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Cvent's Abstract Management is an efficient way to handle your call-for-presentations.
November 20, 2023

Cvent's Abstract Management is an efficient way to handle your call-for-presentations.

Tori Martinez | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User

Overall Satisfaction with Cvent Abstract Management

I use Cvent Abstract Management in conjunction with the Cvent Event Management platform to help one of my clients manage their abstract submissions from authors. Prior to selecting this software, they were using a survey platform to capture the submissions and dispersing it to their reviewers manually. They receive between 70-100 abstracts each year so the work to manage them was rather tedious. Cvent Abstract Management helps not only the collection of the submissions, but also the reviewing, approval, and scheduling process.
  • Flexible submission options, with question types, file uploads, and data collection.
  • Gives you the option to automatically assign reviewers to an abstract based on category, or assign them manually.
  • Allows you to connect your Cvent event to the Cvent Abstract Managementt portal to schedule accepted abstracts as sessions within your event.
  • Whoever submits the abstract is designated as the primary author, and if that isn't true in your use case, the co-author fields cannot include additional text or question widgets to help you differentiate authors.
  • Reporting options are not as robust as Cvent's event management platform, and sometimes don't offer the variety of output you might need.
  • Email options are limited, and emails cannot be test-sent.
  • The ability to schedule sessions directly from the Cvent Abstract Management portal.
  • The ability to have reviewers review the abstract blind.
  • The ability to have flexible options for abstract submission.
  • Our client has used Cvent Abstract Management for two years now. They saw almost a 50% increase in abstract submissions year over year.
  • While the product has saved the client time in sending acceptance/rejection notices and scheduling abstracts to their event, the output of the reporting has still been an issue; a lot of manual adjusting has to take place with the data for them to utilize it properly.
Since we were already using Cvent's Event Management platform and wanted something that would have a seamless integration, we did not explore other options. The client was coming from their own management, which was comprised of a survey tool and spreadsheets.

Do you think Cvent Abstract Management delivers good value for the price?

Yes

Are you happy with Cvent Abstract Management's feature set?

Yes

Did Cvent Abstract Management live up to sales and marketing promises?

I wasn't involved with the selection/purchase process

Did implementation of Cvent Abstract Management go as expected?

Yes

Would you buy Cvent Abstract Management again?

Yes

Cvent Abstract Management takes a lot of the manual work out of collecting, reviewing, and scheduling abstracts. Both the authors and reviewers log into the same portal to submit and review the abstracts (though it can be set for the reviewers to review blindly for impartiality) so no data has to be taken out and sent manually. Accepted and declined submissions can be marked within the portal, with emails automatically sent to the author notifying them of the decision which simplifies the notification process. But the biggest time saver is the ability to take an accepted abstract, select one of its authors or assign a new individual to present it, and assign it to a time slot in an existing Cvent event so it becomes a session and the author is loaded in as a speaker. The amount of manual data entry removed by that step alone is worth few issues with the platform.