apps and having the file locked and unlocked automatically makes using document locking very easy for our staff.
Comment streams on documents are good as far as they go.
The iPhone app is very slick, and is liked by all.

Cons

The desktop app is occasionally unreliable and it is never easy to get to the bottom of it with the tech support people...
Tasks are virtually useless as they have no context. We want tasks to be against documents so we can make our workflow more formal but they are not, so we don't use them. A reimplementation of to do and calendar facilities with files/documents as the context would make a huge difference to us.
The Huddle Office plugins are a great idea, but they cause us far too many Word and Excel crashes so we have to turn them off.

Return on Investment

Allowed us to migrate off Lotus Quickplace, which was EOL, so mandatory.

Other Software Used

Zoom, Lookeen Desktop Search, Ditto

Verified User

Consultant in Professional Services (1001-5000 employees employees)

Pros

Cons

Return on Investment

This has made it a lot easier for remote workers to access important documents without needing to use the VPN at home (which does not always work).
It clearly shows who updated the last document and when so it is clear who you need to ask if you have questions or something.
We have used it in client settings, so this saves money as we do not need to request a separate client laptop or VPN token.

Box

Microsoft SharePoint

Egnyte

Ideagen Collaboration Portal

What is Ideagen Collaboration Portal?

Categories & Use Cases

Media

Key Features

Top Performing Features

Visual planning tools

Chat

Internal knowledgebase

Areas for Improvement

Scheduling

Workflow Automation

Notifications

Most Frequent Users

Professional, Scientific, and Technical Services

Information

Finance and Insurance

Reviews

Use Cases and Deployment Scope

Pros

Cons

Return on Investment

Usability

Other Software Used

Use Cases and Deployment Scope

Pros

Cons

Return on Investment

Alternatives Considered

Other Software Used

Pros

Cons

Return on Investment

Other Software Used

Pros

Cons

Return on Investment

Other Software Used

Pros

Cons

Return on Investment

Related Products